Division of Financial Services Credit Card Deposit Training Hosted By: Bryan Kraus Jen Schlegel.

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Presentation transcript:

Division of Financial Services Credit Card Deposit Training Hosted By: Bryan Kraus Jen Schlegel

Main Point of Contact Division of Financial Services Cashiers & Student Accounts Jim Keating

What is happening? The way credit card deposits are processed will change for transactions processed on or after January 30, 2013.

Why is this happening? The number of departments accepting credit cards and the number of credit card transactions the University processes has increased dramatically. Accounting, processing and reconciling credit card transactions has become extremely time consuming.

Who is affected?

Terminal/Application Users CASHNet Storefronts Cashiers Terminal Users Applicable: Not Applicable: Credit Card Processors

KSU Departments What is affected? Current Credit Card Process CASHNet FIS Credit Card Processor

What is affected? CASHNet FIS Credit Card Processor KSU Departments New Credit Card Process Where is this report?

Where is the FIS Deposit Report? 1.Login to FIS 2.Navigate to the Reports 3.Select the KSU Credit Card Report

1. Login to FIS

2. Navigate to the Reports

3. Select the KSU Credit Card Report

KSU Credit Card Deposits

Key fields Merchant Nbr Key : Departments merchant number Merchant Nbr : Corresponding merchant number for identification at credit card processor File Date : The day the information was received from Bank of America Summary Type : VMD Batch – Visa/Mastercard/Discover transactions Amex – American Express transactions (Non Thursday and Friday) Amex Weekend – American Express transactions (Thursday and Friday combined)

KSU Credit Card Report Key fields File Date : The day the information was received from Bank of America Tran No: Transaction number that is used to identify the transaction on the monthly Transaction Report. *** Drill down to detail

KSU Credit Card Deposits Click on the CC_DepSumId to drill into the deposits detail.

KSU Credit Card Deposits - Detail

KSU Month-End Transaction Detail

Comparison -Tran No and Amounts match between reports -Tran Date is the File Date -Tran Type is GMSACC -Voucher No begins with SCC

When does it change?

For transactions dated after January 29, 2013 no CASHNet deposit should be created. Transactions will be deposited to the FIS account that is associated with the transactions merchant number. 30

How Do I Move Funds? If your organization has credit card sales that fall into only one project and only one revenue code, you wont need to! If you have sales that need partitioning between multiple projects or multiple revenue codes, do a CashNet Red/Black.

Moving Funds: CashNet Red/Black

Conclusion New system affects your organization if you use credit card terminals or an application Now, no CASHNet deposit to receive your credit card sales in FIS Account New credit card reports in FIS Discoverer showing batches and detailed transactions Use a CASHNet Red/Black to move funds between Projects or Revenue Codes Make sure your Merchant Number has a default FIS Account!!!

Questions? To view this entire PowerPoint presentation visit the Cashiers Office website at: