File Management File Explorer © EIT, Author Gay Robertson, 2017

What is a drive? A drive is a storage device that allows a permanent copy of current data and the programs required to manage that data Hard disk drive C: = HDD Home drive H: = personal storage area Network drive S: = shared storage area DVD or CD Rom drive Portable disk drive or USB memory stick Google Drive is Cloud Storage

What is a network? A group of two or more computers which are linked Allows the linked computers to share hardware, data and software Network drive is a shared directory to which you are connected

What is a file? A file is the information or data stored on a PC DVD pen drive hard disk drive digital camera any device

What is a data file? A data file could be a Document (.docx) Spreadsheet (.xlsx) picture or image (.png) a movie (.wav) a database (.accdb) Application software lets you edit, copy, move, delete, add to, the data in a data file

What is an executable file? An .exe file starts a program eg double click on it to make the program Snagit open

What is a folder? Just as you store paper records together in folders, your PC uses folders to store your items of work (called files). A filing cabinet with drawer dividers is like a drive with folders files can be kept in an orderly or logical manner folders can be created from within an application or through File Explorer easy to find again because …. each folder contains related files eg pictures from Wellington in a folder called Wellington pics or Dog pictures in a folder called Dog pics

Creating a new folder Select the folder (or drive) where you want the new folder or sub-folder to appear Right click in the empty space in the right pane click New, click Folder new Folder will appear type new folder name press Enter to finish off Folder name should indicate contents

Creating a new folder Select the folder (or drive) where you want the new folder or sub-folder to appear Right click in the empty space in the right pane click New, click Folder new Folder will appear type new folder name press Enter to finish off Folder name should indicate contents

A reminder - why we use folders Storing groups of files in different folders makes files easier to find as folder names generally indicate the contents Folders can be created by you using My Computer/Explorer or from within an application Programs are stored in their own sub folders eg Windows, MS Works The use of folders allows users to organise their data more efficiently

If you need help with ….. If you are fine with these, Key Press Enter Copying files/folders Deleting files/folders Moving files/folders Renaming files/folders Click here Click here Click here Click here If you are fine with these, Key Press Enter

Copy a file/folder – leave the original one and put a copy into RAM (or the clipboard) Highlight file/folder to copy Hold Ctrl key down, touch C Or Click on Edit, Copy Or Right Click, choose Copy from drop down menu

Paste the copied file/folder – paste the copy from RAM or the clipboard into another location Go to new folder or drive to paste into Hold Ctrl key down, touch V Or Click on Edit, Paste Or Right Click, choose Paste from drop down menu

Another way ….. Try using RIGHT MOUSE drag and drop – then choose to copy

Go back to the Help List or Click to go to help on deleting files / folders Click here

Delete a file/folder Highlight file (or files or folder) to delete Hold Ctrl key down, touch X Touch delete key on cursor control keypad Or Click on Edit, Delete Or Click on on Toolbar Or Right Click, choose Delete from drop down menu

Go back to the Help List or Click to go to help on moving files / folders Click here

Move a file/folder (take it from one place and put it in another) Highlight file (or files or folder) to move or shift Hold Ctrl key down, touch X note how the folder changes colour move to new place, Hold Ctrl key down, touch V Right Click, choose Cut move to new place, choose Paste from drop down menu

Another way ….. Try using RIGHT MOUSE drag and drop – then choose to move

Go back to the Help List or Click to go to help on renaming files / folders Click here

Rename a file/folder (change the name, not the contents) Highlight file/folder to rename Right Click, choose Rename position cursor to correct name or key new name, press Enter to finish take care!! Only change the part of the name you NEED to!! Overtyping the file extension will change the file type and may make it unusable.

I know all that I need to know!!!

What is a file management system? Our file management system is File Explorer Managing your files into appropriate folders avoids the chaos when files are all saved into one location think of all the times you can’t find that special file because you have put it somewhere crazy!! Go to http://www.multi-support.com/en-us/issues-we-solve/managing-business-documents.aspx for more great information

Working in the file management system (Windows 10) Click on (File Explorer) this will appear

To see File Explorer better, click on To put File Explorer on the task bar or minimise To get File Explorer back as the Active Window, on the task bar,click on folder name

to collapse a folder or directory click on the or click on the To expand a folder or directory Or click on the To go up one level Click on the

Changing the view of your file management system You may need to change how the files are displayed Click on View choose from list of options

List view shows file/folder names only Details view shows details of file/folder eg filename, date of modification, application attached or file type, size of file

Clicking in the file management system Click once to select a file or folder (can be called highlight, or “go to”) Double click to open a file or folder

Icons used in the file management system Represents a folder/directory Represents a file associated with an application. When you open this file, the application associated with it starts This icon represents a graphic file

A reminder - why we use folders Storing related files in folders makes files easier to find as folder names generally indicate the contents eg inside your LETTERS folder you would store all your letters to people Programs are stored in their own sub folders eg The use of folders allows users to organise their data files more efficiently

Some hints when navigating in File Explorer Stay in the left window pane for navigating to drives and folders or for making drives and folders active “blue” Use the right window pane for accessing files

Esc or Cancel generally will cancel a command or instruction Enter or OK generally will accept a command or instruction Remember to highlight (blue/black out) any file or folder you want to take some action on

Some interesting sites to enlarge on your learning https://www.youtube.com/watch?v=hUW5MEKDtMM Lynda.com tutorial in YouTube explaining how files, folders and directories work. Duration 4m 46s http://www.gcflearnfree.org/windowsbasics/finding-files-on-your-computer/1/ This is a tutorial covering finding files with Search and Libraries with a short 3m 19s video Press ESC to close this presentation