ESS Vision 2020 Resource Directors Group – June 2015

ESS Vision 2020: on-going activities Finalisation of business cases for new projects (BIGD, DIGICOM) Monitoring – portfolio and project level Deployment costs Strategic risk management Communication Further elaboration of Governance

Deployment costs

Deployment costs – Why? VIN and VIG members came to an agreement that the deliverables of the projects should be as precise and user-oriented as possible. This will encourage Member States to deploy project results. However, identification of minimum deployment requirements for each of the projects was considered paramount to help ensuring that ESS.VIPs bring European value added. For some projects or deliverables only participation of all Member States will enable successful deployment of the results

Deployment costs – how What deployment means for each ESS.VIP Specify minimum deployment requirements Who? Project managers Who? Steering groups Collection of information / factsheets

Minimum deployment requirements

Deployment costs – next steps UK and NL will propose a process and methods to assess the deployment cost PMB will propose a revised input that will try to: provide more specific information on outputs on the basis of the business cases add a timeline for deployment add more granular and detailed outputs in some ESS.VIPs (BIGD, ESDEN, SERV)

Strategic Risk Management Deployment costs – how Strategic Risk Management

DGINS conference, September 2014 Strategic risk management – Why? The ESS Committee recognised that there is a need to identify, classify and assess risks related to the implementation of the ESS Vision 2020 and begin to develop appropriate mitigation actions. Such analysis should be based on risk management methodology. It will become an input for the restricted session of the 101st DGINS Conference in September 2015 which is to focus on mitigation actions to the identified risks DGINS conference, September 2014

Strategic risk management Risk management phases Identification Assessment Risk response strategy Monitoring and control Implementation response actions

Identification Risk 1 Lack of common understanding of the Vision strategic aims Risk 2 External pressure/factors conflicting with the strategic aims of the Vision Risk 3 Lack of coherence between national and ESS modernisation programmes Risk 4 Wrong mix of projects in the ESS Vision 2020 portfolio Risk 5 Legacy effect and resistance to change Risk 6 Inefficient and burdensome ESS Vision 2020 governance / lack of ownership of all actors in the governance structure Risk 7 Lack of effective engagement of stakeholders Risk 8 Lack of coordination with other ESS and international modernisation programmes/initiatives Risk 9 Poor synchronisation of dependencies between projects in the portfolio Risk 10 Risk that the affordability of the portfolio was wrongly estimated- budget risk Risk 11 Lack of capability/capacity to implement the Vision portfolio / lack of timely availability of skills and human resources Risk 12 Different legislative systems/lack of common EU legislation Risk 13 Exchange of confidential micro data for statistical production purposes

Clustering of risks

Assessment

Results of the assessment

On-going activities: risk management

Next steps More analysis Country average risk score Risk assessment dispersion Cluster risks Systematic country effects Clustering risks in 3 groups: high – medium – low Elaboration of the proposals for mitigation and contingency actions for the group of high risks on the basis of the input provided

Vision related content Key Dates in 2015 Date Event Vision related content 14 April VIG/VIN Seminar (Budapest) Portfolio scoring, new projects, risk analysis, deployment costs 20/21 May 25th ESSC meeting VIG progress report, follow-up actions of February ESSC decisions 26 June 57th PG meeting Agenda and input document of the DGINS discussion on risks 23/24 September DGINS Conference (Lisbon) Strategic risks: analysis and mitigation 25 September 26th ESSC meeting and 58th PG meeting (Lisbon) Adoption of DGINS conclusions, VIG progress report, decision on next actions

Building together the ESS 2020 Administrative data Communication Governance Users Big Data Validation Data warehouses Methods Services Quality Enterprise Architecture Standards Network

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