Procure to Pay Project Weekly EUAT meeting July 25, 2018 Last Updated: July 25, 2018

Agenda P2P Status and EUAT Results final Bernie Updates Bernie Jaggaer Demo Glori General Questions All

P2P EUAT Results Final Early User Acceptance Test (EUAT) Results Requisitions Week 8 EUAT Total New 3 75 Completed 4 72 in process/Draft 3 0 Cancelled /Denied 2 9 Supplier Invoice Request (SIRs) New 16 138 Completed 14 134 In process 3 3 Cancelled/Denied 2 6 Key Messages: Customer Service Desk week 8 27 contacts 0 (0%) Escalations to Level 3 Successful Test Much faster than 312 Reqs and F4s Increased Transparency Turn Around Time Requisitions Total TAT 4.3 Req Procurement 2.1 Req Approval .7 SIRs Total TAT 2.1 SIRs Procurement .7 SIRs Approval .47

Workday Release 31 Workday will be issuing Release 31 on September 8 Major releases twice per year Increased capabilities/functionality: Will have the opportunity to add estimated freight to a requisition UIT has been testing and will continue to rigorously test Will enable approximately 1 week later Workday general communications come from Jim Dobbertin Procurement specific communications will be posted on the URProcurement site https://www.rochester.edu/adminfinance/urprocurement/ and published in the Newsletter.

P2P Updates Testing WalkMe for EUAT participants Added a Medical Supplies SIG Ensure we understand Medical Supplies Requirements and concerns Added /will be adding a handful of new users Testing Requisitioner Training for MyPath SIR Initiator and all approver training is tested and available in MyPath Testing WalkMe for EUAT participants Will provide your names to Cindy Fronterre

P2P Updates – Pilot 1 Feb Pilot - 9 Groups confirmed Biological Supply Center Vivarium Core Nucleic Lab for the SRLs, Processing Core Food & Nutrition Services Friends of Strong Campus Dining Remainder of UIT Procurement Waiting on a few additional confirmations Meeting this week to determine how many more to accept for Pilot 1 Target ~10% of the Req and F4 populations Balance # of transactions and $ spend

Marketplace Demo Glori Tatro

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