STAFFING SECTION CAROL OTTO HUMAN RESOURCES SPECIALIST (RECRUITMENT AND PLACEMENT) (573) 638-9500 ext. 39644 TRACINA HARRISON (573) 638-9500 ext. 37495 NATALIE SOTO-CORTES HUMAN RESOURCES ASSISTANT (573) 638-9500 ext. 39811 NANCY BROWNE (573) 638-9500 ext. 39717

STAFFING OPTIONS AND ADMINISTRATION

Overview Employment Requirements Staffing Factors Merit Placement Principles Staffing Options Supervisor’s Responsibilities State Staffing Procedures

Employment Requirements Requirements for Civil Service National Guard Employment Dual Status (DS) – Excepted Service Must maintain military membership Must be assigned to compatible military skill Must maintain compatible military appointment Title 5 – Excepted Service Not required to maintain military membership Title 5 – Competitive Service

Occupational Matchup (MOS) w/ military and civilian positions Grade/Rank - Military structure is preeminent over technician structure Compatibility Military Membership - Appointment Military Assignment - Unit

National Guard Military Compatibility National Guard Employee Military Compatibility is defined as: The condition in which the National Guard employees are assigned to positions in the proper military grades (Officer Warrant Officer, or Enlisted) and military assigned to the military units (MTOE/TDA/UMDA) that employs them, or to a unit that support other military units

Grade Inversion is NOT permitted for Title 32 National Guard employees

Employment Requirements Requirements for Dual Status Application Eligibility Applicants must meet the dual status qualification requirements to be referred for consideration Placement Applicants must meet military requirements before placement Pre-placement physicals are required for certain Federal Wage System (FWS) positions

Employment Requirements Requirements for Title 5 Application Eligibility Applicants must meet Title 5 and/or OPM qualification requirements to be referred for consideration Veterans’ Preference documentation must be submitted as part of application packet for Veterans’ Preference consideration Placement Applicants must complete a background investigation and receive favorable approval before placement

Staffing Factors Staffing Factors Urgency, Time Available Fill From Within or Outside Availability of Qualified Applicants

Merit Placement Principles Federal Requirement (5 CFR) Requirements of State Merit Plan Identify Kinds of Positions, Actions, and Exceptions Identify Areas of Considerations Placement Eligibility Select or Non-Select Administrative Records

Staffing Options Guidance for Staffing Decisions State Position Management Plan State Merit Placement Plan Labor Management Agreement Permanent Fill versus Temporary Fill Internal Fill versus External Fill

Staffing Options Internal Movement of Current National Guard Employees Cannot move current National Guard employees between Title 32 and Title 5 or vice versa. Must hold competition to be able to move between these two services. The following are options to fill position(s) instead of advertising or to fill a gap until filled Reassignment – employee’s request or management directed Change to Lower Grade – employee’s request or management directed Promotion – temporary basis (120 days without competition) Detail – 120 day increments up to 1 year Must Meet Qualifications Must Compete for Higher-Graded Positions

Staffing Options Temporary Employment Depending on the budget and mission need, temporary employment is an option to provide assistance when permanent employee is deployed, to get a special project accomplished, or facilitate in reducing backlog. This can be accomplished non-competitively or with competition. Non-Competitive Temporary Appointment Authorized for Title 32 Dual Status only – not Title 5 MUST MEET QUALIFICATIONS Military Compatibility is not applicable 12 months is the maximum time allowed without competition Must have a 12 month break after working on a 12 month non-competitive appointment Submit Temporary Employee Package (Letter of Instructions) thru the SAFE system Must allow one full pay period from date of receipt in HR to process

Staffing Options Temporary Employment (Continued) Competitive Temporary Appointment Authorized for both Title 32 and Title 5 Must be advertised utilizing the Merit Placement process MUST MEET QUALIFICATIONS Military Compatibility is not applicable Upon selection, may be placed in a temporary position for 1 year from the effective date of placement (depending on circumstances) Employee can be in the temporary position up to 4 years (in 1 year increments) Entitled to military leave after serving one year as a temporary employee Must allow one full pay period from date the selection package is received in HR to process

Supervisory Responsibilities Requires Positive Efforts and Actions Learn Options Available Learn Eligibility Requirements Keep Accurate Records Promptly Submit Source Documents Follow Up

Summary Employment Requirements Staffing Factors Merit Placement Principles Staffing Options Supervisor’s Responsibilities State Staffing Procedures

Questions???