Architect Selection Process for Ed White Renovation to house AAA School October 17, 2013

Ed White Middle School Future school name is to be Academy for Academics & Arts Future school location-Existing Ed White Middle School Date for occupancy- August 2015 Project Size Approximately 139,000 Square feet Educational Specifications Completed by Dejong Richter July 2013

Timeline of Events Programming meetings- June-July 2013 Initial Architect Selection Committee meeting – August 2013 Architect Interviews- October 2013 Design Begins- November 2013 Existing Ed White will close- May 2014 Students will move to Davis Hills Construction Begins- June 2014

Architect Selection Process Goals & Objectives Request for Qualifications (RFQ): To identify experienced firms that can provide both quality school design and professional service to the Huntsville City Schools for this project. Interview Require uniform, consistent presentations from all firms and identify firms which can be responsive and work effectively to accomplish HCS goals and objectives. Community Session Solicit feedback from Stakeholders in the Community on their choice of Architect and Design Philosophy that will be the “best fit” for the Community Recommendation to the Superintendent Based on the Interviews, Rankings of the Selection Committee & Community Session: submit to the Superintendent recommendation of most qualified firm for the Superintendent’s consideration and submittal to the Board of Education.

The Architect Selection Process RFQ and selection for Interview Ten Architectural firms with a local presence were solicited for proposals Nine firms responded The 9 proposals were then given to the Selection Committee prior to the first meeting for their review During the first meeting with the Committee, the 9 firms are discussed in detail. The Committee then narrowed the field of architects to 4 firms. The 4 firms follow a detailed agenda as they prepare for their interviews to the Committee.

The Architect Selection Process Interview Stage Prior to the first interview, the Committee ranks each category with an importance factor In the interview process, each firm is given 40 minutes to present. 30 minutes to introduce their firm and 10 minutes to answer the Committee’s questions Once each firm is done presenting, the Committee enters their grades into a comprehensive matrix spreadsheet that ranks each firm with a raw and weighted score This particular matrix conveyed very close scores in both the raw and weighted categories, identifying the need for an additional round of due diligence

Academy for Academics & Arts

Architect Selection Process for Ed White Renovation to house AAA School October 17, 2013