WFISD Credit Card Program Janet Powell Director of Support Services

Before using the credit card, the traveler must: Summarize estimated travel costs on WFISD Travel Request form Obtain approval by the Budget Manager evidenced by his (her) signature on the form Submit the form to the Travel Buyer

Authorized Uses of the Credit Card –Registration Fees –Hotel Accommodations –Vehicle Rentals (for business purposes) –Shuttles, Taxis, or other forms of local transportation –Airline Tickets (purchased by Travel Buyer ONLY) –Parking –Gasoline for district vehicles or rental cars –General purchases of goods and services-using card as payment method does not circumvent or replace any district purchasing regulations

Unauthorized Uses of the Card Personal items of any kind Meals Gasoline (If eligible for a mileage reimbursement) Purchase of any goods or services in violation of district purchasing policies/procedures requiring bids, quotes and/or purchase orders

Receipt documentation is required for all charges. Registrations Air Travel Taxis, shuttle buses, local buses Gratuity cannot be charged to the credit card Rental Vehicles/Gas Hotels Itemized hotel bill is required

Reconciling Monthly Statement Responsibility of the cardholder Memo statement will be received by cardholder around the 15 th of every month Website: All charges must be supported by original receipts and a copy of the travel request and turned in to Beverly Wyatt in Finance Statement and documentation must be turned in by 20 th of every month