Care Coordination Work Group Meeting December 12, 2017

Welcome and Introductions Introduce yourself: Name, organization, and county WELCOME

Review Desired Meeting Outcomes Review & discuss feedback from Project Plan write-back Discuss Environmental Scan/Assessment Planning Goals Activities

Project Plan Timeline This slide shows the project plan assessment timeline for the next two months. Until December 8th, detailed reviews are being conducted. And that takes us to the 1st write back process, between December 9 and 15th. This gives us the opportunity to make any necessary adjustments or improvements to our plan. We are expecting to have this by December 9th so we can make changes and submit. Then for two weeks they will review the 1st write back responses. Then there will be a second write back process through the new year. Myers and Stauffer will submit their final findings and review to the HCA in mid-January. At this point, we will have the opportunity to drop a project if we choose. And then final project scores should be reported February 1st.

Project Plan Write-Back Feedback Overall “Meets/Exceeds Criteria” on most questions No substantive changes required Care Coordination Clarify Partnering Organizations Clarify Monitoring and Continuous Improvement To review, the request for qualifications process provided us with substance needed for the project plan. These RFQs were non binding or a guarantee of funding. However, I still encourage any organizations that haven’t submitted one, to do so, because it will give us more of the information needed to hit our milestones for next year. The formal process for funding partners will be developed in the near future. The Finance Committee will develop the funding methodology for provider funding & allocation. There are still some unknowns needed to finish this process, mainly an idea of how our project plan will score and how much funding we will be awarded. I’ll go over the timeline for project plan scoring shortly.

Project Work Plan Timeline & Milestones - 2018 Environmental Scan/Assessment Population data Care Coordination capacity & gaps Consumer perspective Identify Domain 1 Strategies to Support Project Completed strategies for HIT, Workforce, & Financial Sustainability that support project Select Target Populations Definition of target population(s) to serve with initial start-up HUB Formation Establish planning group, including payers Designate an entity to serve as the HUB lead Identify & Engage Project Implementation Partners Identify, recruit, and secure formal commitments from implementation partners Determine how to fill gaps in resources Develop Project Implementation Plan Implementation timeline Roles and responsibilities of implementation partners Strategies for ensuring long-term project sustainability DY2, Q2 DY2, Q3

Environmental Scan/Assessment – Goals Analyze fit between possible target populations and project start-up goals Understand existing capacity for care coordination and gaps that must be filled to implement the Pathways model Utilize input from people in the target population(s) to inform how care coordination services are designed

Environmental Scan/Assessment – Activities Sub-population data analysis (January) Compile available data Gather additional data from partners if needed Analyze and compile report Interview care coordination providers and potential CCAs (Jan. & Feb.) Meet with individuals and/or groups of partners in local communities Additional phone interviews as needed Survey or focus group process with consumers (Feb. – Apr.) Engagement based on local community partners’ input Use data to design RFQ for CCAs

Summary and Next Steps Next meeting in-person Review report and recommendations from population analysis Discuss emerging strategy considerations based on care coordination capacity conversations Decide on approach for consumer outreach and engagement Begin discussion of HUB structure Next meeting via teleconference is 1/30/17; Time: 9:00am – 10:30am