Workforce Now Version 6.0 Enhancements to Record of Employment Wizards New Release

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[PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] [PRODUCT NAME (IF NOT IN COURSE TITLE)][COURSE TITLE] PART [#]: [PART NAME] MODULE [#]: [MODULE NAME] PART [#] > MODULE [#]: [MODULE NAME] Purpose To identify the enhancements that will be applied to the Termination and Place on Leave Wizards in Workforce Now Version 6.0 as they relate to the Record of Employment Direct Filing process primarily The purpose of this training is to identify the enhancements for Workforce Now v6.0 © 20XX ADP, Inc. 3 VMMDDYY[Course Code][Part #][Product Code][Version #]

Record of Employment Enhancements to Wizards In the WFN 5.1 October release, there were some changes at Service Canada to the Record of Employment. The new three digit codes for the Reason for Issue field in the standalone Record of Employment page and the Wizards were incorporated in the WFN 5.1 October release. Other changes were integrated into the standalone Record of Employment page but not the affected Wizards. With WFN 6.0, all of the changes integrated into to the Record of Employment page were integrated into the Termination and Place on Leave Wizards. These changes are only for ROE direct filing clients. The only changes for paper-format filing clients are to make the user interface consistent with the standalone Record of Employment page. The functionality implemented in the Standalone Record of Employment page is now available for both the Termination and Place on Leave Wizards. These enhancements are for ROE direct file only. For paper filing, the user interface has just changed to make it consistent with the standalone Record of Employment page.

Standalone Record of Employment Page Pathway: People > Employment > Record of Employment Here’s the standalone Record of Employment page for reference.

Standalone Record of Employment Page (continued) The Wizards now match the following sections for Direct Filing: Vacation Pay, Statutory Holiday Pay, Other Monies Paid or Payable on Separation, and Paid Sick, Maternity, Parental or Compassionate Care Leave or Group Wage Loss Indemnity Payments The Wizards now match the sections of the standalone Record of Employment page for Direct Filing. These sections are Vacation Pay, Statutory Holiday Pay, Other Monies Paid or Payable on Separation, and Paid Sick, Maternity, Parental or Compassionate Care Leave or Group Wage Loss Indemnity Payments

Pathway: Process > HR > Terminate > Record of Employment tab ROE Termination Wizard – Direct Filing Current Look and Feel in Version 5.1 Pathway: Process > HR > Terminate > Record of Employment tab The Vacation Pay, Statutory Holiday Pay and Other Separation Payments used to be a single category The Paid Sick Leave and Wage Loss Indemnity Payments section has been expanded Here’s how the Termination Wizard looked in V5.1. Notice how the Vacation Pay, Statutory Holiday Pay and Other Separation Payments used to be a single category. The Paid Sick Leave and Wage Loss Indemnity Payments section has been expanded

ROE Termination Wizard – Direct Filing New Look and Feel in Version 6.0 The Vacation Pay, Statutory Holiday Pay and Other Separation Payments category has been broken down into three separate categories The Paid Sick Leave and Wage Loss Indemnity Payments section has been expanded to include maternity, parental and compassionate care leave, and group wage loss Here’s how the Termination Wizard will look in V6.0. Notice how the Vacation Pay, Statutory Holiday Pay and Other Separation Payments category have been broken down into three separate categories. The Paid Sick Leave and Wage Loss Indemnity Payments section has been expanded to include maternity, parental and compassionate care leave, and group wage loss.

ROE Termination Wizard – Direct Filing Current Look and Feel in Version 5.1 (continued) For the new release, each of the categories shown here is now a separate category with new fields and validation In V6.0, you’ll notice that each of the categories shown here is now a separate category with new fields and validation.

Termination Wizard – Direct Filing New Look and Feel in Version 6 Termination Wizard – Direct Filing New Look and Feel in Version 6.0 (continued) New fields and validation added to Vacation Pay and Other Monies sections Four different types of Vacation Pay added with different required fields and validation for each type New fields and validation added to Vacation Pay and Other Monies sections. There are four different types of Vacation Pay are: 1 – Included with each pay – does not require amount, start and end date 2 – Paid because no longer working – requires amount, start and end date 3 – Paid for a vacation leave period – requires amount, start and end date 4 – Anniversary (paid on a specific date each year) – requires amount, start and end date

New fields added for End Dates Termination Wizard – Direct Filing New Look and Feel in Version 6.0 (continued) New categories Wage Loss Indemnity (Not EI Insurable) and Maternity, Parental or Compassionate Care Leave fields added New fields added for End Dates As highlighted in red, New categories Wage Loss Indemnity (Not EI Insurable) and Maternity, Parental or Compassionate Care Leave fields added New fields added for End Dates.

Termination Wizard – Paper Filing Current Look and Feel in Version 5.1 The Record of Employment tab in the Wizard does not match the standalone Record of Employment page The Record of Employment tab in the Wizard does not match the standalone Record of Employment page

Termination Wizard – Paper Filing New Look and Feel in Version 6.0 The Record of Employment tab in the Wizard is now enhanced to match the standalone Record of Employment page The Record of Employment tab in the Wizard is now enhanced to match the standalone Record of Employment page

Termination Wizard – Paper Filing Current Look and Feel in Version 5 Termination Wizard – Paper Filing Current Look and Feel in Version 5.1 (continued) The Record of Employment tab in the Wizard does not match the standalone Record of Employment page The same is true for the paper filing. The Record of Employment tab in the Wizard does not match the standalone Record of Employment page.

Termination Wizard – Paper Filing New Look and Feel in Version 6 Termination Wizard – Paper Filing New Look and Feel in Version 6.0 (continued) The Record of Employment tab in the Wizard is now enhanced to match the standalone Record of Employment page The Record of Employment tab in the Wizard is now enhanced to match the standalone Record of Employment page

Place on Leave Wizard – Direct Filing Current Look and Feel in Version 5.1 As shown in the Termination Wizard, the Record of Employment tab in the Wizard does not match the standalone Record of Employment page Now we’ll go through the Place on Leave Wizard as it was in V5.1 and as it will be in V6.0. The changes are the exact same as the ones implemented for the Termination wizard that we just saw.

Place on Leave Wizard – Direct Filing New Look and Feel in Version 6.0 As shown in the Termination Wizard, the Vacation Pay, Statutory Holiday Pay and Other Separation Payments category has been broken down into three separate categories The Paid Sick Leave and Wage Loss Indemnity Payments section has been expanded to include maternity, parental and compassionate care leave, and group wage loss

Place on Leave Wizard – Direct Filing Current Look and Feel in Version 5.1 (continued)

Place on Leave Wizard – Direct Filing New Look and Feel in Version 6 Place on Leave Wizard – Direct Filing New Look and Feel in Version 6.0 (continued) As shown in the Termination Wizard, new categories Wage Loss Indemnity (Not EI Insurable) and Maternity, Parental or Compassionate Care Leave fields added New fields added for End Dates

Place on Leave Wizard – Direct Filing with Errors Validation errors are displayed right on the Record of Employment page rather than when users reach the end of the Wizard Validation errors are displayed right on the Record of Employment page rather than when users reach the end of the Wizard. You’re clicking on next rather than done.

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