Editor’s Meeting (May) July 2007 May 2008 Editor’s Meeting (May) Date: 2008-05-13 Authors: Terry L Cole (AMD) Terry Cole (AMD)

Abstract / Agenda Roll Call / Contacts / Reflector July 2007 May 2008 Abstract / Agenda Roll Call / Contacts / Reflector Publication Work Plan Jun/July Work plan Numbering of Annexes Baseline Text Dependencies Conference Calls Amendment Ordering / ANA Status / Draft Snapshots Editorial Streamlining Projects Terry L Cole (AMD) Terry Cole (AMD)

Roll Call May 2008 802.11 Editor’s Present (75% attendance) July 2007 P802.11k Amendment (RRM) – Joe Kwak P802.11n Amendment (HT) – Adrian Stephens P802.11p Amendment (WAVE) – Wayne Fisher P802.11r Amendment (FAST ROAM) – Bill Marshall P802.11s Amendment (MESH) – Anthony Maida P802.11u Amendment (WIEN) -- Necati Canpolat P802.11v Amendment (MGMT) – Emily Qi P802.11y Amendment (CBP) – Peter Ecclesine P802.11aa Amendment (VTS) – Hang Liu 802.11 Editor’s Not Present P802.11w Amendment (SEC) – Nancy Cam-Winget P802.11T Recommended Practice (WPP) – Tom Alexander P802.11z Amendment (DLS) – Menzo Wentink Also present: Clint Chaplin, Jun Li IEEE Staff present IEEE Staff not present and always welcome! Michelle Turner – staff editor for 802, m.turner@ieee.org Kim Breitfelder – manager publishing, k.breitfelder@ieee.org Michael Kipness – our staff liaison, m.kipness@ieee.org Terry L Cole (AMD) Terry Cole (AMD)

Volunteer Editor Contacts July 2007 May 2008 Volunteer Editor Contacts TGk – Joe Kwak– joekwak@sbcglobal.net TGn – Adrian Stephens – adrian.p.stephens@intel.com TGp – Wayne Fisher – wfisher@arinc.com TGr – Bill Marshall – wtm@research.att.com TGs – Anthony Maida– amaida@efji.com TGT – Tom Alexander – tom@veriwave.com TGu – Necati Canpolat – necati.canpolat@intel.com TGv – Emily Qi – emily.h.qi@intel.com TGw – Nancy Cam-Winget – ncamwing@cisco.com TGy – Peter Ecclesine – pecclesi@cisco.com TGz – Menzo Wentink– menzow@hotmail.com TGmb – Not yet determined TGaa – Hang Liu – hang.liu@thomson.net Terry L Cole (AMD) Terry Cole (AMD)

July 2007 May 2008 Reflector Updates Each editor is expected to be on the reflector and current. If you didn’t receive the meeting notice from the reflector, please send email to terry.cole@amd.com To be updated: Add Anthony & Hang & Clint & Menzo Remove former officers and Avinash Joshi (802.11s pro temp) All others present receiving reflector traffic No email address changes requested Terry L Cole (AMD) Terry Cole (AMD)

IEEE Publication Status July 2007 May 2008 IEEE Publication Status IEEE 802.11-2007 published and is now part of get802 on IEEE web (http://standards.ieee.org/getieee802/) Published in June 2007 combining all previous amendments Publications in progress REVCOM has recommended publication of 802.11k and 802.11r. Pending approval by Standards Board IEEE staff and WGTE preparing publication. Targets: 802.11k 30 days following final approval by Standards Board 802.11r 60 days following final approval by Standards Board We plan to update our current numbering document doc:08/2213r14 in June once we get back the publication numbers for 802.11k & 802.11r. Starting to plan with IEEE staff for publication of 802.11y (“When it rains, it pours.”) Terry L Cole (AMD) Terry Cole (AMD)

