TEACHTOWN Adapting the Program to a Tablet Application Marcia Boberg, Assistive Tech Coordinator Sue Schulz, Administrative Liaison for Autism November 2011 We’d like to welcome you to this presentation on how to adapt your desktop computer and in this case specifically the TeachTown application to a tablet such as a xoom or ipad. We have created this overview presentation with directions and then have posted individual vingettes which tell how to adapt a Mac Platform to an ipad using Air Display, a vingette on how to adapt a Mac Platform to an ipad using Splashtop and so on. This will become more clear as we go through this overview. This presentation has been put together by Marcia Boberg. I’m Assistive Tech Coordinator for Keystone. The co-presenter is Sue Schulz. I am a regional coordinator at Keystone and have administrative responsibilities for Autism. I am also the statewide coordinator for a DE grant through which many of you are using TeachTown

TeachTown Basics Must have student license for TeachTown Must start TeachTown from the teacher host computer (desktop/laptop) for either of the options to be presented today You will sign on to TeachTown as usual on the host computer First of all we’d like to begin by making it clear that in order for you to use the TeachTown software on the tablet you must have a student license for TeachTown that you typically run either on your desktop computer or a laptop. There is no “app” for TeachTown – nothing you can download directly to the device to make TeachTown accessible. You will continue to run the software on your host computer the way you always have. When the session ends on the tablet the student will see the tablet go to sleep, just like the host computer has done in the past. Instead, you will learn today two basic methods of screen sharing whereby you can run the TeachTown software by mirroring or extending what is on your teacher computer. From this point on we will be calling your teacher computer the host computer. To begin each TeachTown session with a student, you will sign into TeachTown just as you have always done on your host computer.

What You’ll See In This Video Two Options for remote access on a tablet Directions for remote access using Air Display for Mac (iDisplay for PC) Directions for remote access using Splashtop Remote Desktop for Mac/PC Equipment and Apps needed for remote access As Marcia/Sue indicated we will demo today two options for remoting access of your host computer onto a tablet. These directions will include a remote access process using the app Air Display for the Mac or the app iDisplay for the PC. You will need to purchase the appropriate app for your tablet – whether it as Mac or PC based. If you are using one of the iPad kits developed at AEA1 specifically for this project, the apps have already been purchased and installed. The second option you’ll view is remote access of your desktop using Splashtop. This is also an app which may be purchased. Please note that you will purchase the app for one option or the other. You DO NOT need both apps.

Quick walk through so you can see what we are talking about Big Picture Demo Quick walk through so you can see what we are talking about We’re going to show you a quick video of what the process will look like so that you can see the big picture, before we go through the individual steps you’ll follow in order to complete extending or remote accessing your host computer to a tablet.

Vocabulary Host Computer – Teacher Laptop/Desktop Remoting – the process for moving TeachTown from the host computer to the tablet Connection – Using existing LAN WiFi connection not Bluetooth (IT person may need to support access) Tablet – iPad or Xoom (or similar portable device) Throughout the remainder of this video we will be using the following vocabulary The host computer refers to your teacher laptop or desktop where you typically run teachtown Remoting refers to the process for accessing the TeachTown application on your tablet. You will effectively be moving the presentation from your host screen to the tablet screen. Connection refers to the method in which the two devices speak to each other. You will be using a wifi connection. It is critical that both devises be on the same network. The table refers to the portable device you are using. We will be demonstrating in this video how to use an iPad, but similar processes may be followed for Xoom tablets.

What You Will Need Student license Host computer running Mac OS 10.58 or above for Air Display Mac OS 10.6 or above for Splashtop Splitter and audio cable for Air Display application Tablet with Air Display and/or Splashtop installed From AEA website – Directions, troubleshooting handout and video clip for desired method when you’re ready to give it a try

Two Options For Remote Air Display for Mac/PC to iPad – iDisplay for PC/Xoom Screen extension of host desktop Drag TeachTown to the iPad/Xoom TeachTown plays on tablet, while allowing work on host computer For this method you need a splitter and audio cable that comes in the iPad/Xoom kit Splashtop for Mac/PC to iPad or Xoom Screen mirroring of host desktop Project TeachTown on iPad/Xoom TeachTown plays on tablet taking over the host computer Connection between host computer and tablet requires same WIFi connection and may require security code for screen sharing and/or log on

Ensuring WiFi Connectivity Before starting any process make sure the tablet you are using and your host computer are both connected to the same WiFi network. On the ipad you will find the WiFi connection in your settings Demo We are going to begin by demonstrating how to establish a WiFi connection between your tablet and your host computer. At this point we are making the assumption that your host computer is already networked to your district/building wiFi network. In order for the two devices to speak to each other they need to be logged on to the SAME network. If you have more than one network in your building this will be an important step. Let’s view the demo clip.

