Successful meeting preparations Running A Meeting! Successful meeting preparations Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

“Meetings are indispensable when you don’t want to do anything “Meetings are indispensable when you don’t want to do anything.” - John Kenneth Galbraith Famous 20th Century Economist Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Seven P’s to Planning Prior Proper Planning Prevents Pitifully Poor Performance Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Agendas: Inform your attendees Draft copies should be sent out prior to meeting Should not be created the afternoon of the meeting Help facilitate the meeting’s timeliness Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Agenda - Act One: “In the beginning…” Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

The meat and potatoes of the meeting! Agenda - Act Two: The meat and potatoes of the meeting! Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Agenda - Act Three: The conclusion: Amen! Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Sequence of events during the meeting… “making sure the meeting flows with ease…” Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Action Items: Assign each action item No more than 1-2 action items per person Delegate… Delegate… Delegate! Leaders must follow up on action items Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Ground Rules: Curb interruptions and intrusions What are some ground rules??? Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations

Conclusion: Plan ahead Meetings have: Beginning, Middle, & End Use agenda like a script Ground rules help govern the meeting Leadership is action, not position! Order of the Arrow • Lodge Leadership Development • www.oa-bsa.org Running A Meeting: Successful Meeting Preparations