Publication Work Plan May 2008 July 2007 Here is the workflow we have used for a number of years with IEEE staff on publication of 802.11 publications:  Editors provide FRAME source and any freestanding graphics to staff at time of REVCOM submission. – DONE for both 802.11k and 802.11r. Editors provide a list of requests editorial corrections no later than REVCOM approval date. – Not yet done by either editor. 802.11k is almost ready for submission. The 802.11r editor intends to wait until reviewing a publication draft for 802.11k to submit the draft since it is very dependent on the 802.11k text. Staff prepares a publication draft and highlights changes they have made and questions they need addressed or confirmed. This draft is sent to Task Group Editor and the Working Group Technical Editor (me). This typically occurs about 2-3 weeks after approval for publication, since the preparation work is usually (but not always) begun ahead of approval. This is also typically the draft peer reviewed by IEEE staff. The Task Group Editor responds to all questions on domain specific questions, with copy to Working Group editor (me). This typically takes about 3-5 days. The Working Group Technical Editor reviews responses from the Task Group editor, completes any responses, and provides a list of WG officers and voting members valid for the document as of the opening day of the Sponsor ballot. This typically only takes one additional day from the prior step as most of the work is done in parallel by the two editors. Final draft is submitted by the IEEE staff to Working Group Technical Editor and Task Group Editor for sign-off. Any changes from the responses or IEEE peer review are highlighted and explained. This typically takes only one or two days more after the responses are received from the editors. Task Group Editor gives final approval. No changes are expected. This usually occurs within 24 hours. Working Group Technical Editor signs off and provides draft to Working Group Chair. No changes are expected. This usually occurs within 24 hours and in parallel with the previous step. Working Group Chair sends email to sponsor and IEEE staff letting them know the Working Group has signed off on the publication process. Terry L Cole (AMD) Terry Cole (AMD)

WGTE Work Plan for June/July May 2008 WGTE Work Plan for June/July Terry will be on paid time off (Sabbatical) the entire months of Jun/Jul Terry would appreciate your support to make this time operate smoothly for 802.11 WG. He will be fully engaged in other activities in a full-time internship outside the technical field. He is happy to talk with you about this. Work plan for IEEE WGTE Editor’s meeting in July will be chaired by Nancy Cam-Winget Terry’s planned activities for IEEE 802.11 during sabbatical: Terry will oversee publication of 802.11k and 802.11r and 802.11y. Terry will update ANA database in early August. No other work for IEEE 802.11 is planned by Terry. Terry does not plan to attend Denver meeting. In the event of urgent needs that cannot wait until early August, two courses of action are available: Work with Nancy Cam-Winget to have the issue addressed in the editors’ meeting in Denver Send email to terry.cole@amd.com labeled URGENT 802.11 in subject heading. Terry L Cole (AMD) Terry Cole (AMD)

July 2007 May 2008 Numbering of Annexes Proposal: User IEEE Correct numbering to insert annexes in appropriate order E.g., Annex N, Annex O1, Annex O2, Annex P Allow insertion before final mandatory bibliography section. Allows insertion of any new normative annexes prior to informative annexes Do we want to do this way if the IEEE is willing to do it this way? Straw poll showed the answer to be yes, but not unanimously Terry should alert IEEE staff to this issue and find out what they plan to do. Motion to table until we see the IEEE publication of 802.11k Terry L Cole (AMD) Terry Cole (AMD)

Overlapping Text Issues July 2007 May 2008 Overlapping Text Issues 11.3.1 text in last ballots were conflicting in the last three drafts. Comment was put into ballot so TGs will be dealing with this. Terry L Cole (AMD) Terry Cole (AMD)

Editors’ Conference Call Announcement July 2007 May 2008 Editors’ Conference Call Announcement Announced via Administrative Calendar link on 802.11 web. See http://www.ieee802.org/11/. Call #1 for Denver: Monday May 26 noon ET / 9am PT Will announce logistics on editors reflector Will use audio conference and webex Call #2 for Denver: cancelled – will use reflector instead Terry L Cole (AMD) Terry Cole (AMD)

