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SharePoint Governance 101 Sharon Weaver @sharoneweaver

Sharon Weaver Focal Point Solutions – VP of Operations JCCC/SLU Adjunct – SharePoint, Office, BA, Six Sigma 20+ years designing, developing, and managing software 10,000+ users on multiple SharePoint farms 10+ years SharePoint experience Six Sigma Black Belt, BSAC Certified sweaver@focalpointsolutions.co www.sharepointgoddess.com @sharoneweaver

Have a Plan …with a clear leader

Technology Governance Program Governance Executive Sponsors: Sponsor and Oversee Program Execution Executive Communications Corporate Services Board: Ownership Business Implementation Approval of Execution Sequencing Resource Commitment IT Management Committee: Approval of Budget Technology Steering Committee: Approval of Technology Roadmap Approval of Integration Approach Center of Expertise Teams: Business Requirements Acceptance Testing Business Implementation Business Governance Architectural Review Board: Approval of Implementation Architecture Technology Governance Intranet Team Sites My Sites IT PMO: Ownership of Technology Implementation Core Team: Execution Ownership: Technical Implementation, Change Management, Training, Education, Communication, User Experience Management

Have a DOCUMENTED process End Users Roles/Responsibilities Social Media SharePoint Designer/Code Content Enhancements/Applications Maintenance Patches/Upgrades Capacity Planning Vendors Coordination Guidelines Best Practices

Intranet Hierarchy Intranet Team Community Team Sites Individual My Company Corporate Community Communities of Practice, Events, Special Interests Individual My Site, Professional Online Community Data governance aligned with corporate policy at each level Intranet Team Division/Department Projects Team Sites My Sites

Have a team of business users …that have influence

Marketing & Communications KM Center of Expertise Teams Executive Sponsors Marketing & Communications IT/CIO KM Center of Expertise Teams My Sites Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Intranet Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Team Sites Division 1 Division 2 Division 3 Division 4 Division 5 Division 6 Core Team Application Management Marketing. Communications Change Management. Training IT Delivery Lead

Have a team of technical users …that volunteer

CORE Div Admins Site Administrators Content Owners Content Consumers 11 Site Administrators 100s Content Owners 1000s Content Consumers CORE TEAM Education and Training Ownership and Delivery Communications and Documentation Enterprise Standards and Practices Implementation Taxonomy and Search Maintenance Quality Assurance and Acceptance Testing IT Services Support and Coordination Advanced Business Configurations Governance Logistic Support

Questions? Sharon Weaver sweaver@focalpointsolutions.co www.sharepointgoddess.com @sharoneweaver