Air Display on the iPad Walking through a Demo When you turn Air Display on within iPad – see a welcoming screen which includes directions for downloading the installer Downloading instructions can be followed from the iPad or from the directions on the following slide (arrow forward) Click on the arrows at bottom of each screen to learn more about how to connect the two devices. Mouse directions, basically turning your fingers into mouse – watch video Now that the two devices are on the same network, you will begin by turning on the Air Display app on your ipad. You may want to view the demo included in Air Display prior to beginning the steps to remote your desktop. Let’s view the following demonstration.

Air Display Steps Learn more about it at: http://avatron.com/apps/air-display Go all the way to the bottom of the screen and find the Download button Click on the correct button to download the application compatible with your operating system running TeachTown (host computer) – free install This will download the program installer and you’ll follow the steps for installing (unique for each computer) The next direction in the AirDisplay tutorial takes you to the Keyboard tab which describes how to use the keyboard if needed, but for TeachTown you will simply be using the touch screen option on the iPad Next, you will need to download the Air Display host computer program by going all to the url listed on this screen. Reading this would be what we want now to narrate the video clip - Go all the way to the bottom

Communicating Between Devices Begin by making sure both devices are connected to the same WiFi network Look for the icon on your top menu bar Turn on the Air Display using the icon on top task bar Now that you have Air Display on the tablet and on the host computer, you are ready to begin the transfer process. You need to turn Air Display on. Within the tablet you’ll click on the app On the host computer you will look for the Air Display icon on your top task bar. It looks like 3 dots inside of a rectangle/screen. This icon is noted on this screen shot within the red rectangle.

Opening & Moving TeachTown Open TeachTown on the host computer Complete a typical login including the length of the session and the command to start the program Click and drag the TeachTown dialog box (screen) to the right so that it looks like it is going off your computer screen Note that as you drag it off your computer screen it begins to appear on your tablet – you can complete the screen transfer by dragging the frame on the iPad Next you will open TeachTown on the host computer just like you always do. Complete the login process and select the length of your session. You will then click and drag the TeachTown dialog box to the right so that it looks like it is going off your computer screen. Let’s watch the video demonstrating this process.

Demonstration Embed video clip

Hide the Cursor in TeachTown During Tablet Session TeachTown: Basics allows you to hide the cursor on the screen during a session in which a student is using a touch screen or tablet session Open your TeachTown application and sign in Click on the student name Click on the “Current Student” tab in the top navigation tabs Choose “Mouse Settings” Click “Hide Mouse Cursor During Trials” Click “Done” Repeat to enable the cursor for a session using a mouse See screenshot on next page for visual instructions

Hide the Cursor (cont.)

Transferring Sound for Air Display Since the program is running from the home computer, each kit includes a splitter and audio cord Take the splitter and insert one end of the audio cord in one jack and the headphones into the other (doesn’t matter which one) Plug the splitter into the headphone jack of the iPad Plug the other end of the audio cable into the headphone jack for the host computer

Headphone Set-up Splitter + Audio Cord =

Headphone Set-up (cont’d) Place one end of audio cord in computer headset jack Place other end of splitter in iPad headset jack

Headphone Set-up (cont.) Insert headphone plug in to second splitter jack Splitter set up looks like this

Voila! The child’s session may now begin with the child selecting a town location just like they do with the mouse, but now its with the touch screen of the tablet

Now Let’s Move to Splashtop Go to Splashtop website - http://www.splashtop.com/remote Get the streamer software for your host computer Download and install like you would any software

Splashtop on Host Computer Double click on the Splashtop application (the first time you may need to go to your Application’s folder) A “splash” icon should now appear on your top task bar Click on the icon and select Preferences and a new window will appear

Setting Preferences Select “Settings” and take off the check mark for starting Splashtop automatically Select “Security” – You will enter a password of your choosing. Enter it twice. You will need this password for your tablet device so make sure you record what it is. Video Demonstration

Splashtop App on Tablet Start Splashtop on the ipad See your device name on screen Type in your password Both screens should now have “Hints” visible – hit continue Use your mouse to scroll to your doc to find your TeachTown application, if you don’t already it open (Note: It might be wise to have all applications other than TeachTown closed when you start Splashtop)

All Set You now have two methods for running the TeachTown application on your tablet device. Video clips of each method are posted at the site where you obtained this overview demo. Be sure to select the video you need for the app (AirDisplay, iDisplay, Splashtop) and platform (Mac, PC) you are using Questions/Ideas? Marcia Boberg – mboberg@aea1.k12.ia.us Sue Schulz – sschulz@aea1.k12.ia.us Christy Burnette – christy@teachtown.com