ANA Announcements Current ANA announced to group is 802.11-08-0227r1. July 2007 May 2008 ANA Announcements Current ANA announced to group is 802.11-08-0227r1. See https://mentor.ieee.org/802.11/file/08/11-08-0227-01-0000-ana-database-assigned-numbers.xls All new requests received by end of meeting will be uploaded and announced via 802.11 WG reflector after the editor’s conference call #1 No requests have been received directly from editors this week and acted on in preparation for publishing next version. Others as may arise before the editors conference call #1 will be included Procedure for ANA is contained in 07/0827r0. See http://mentor.ieee.org/802.11/public/07/11-07-0827-00-0000-assigned-number-authority-ana-mechanisms.ppt Editorial Guidance ANA assignments should be done at the time of moving from WG LB to Sponsor ballot. If a resource number is not in the ANA Database, please use <ANA> in drafts! Editors to replace any ANA controlled resources numbers with <ANA> upon incorporation of material into drafts. Terry L Cole (AMD) Terry Cole (AMD)

July 2007 May 2008 Amendment reordering was discussed by editors Mar 30 based on current timeline estimates and resulted announced herein. Amendment numbering is editorial! No need to make ballot comments on these dynamic numbers! Amendment Ordering Data as of March 30 from 802.11 web. Next update: ~May 30 See http://grouper.ieee.org/groups/802/11/Reports/802.11_Timelines.htm Amendment Number Task Group REVCOM Date 802.11 Amendment 1 TGk Mar 2008 (sic) 802.11 Amendment 2 TGr June 2008 802.11 Amendment 3 TGy 802.11 Amendment 4 TGw Sept 2009 (was Mar 2009) 802.11 Amendment 5 TGn TBA (EC approve Jun 2009) 802.11 Amendment 6 (was 7) TGz Sept 2009 802.11 Amendment 7 (was 8) TGp Dec 2009 802.11 Amendment 8 (was 9) TGs 802.11.2 TGT 802.11 Amendment 9 (was 10) TGv 802.11 Amendment 10 (was 6) TGu Mar 2010 (was Sept 2009) 802.11 Revision 802.11mb Mar 2011 Terry L Cole (AMD) Terry Cole (AMD)

Email Your Draft Status Updates September 2007 November 2007 Email Your Draft Status Updates Each editor, please send update for next page via the editor’s reflector no later than Thursday pm2 to update table on next page! We discussed the utility of this information. The most useful information is the MEC data. Straw poll indicated that we should continue providing this information. Terry Cole (AMD) Terry Cole (AMD)

Draft Development Snapshot Published or Draft Baseline Documents July 2007 May 2008 Draft Development Snapshot Changes from last report shown in red. Most current draft shaded green. TG Published or Draft Baseline Documents Source MEC Style Guide Editor Snapshot Date 802.11 k r y w n z p s T v u mb aa 2007 13.0 Frame 7.2 4/11/07 2006 Joe Kwak 19-Mar 10.0 9.0 Frame 7.1 2005 Bill Marshall 18-Mar 7/28/07 Peter Ecclesine 13-Mar 11.0 7.0 5.0 No Nancy Cam-Winget 20-Mar 12.0 4.0 3.03 Adrian Stephens - 0.1 Word Menzo Wentink 15-Jan 8.0 6.0 3.0 1.0 Wayne Fisher 1.1 Avinash Joshi 20 -Mar 1.01 Frame 6 Tom Alexander 2.07 1.06 2.0 Emily Qi 1.03 Necati Canpolat None Vacant Hang Liu Terry L Cole (AMD) Terry Cole (AMD)

Editorial Streamlining July 2007 May 2008 Editorial Streamlining Focus is on consistency across all TGs: Completed Streamlined ANA processes – 07/0827r0 Consistent format for REDLINE contributions across TGs – 07/0788r0 Consistent process for editorial comment resolution across TGs (WG & Sponsor) – 07/2050r0 Guideline for technical vs. editorial, sample editorial comment responses Format for comment reporting across TGs (WG & Sponsor) – 07/1990r0 (tool in 07/2116r0) Stable numbering method (See 07/2810r0) Consistent naming of redlines (See 07/2810r0) Under Construction (in priority order) Revise the editor’s guideline – (first draft doc 08/452r0; Bill plans to update again.) Draft templates for FRAME (no Word) to help train new editors more rapidly MIB element numbering and compiling Guideline on non-technical front matter Guideline describing expected editorial development and maturity of draft through stages in 802.11 for consistency across TGs Guidelines for primitives Terry L Cole (AMD) Terry Cole (AMD)