Eligible Training Provider Reporting Part II October 3, 2018 Eligible Training Provider Reporting Part II The Webinar After the Webinar: A Behind the Scenes Look at Eligible Training Provider Reporting

Shelia Lewis Workforce Analyst U.S. Department of Labor, Employment and Training Administration

Christina Eckenroth Kellen Grode Executive Assistant Workforce Analyst U.S. Department of Labor, Employment and Training Administration Kellen Grode Workforce Analyst U.S. Department of Labor, Employment and Training Administration

Poll Question #1 Which workforce organization do you represent? Choose the best answer Federal State Local Training Provider Other (If “other”, please type the name of your organization in the chat room.)

Poll Question #2 Did you attend the live session or listen to the recorded version of the first webinar on Eligible Training Provider (ETP) Reporting? Yes No

More in-depth discussion about Eligible Training Provider (ETP) reporting on the ETA- 9171

Provider Issues/Concerns Data Submission Reporting Responsibilities Additional Training

Questions from Providers 1 Who does the reporting? Where do providers enter their data when reporting to the State? What data are providers required to collect? Will providers be responsible for reporting employment data? Since the annual report (ETA-9171) is due by October 1st, when are reports due from training providers?

Questions from Providers (cont.) 2 What are PIRL records? Are providers responsible for completing the PIRL? Training providers must report the average and median wages for all students. If the goal is to minimize the reporting burden, why are both the average and the median wages needed by the Department? Aside from webinars, will there be any formal, in-person or virtual training provided on reporting and reporting requirements?

State Issues/Concerns Data Collection Data Reporting/Responsibilities

Questions from States: Reporting 3 When will ETA align the reporting period for ETPs with the WIOA exiter cohort periods? Data Suppression Standards: If a training provider has minimal enrollees is there a way to exclude this from the outcomes? Re Element 138 (Cost per Participant Served: What do we report here? Is it the total ITA funds for all WIOA expenditures across the state, or by provider/program?

Pop Quiz #1 On February 1, 2019 an existing school in the State adds an existing program to the State ETPL for the first time. At the end of the program year, what data does this provider submit to the State? Choose the best answer(s) The entire PY (remember it was an existing program for the school—they had students prior to February 1, 2019); or Only Feb-June 2019 data, since that was the only period they were on the ETPL.

Pop Quiz #1 On February 1, 2019 an existing school in the State adds an existing program to the State ETPL for the first time. At the end of the program year, what data does this provider submit to the State? Only Feb-June 2019 data, since that was the only period they were on the ETPL.

Pop Quiz #2 What is the exit for “all students”, (1) Date ended the program; (2) WIOA definition (last date of service applied retroactively after 90 days); or (3) Date of end of training? Date of ended the program WIOA definition (last date of service applied retroactively after 90 days) Date of end of training

Pop Quiz #2 What is the exit for “all students”, (1) Date ended the program; (2) WIOA definition (last date of service applied retroactively after 90 days); or (3) Date of end of training? The exit should still use the 90-day gap in order to align the cohorts to the best extent possible, though since these students are not WIOA participants they will not have other services after completing training. Therefore, providers may technically know when a student has exited before the 90 days have elapsed (they should still wait until 90 days has passed to lock in that date).

Pop Quiz #3 What is the Exit date for reporting a “WIOA student” Pop Quiz #3 What is the Exit date for reporting a “WIOA student”? Is it the WIOA Exit (last date of service applied after 90 days) or the date completed training? WIOA Exit Date Completed Training

Pop Quiz #3 What is the Exit date for reporting a “WIOA student” Pop Quiz #3 What is the Exit date for reporting a “WIOA student”? Is it the WIOA Exit (last date of service applied after 90 days), date completed training? WIOA students should be based on the WIOA exits.

ETP Cohort Scenarios Bob is a WIOA participant who enrolled and started training in August 2018. Bob completed training and exited in December 2018. Sara is enrolled in the same program as Bob, for the same time periods, but she is not a WIOA participant. Latha is a WIOA participant who enrolled and started training in January 2019. Latha completed training in March 2019, but did not exit WIOA until May 2019. Juan is not a WIOA participant. He enrolled in the same training as Latha in January 2019. Juan also completed training in March 2019.

ETP Cohort Chart *This is not an actual count. It is the total ITA funds spent during this time period.

Questions from States: (cont.) General 4 Is there a cut-off date for when reports with old data can be submitted to test the submission process? Can this be done throughout PY 2018, prior to the October 1, 2019 deadline? Who is responsible for notifying training providers of the reporting deadline—the states or the local areas?

Questions from States: (cont.) Data Collection Challenges 5 Gathering employment data of past students Wage data not available Collecting data on Non-WIOA students

Questions from States: (cont.) Data Collection Challenges 6 How do States handle wages exempted from UI (e.g., self-employment) Providers do not want to provide SSNs Security concerns/burden in providing SSNs for non-WIOA participants Our community college is reluctant to put programs on the ETP list as they feel reporting on all students violates FERPA.

Questions from States: (cont.) Data Collection Challenges 7 Training providers do not know how to define “exit” and the don’t always know when the LWIA exits a participant from WIOA. Providers do not have a method for tracking wages. Follow-up response rates are low. Threat of removing good schools from the ETPL due to loss of eligibility when unable to collect all categories of performance data (e.g., wages post-exit 2nd and 4th quarters)

What’s Next?

What’s Next? 1 ETA will continue to develop technical assistance for the States States will develop training and technical assistance for local areas and training providers States are already collecting data States are free to upload test data into WIPS trial runs First data set is due October 1, 2019

TEGL 3-18: ETP Performance Reporting This TEGL addresses ETP Performance Reporting requirements. https://wdr.doleta.gov/directives/corr_doc.cf m?docn=3527 TEGL 41-14, Change 1 This TEGL addresses ETP eligibility requirements. https://wdr.doleta.gov/directives/corr_doc.cf m?DOCN=5816 TEGL 10-16, Change 1 This advisory provides comprehensive guidance for joint performance accountability https://wdr.doleta.gov/directives/attach/TEG L/TEGL_10-16-Change1.pdf TEGL 26-16: Use of Supplemental Wage Information This guidance provides information on the requirements regarding the use of supplemental wage information. https://wdr.doleta.gov/directives/corr_doc.cf m?DOCN=5002 TEGL 7-16: Data Matching to Facilitate WIOA Performance Reporting This Joint guidance with the Department of Education on exchanging confidential UC information with educational and training providers to meet WIOA requirements. https://wdr.doleta.gov/directives/attach/TEG L/TEGL_7-16.pdf

WorkforceGPS ETP resource page TPOT page University of Chicago’s Training Provider Outcomes Toolkit dataatwork.org/tools WIOA final rule https://doleta.gov/wioa/Docs/wioa-regs-joint- final-rule.pdf DOL only final rule https://www.doleta.gov/wioa/Docs/wioa- regs-labor-final-rule.pdf WorkforceGPS ETP resource page The collection of all TA materials related to ETP published in one place. https://performancereporting.workforcegps.o rg/resources/2018/09/11/14/58/Eligible- Training-Provider-ETP-Resource-Page ETP topic on Performance discussion page Join the ETP discussion group if you have a question, challenge, or strategy to share. https://performancereporting.workforcegps.o rg/discussions

Email questions related to Eligible Training Provider Reporting to: ETAPerforms@dol.gov Email questions related to reporting via WIPS to: WIOA.Feedback@dol.gov