Delivering electronic data via Reportnet Central Data Repository Natura2000 Delivering electronic data via Reportnet Central Data Repository Presentation prepared for Habitats Committee meeting 13/02/2009 Sheila Cryan & Marek Staron EEA SEIS support programme

About this presentation…. The presentation illustrates the delivery steps listed in the document “Note on the delivery of Natura 2000 electronic data-sets via Reportnet” The presentation will be updated as needed

Starting the delivery 1 Complete and quality check your N2000 electronic data (tabular and GIS files) Go to your country folder in Reportnet Central Data Repository (CDR) There is a table with the url for each country in the instructions distributed by DG ENV.

Login with your Eionet user name and password Contact the helpdesk if you have any problems helpdesk@eionet.europa.eu

Create the envelope for your delivery

Complete the envelope metadata

Click on the url to open the envelope

Activate the envelope

Upload your N2000 files to the envelope “Add file” lets you to upload any single file. “Upload zipfile” lets you to upload a zipfile which will automatically unpack. “Add hyperlink” lets you to add the url of a published reference document

Do you need to restrict a file from public view? Check the box when you upload a file that must be restricted from public view.

Confirmation of upload of a single file File name is an arbitrary example

Overview of the draft envelope 1 File name is an arbitrary example MSAccess database uploaded via the “Add file” option. The file will be restricted from public view.

Overview of the draft envelope 2 File names are arbitrary examples Zip file containing N2000 GIS files uploaded via “Add file” option. The file will be restricted from view

Adding/removing the restriction on a file 1 Click on the file url

Adding/removing the restriction on a file 2

Deactivate the draft envelope if other people need to upload files

Overview of a deactivated draft envelope

Overview of the draft envelope 3 File names are arbitrary examples MSWord document that shows both file name and an added file title. The file will not be restricted from public view.

Release the envelope when your delivery is ready

Released envelopes are public at http://cdr.eionet.europa.eu Restricted files in the envelope cannot be opened by the public

Public view of released envelope 1

Public view of released envelope 2 Access to locked files in released envelope is for: Nominated national data suppliers DG ENV N2000 technical support team

Automatic email notification of envelope release sent to all subscribed Eionet users

Official submission of electronic data 1 To make your delivery an official submission of the electronic N2000 data, you need to do more than just release the envelope! You can still change the contents of a released envelope if you revoke the release Revoke sets your envelope back to draft status You need to finish the delivery process.

Official submission of electronic data 2 Press “Complete” to generate the automatic acknowledgement of delivery Finish the envelope: this will close the envelope and indicate to DG Environment that your electronic submission is complete. An automatic acknowledgement of the delivery will be generated in CDR at this stage.

Official submission of electronic data 3 The automatic acknowledgement has been attached to the envelope. The envelope contents cannot be modified. This receipt must be used as an annex to the formal notification of delivery sent to DG Environment by the Permanent Representative, only then your electronic data will be considered as official by DG Environment and the electronic data will be validated.

How to subscribe to notifications 1

How to subscribe to notifications 2 You can modify your subscriptions at any time Scroll through obligations list To select multiple obligations – hold down “Ctrl” key Select a specific country or “Any country”

Getting help You can ask Eionet helpdesk for assistance as many times as you need Contact them by email at helpdesk@eionet.europa.eu Contact them by phone, details at:http://nmc.eionet.europa.eu/helpdesk.html

More about Reportnet … Reportnet is Eionet’s infrastructure for supporting and improving data and information flows. Reportnet is based on a set of inter-related tools and processes which all build on the active use of the World Wide Web. Reportnet has been developed since 2000 and has been in operational use since 2002. http://www.eionet.europa.eu/reportnet