(c) 2004 by Michael A. Smith 1 Time Management Greek Life UNC Charlotte

(c) 2004 by Michael A. Smith 2 Agenda Why Bother with Time Management? Big Picture Portable Planner Every Day Special Situations (Not Every Day) Breakdowns Motivation

(c) 2004 by Michael A. Smith 3 Why Bother with Time Management? The Imperative of Time All Successful People Manage their Time Essentials of any System – Portable – Simple – Flexible – Complete So Whats Important to You? You Can Start Anytime

(c) 2004 by Michael A. Smith 4 Big Picture Whats your horizon? – Think of the different roles you play. – Year, term, month, week? Non-routine events – Breaks – Vacations – Tests – Deadlines – Etc. Neat or messy – just get it down. – Wall calendar, blotter, notebook paper, etc.

(c) 2004 by Michael A. Smith 5 Portable Planner Find a format that works for you at an office supply store. PDA – can be synched with Outlook, etc. Should include – Events transferred from the Big Picture – Tasks that are time specific – Tasks that are not time specific but are important

(c) 2004 by Michael A. Smith 6 Portable Planner Break large tasks up into small, specific tasks. Prioritize non time specific but important tasks – 1 : Im toast if I dont do this today. – 2 : Itd be really good to get this done today. – 3 : If I get around to it, it would be swell. A planner doesnt suddenly make you disciplined. Dont try to schedule everything – planning is a means, not an end

(c) 2004 by Michael A. Smith 7

8 Tasks Its more effective to talk about doing… Express tasks in terms of action – Do upper body work out – Outline chapter 3 – Sort my sock drawer Some tasks are better done at some times than at others.

(c) 2004 by Michael A. Smith 9 Every Day At the beginning of the day, take a minute to review whats up for the day. – Reminders, last minute changes At the end of the day, take a minute to note your progress on tasks – : done – + : move to a future date – -- : drop

(c) 2004 by Michael A. Smith 10 Special Situations When youve got to work with others – Nothing ever goes according to plan Huge assignment – Break them up! – Focus your use of time

(c) 2004 by Michael A. Smith 11 When Its Not Working How can you tell? Break things up Postpone the task in a large way Change your approach Delegate Drop Log the use of your time in your planner for two weeks and see where its going.

(c) 2004 by Michael A. Smith 12 Abandoning the System Itll happen. Why? – System doesnt work for you – Things come unraveled Getting back on the wagon

(c) 2004 by Michael A. Smith 13 Motivation Motivation comes after movement starts, not before. Peer pressure can get you started…

(c) 2004 by Michael A. Smith 14 Summary Time Management System Must Suit You Big Picture – Little Picture Part of your Daily Routine Special Situations – Special Plans Getting Back on the Wagon Motivation

(c) 2004 by Michael A. Smith 15 Breakdown Control Locus of Control Gnothi se auton. The Goal of Goals A Matter of Priorities – the 80/20 rule Too big? Break it up!

(c) 2004 by Michael A. Smith 16 Time Management Practical Matters Greek Life UNC Charlotte