ERASMUS+ PROJECT Re@WBC Project management, Ethics, Project writing Enhancement of HE research potential contributing to further growth of the WB region Project management, Ethics, Project writing Isabelle Halleux, University of Liege, Belgium Tirana, Vlora, Sept. 2017
A project … … is a temporary endeavour undertaken to create a unique product, service or result … can involve a single person, one or many organisations/units … has a definite beginning and end
Stages of a project Source : www.philblock.com
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Project initiating The right project, in the right place, at the right time, for the right purpose Clarification of the project purpose and background Stakeholders Clear and shared objectives Definition of deliverables Documentation of the process
Stakeholder Management Effective management of all the participants, be it internal or external contributors Stakeholder identification Stakeholder analysis Needs, interfaces, expectations, authority, relations Stakeholder matrix Stakeholder engagement Communication information Stakeholder agreements
Stakeholder analysis Name, position and role Importance (+, ++, +++) Current level of support (--, -, 0, +, ++) What is important to the stakeholder What do you want from the stakeholder How could the stakeholder block your efforts? What is your strategy to enhance the stakeholder’s support?
Contracting – guiding questions What is the name of the project? What is the scope of the project? What is out of scope? What is the history of the project so far? What attempts to solve the problem have already been made? Who is the project sponsor?
Contracting – guiding questions What should be delivered? In what time frame? Under what restraints? What are the consequences of failure / of succcess? Who will benefit , if the project fails / succeeds? What do I have to do if it fails / it succeeds?? Are there any taboes to consider? How committed are the line managers and the board of management? Who will be help, if thinks are difficult? Who opposes the project goals and why?
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Project planning Define the goals Identify deliverables List all the tasks needed for each deliverable Estimate time and cost/task Identify the resources/task Develop a schedule/task Define a budget/task Make a risk plan Gain formal approval
Project planning A formal approved document that is used to manage and control a project Includes : brief project summary work breakdown structure Gantt chart schedule list of identified risks budget and cost list of deliverables summary of project requirements
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Project executing Requirements for success: Managing the project team Managing stakeholders Managing change Project reporting Good communication Project records
Project executing Typical problems: Unanswered request for information Scope creep Conflicts
Competences needed Communicating Listening Working with others Analysis and problem solving Priorisiting and organising Delivering quality and results Resilience and flexibility Conflict management Negotiating Leadership Creativity Humour
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Monitoring and controlling Questions that need to be answered: What should be monitored/controlled? Whan should it be? How should it be done? Who shoud do it?
About risks Identifying and responding Probability of occurrence Possible impact What triggers the risk? Who owns the risk? What response will help? What could be done to prevent it
Monitoring and controlling Stages of a project Initiating Planning Executing Monitoring and controlling Closing Source : www.philblock.com
Closing Make sure that all project documents and deliverables are collected and available Get feedback from the project sponsor Work with your finance and legal teams to ensure that all committments are finalised Prepare your project report. Communicate the closure to all stakeholders Celebrate the closing!
Project report content Report on all what was planned/requested Give an objective evaluation of the success of the project Outline the project accomplishments Include important project data (good and bad) Describe significant project changes and their effect on the project Describe issues requiring further work and recommend participation by team members Provide recommendations for future projects
Are research project different? What do you think that make research project different or specific? Are all the previous concepts pertinent for research projects ? What could be the difficulties/risks to face?
What about research projects Focalised on research Ethical issues and IPR are to be managed Dissemination of knowledge is our mission More risky regarding the results Training and education of PhDs; turn-over Competences/support from the stakeholders (Public) Funding organisation dependent
What about the team activity? How did your team organise the tasks? How have decisions been made? What helped the team to proceed in difficult situation? What was your role in the tzam? Did you like it or prefered a different role? Who was leading the team and why? What characteristics of typical projects can you find in the team activity?