Chrome River Travel & Reimbursement Management University of Mary Washington

Current Process Paper Intensive (RFT Form, Reimbursement Form, paper receipts) Create separate RFT and Travel Reimbursement Form Route manually (traveling through campus mail) for signature approvals for both the RFT and the Reimbursement Form Campus Mail to Accounts Payable for processing Federal GSA Per Diem Calculator (manual look-up) Map Guidance (manual look-up MapQuest, Google Maps, etc.) Choosing/Using (in)correct Travel Reimbursement Form

Goals Automate our current paper-based request for travel and reimbursement process Implement a user-friendly system that is intuitive to travelers and delegates Automate the approval process that allows flexibility in approving and allows tracking during entire routing process Reduce number of resources needed to calculate cost of travel Insert edit checks into the process that validate compliance upon submission Automate other expense report types

Intuitive Interface

Applies Policy

Managing Receipts Receipts can be scanned and loaded into Chrome River Capability to take pictures with your phone of receipts and load into Chrome River Original receipts should be managed similar to SPCC (maintain for 3 years plus current fiscal year for auditing purposes )