Smart Time Presented by Kristie Juda HR Services Manager

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Presentation transcript:

Smart Time Presented by Kristie Juda HR Services Manager February 10-17, 2014 Human Resources Office

Smart Time What is it? Who is it for? Why is it being implemented? When will implementation occur? How will implementation occur? New Process Transition Period Training Questions Human Resources Office

Smart Time What is it? Who is it for? Why is it being implemented? Electronic Time Sheet/Leave Report Who is it for? SPA – Non-Exempt Employees (FLSA subject to OT) Why is it being implemented? Automate manual process Improve efficiency Human Resources Office

Smart Time When will implementation occur? February – April 2014 Go Live – April 2014 How will implementation occur? Employee and supervisor training March 12 – 25 Human Resources Office

Smart Time New Process Two (2) week reporting schedule Follow the bi-weekly payroll calendar Employee Deadline: Monday, 10:00 am Supervisor Deadline: Monday, 4:00 pm DO NOT wait until these deadlines to take action. If employees do not work on the weekend, it is recommended employees complete web time entry by 5:00 pm Friday (the end of the pay period). Human Resources Office

Smart Time Bi-Weekly Schedule Human Resources Office

Smart Time Bi-Weekly Schedule Human Resources Office

Smart Time Transition Period March 1 - 9 Complete a paper timesheet. Employees must bring completed and signed transition timesheet to training. Transactions cannot be run through the payroll system; must be manually entered on PEALEAV. Employees will not see the leave reported on their pay stubs. Leave balances will be correctly displayed on the “leave balance” link in self-service banner. Human Resources Office

Smart Time Training Basic computer (PC Essentials) and SSB navigation Employees can go to ITTS’ website: http://www.uncfsu.edu/itts/training/itts-workshops 2. Supervisor is required to sign-off that the employee is Smart Time ready. Attendance is required for all employees and supervisors Sign-up on the HR Training Calendar: http://www.uncfsu.edu/hr/training-calendar Limit of 20 participants Cook Building – Room 203 Human Resources Office

Smart Time Timesheet Completion Proxy Employee must complete during scheduled work hours Proxy Supervisors should review their proxies Whoever opens timesheet, owns it Human Resources Office

Smart Time Sample Human Resources Office

Smart Time Human Resources Office