Welcome to Access Online for State of Iowa Cardholders

Basic Information 2 What is Access Online? US Banks secure, online account management system Why is it used? To monitor and allocate transactions, print statements and allow Agency management to generate reports and increase processing efficiency How is it accessed? (direct link to Welcome to Access Online Page)Welcome to Access Online

Using Access Online Register Online Monitor Transactions Allocate Transactions View Statements Update Personal Information Receive Statement Notifications 3

Online Registration 4 A Pcard or Travel Card must be received and activated before an online account and user profile can be created. At the login screen, enter Iowa in the Organization Short Name Select Register Online for instructions. To receive monthly statement notices, enter your State of Iowa address

Online Registration 5 Select Register Online Register Online

Online Registration 6 Enter the information required by the red asterisks Select Register This Account

Online Registration 7 Accept the Licensing Agreement terms Declining will end the registration process

8 Select a User ID, 7-12 alpha/numeric characters Password must be 8-20 alpha/numeric characters Confirm new password Select a question and put in a response. Complete the contact information fields (they must match the information provided when creating the account; when in doubt, ask!) Click the continue button to finish the process. Tips! Every 60 days Access Online will prompt you to change your password. You cannot reuse a password for 12 months. Online Registration

9 Monitor Transactions Authorized Charges and Declined Transactions Monitoring Authorized Charges helps detect and prevent inappropriate charges before they post to your account. From the Home screen, select Account Information.

10 Monitor Transactions Authorized Charges and Declined Transactions From Account Information, select Cardholder Account Profile to view Account Authorizations and Declined Transactions.

11 Transaction Management Link to Transaction List Select Transaction Management Then Transaction List Monitor Transactions Card Account Summary with Transaction List Once charges have posted, you can view the account summary and transaction list and allocate expenses. Account activity must be monitored weekly and transactions allocated regularly in Access Online to reduce risk and facilitate process efficiency.

12 Monitor Transactions Card Account Summary with Transaction List

13 Account activity must be monitored weekly and transactions allocated regularly in Access Online to reduce risk and increase efficiency. From the left-hand navigation, select Transaction Management. Allocate Transactions

14 Select Transaction List to enter your Account information and view transactions. Allocate Transactions

15 Select Open to see the current billing cycle transactions or select previous billing cycles in the drop down menu. Allocate Transactions To allocate or reallocate accounting codes, select the Transaction Date from the Transaction List.

16 Select the Allocations tab to view default allocations, change codes or distribute transactions and Save Allocations. Allocate Transactions

17 The banking cycle typically closes on the 20 th of the month (unless a weekend or holiday). Statements will be available the morning following the cycle close (usually the 21 st ). Receipts and statements must be reconciled by Cardholders and submitted to the Agency Pcard Coordinator within (5) business days after the billing cycle closing date. Agency Pcard Coordinators have up to (10) business days after the billing cycle closing date to verify documentation, confirm or reallocate Cardholder transactions and submit to Accounts Payable. View Statements

18 Account Information View Statements Select the Account Information link on the left hand navigation

19 Cardholder Statements Select the Cardholder Account Statement to view Statement View Statements

20 View Statement Select the billing cycle date from the drop- down list Select the View Statement link View Statements

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Select the Disk Icon in the toolbar in Adobe Acrobat to save a copy of your statement and attach to your . 22

Update Personal Information 23 To update your information Select the link for My personal Information in the left hand navigation Contact Information: The notification function sends you an when your statement is available in Access Online Contact Information

Update Personal Information 24 Notification Link Select the Notification Link

Receive Statement Notifications 25 Verify or type your address Select Enable from the Status dropdown menu and select Save Enable

The next time you log in… 26 Type your Organization short name (Iowa), User ID and Password. Select Login or just press Enter. You will be prompted to change your password the first time you log in after registration.

Troubleshooting Contacts 27 If you are having difficulties with Access Online, contact: Your Agency Pcard Coordinator OR Access Online Help Desk at For Pcard resources, bookmark the Pcard web pagePcard web page