Processing Web-Time Entry for Employees Human Resources

Index Beginning the Process Type A: Entering Time for an Exempt Employee Type B: Entering Time for a Non-Exempt (Hourly) Employee Type C: Approving Time for an Active Employee – Individual Approve Type C: Approving Time for Active Employees – Mass Approval

Index Copying Hours Restarting a Time Entry Sheet Returning a Time Transaction Adding Comments before Submitting Checking Leave Balances

Index Designating a Proxy Tips & Reminders (Time Sheet Submitters) Tips & Reminders (Approvers) Time Sheet Status Definitions

Beginning the Process Index

Sign into Banweb ( Index

Click Employee Services. Index

Click Time Sheet. Index

Select the correct Pay Period and click Time Sheet. Index

Type A: Entering Time for an Exempt Employee Index

Click Enter Hours for the day that are you reporting. Index

In the Hours entry box, enter the hours for that day and select Save. Repeat until finished and access Week 2. Index

Click the Preview button. Index

Select Back once you have checked your hours. Index

When finished, select Submit for Approval. Index

Your time sheet has been submitted, verify this by looking for the verification message. Index

Type B: Entering Time for a Non- Exempt (Hourly) Employee Index

For each day worked and for hours including sick and vacation, click Enter Hours for that particular day. Index

In the Hours entry box, enter the hours for that day and select Save.. Repeat until finished and access Week 2. Index

Enter hours for Week 2 if needed and click on the Preview button. Index

Select Back once you have checked your hours. Index

When finished, select Submit for Approval. Index

Your time sheet has been submitted, verify this by looking for the verification message. Index

Type C: Approving Time for an Active Employee – Individual Approve Index

Click on the Employee Services box. Index

Click on Time Sheet. Index

Place a mark next to Approve or Acknowledge Time and click Select. Index

Choose the correct Pay Period and click Select. Index

Click on the employees name that is requesting Time Sheet approval. Index

Place a checkmark in the Approve or FYI section and click Save. Index

Look for the verification message that says Approved/Acknowledged and that the Quest Status says Approved. Index

Type C: Approving Time for Active Employees – Mass Approval Index

To mass approve, click on Select All, Approve or FYI. Checkmarks will be placed for all employees; click Save. Index

Copying Hours Index

Enter Hours in the Hours box. To copy hours to other dates, click Copy. Index

Place checkmarks in the needed dates and click Copy. Index

Look for the verification message and click on Time Sheet to be brought to the weekly time entry selection. Index

Restarting a Time Entry Sheet Index

Click on Restart. Index

Verify that you want to restart the time entry process and select Submit. Index

You will be brought back to the main time entry screen and may now enter correct hours. Index

Returning a Time Transaction Index

When you are finished entering time, click on Submit for Approval. Index

Your time sheet has been submitted; click on Return Time. Index

Your time sheet has been returned. Verify that you have returned it by looking at the verification message. You may now enter in your changes. Index

Adding Comments before Submitting Index

Click on Comments. Index

Type in any comment and click Save followed by Previous Menu. Index

Checking Leave Balances Index

Click on the Employee Services tab then select Leave Balances. Index

You can now view leave balances; click on Home to be brought to the main window. Index

Designating a Proxy Index

A proxy is a person who can act as you to approve if youre not available. On the Selection Criteria page, click the Proxy Set Up link. From the Name dropdown box, select the person you want designated as a proxy. Click the box under Add. Click the Save button. Index

Tips & Reminders (Time Sheet Submitters) Index

Time sheet policies and processes have not changed. They are the same as they were with paper time sheets. 12:00 p.m. (noon) on the Monday after the Pay Period ends is the normal deadline for submitting a time sheet for approval. Early time sheets can be submitted at any time in the Pay Period. Index

Time sheets show common earning types that apply to your job. After your time sheet is approved by your supervisor, you cannot make any changes. Contact your Approver about any changes to an approved time sheet. Leave Balances: Always check your balances! Its easy to do at the Employee Services option in Banweb. Index

Tips & Reminders (Approvers) Index

Be on the lookout for misapplications of Earning Codes, such as Sick Leave instead of Vacation. The deadline for approving time sheets is Monday at 5:00 p.m. Remind employees to check Leave balances. Index

Return for Correction should only be used when sufficient time exists to meet the approval deadline. Change Time Entry should be used to make corrections when there is a time constraint. Index

Time Sheet Status Definitions Index

Time Sheet Status Definition and Action Not StartedThe time sheet has been approved by all in the routing queue and is ready to be applied. ErrorSomething is wrong with the employees record (contact payroll if necessary). In ProgressThe time sheet is extracted/ready for entry, but not submitted for approval. PendingThe time sheet has been submitted and is waiting for approval. Return for Correction If submitted for approval and the approver disagrees with the time entered, the time sheet can be returned for correction, altered, and submitted again for approval. Approved The time sheet is approved and ready for Payroll. Once a time sheet reaches this status, you can no longer adjust the time. To make changes after this point, you will need to submit a paper timesheet to the Payroll department. You should contact Payroll and notify them of the change. CompletedPayroll has pulled the information and is in the paycheck process. Index