Juggling the Obstacles of Life Time Management Juggling the Obstacles of Life

Today's Presentation Setting Goals Time Management Techniques Time is of the Essence Stress and Procrastination Results of Proper Time Management Easy Tips to Remember

Time is what we want most, but... what we use worst. ~William Penn

Goals, Priorities and Planning What is the goal? Why am I doing this? What needs to be done to succeed? What will happen if I don’t do it?

Time Management Techniques Draft a plan Failing to plan is planning to fail Create a daily schedule Use planners, calendars, journals, phones, iPads, or other electronic devices to map out your daily routine Make a list of obligations and duties A simple to do list is a visual aid that helps with organization and serves as a reminder

To Do Lists Break tasks down into steps Prioritize and complete obligations according to due dates The Four Quadrant To Do (Example) Break things down into small steps. Get your self going. Start with the worst thing in order to have something to look forward to.

Four Quadrant To Do I Activities II Activities III Activities Not Due Soon Due Soon I Activities II Activities III Activities IV Activities Important Sort your To Do List by quadrant instead of by due date. Which quadrant should be worked on immediately? Which should be last? Many people go from I to III instead of I to II. If it is not important – don’t do it. If you work on things in quadrant II it will not be able to make its way into quadrant I. You will get more things done more quickly. Not Important

Four Quadrant To Do I Activities II Activities III Activities Due Soon Not Due Soon I Activities Pressing Problems or Assignments Approaching Deadline II Activities III Activities IV Activities Important Not Important

Four Quadrant To Do I Activities II Activities III Activities Due Soon Not Due Soon I Activities II Activities Preparation Crises Prevention Planning Pro-action III Activities IV Activities Important Not Important

Four Quadrant To Do I Activities II Activities III Activities Due Soon Not Due Soon I Activities II Activities III Activities Interruptions Mailings Meetings Non-pressing matters IV Activities Important Not Important

Four Quadrant To Do I Activities II Activities III Activities Due Soon Not Due Soon I Activities II Activities III Activities IV Activities Busy work Time wasters Pleasant activities/hobbies Personal time Important Not Important

To Do List Example 1 Prepare Time Management Lecture Quadrant I 2 Chapter Reviews 3 Wedding Invitations 4 Shower Thank You’s Quadrant II 5 Start CP616 Chapter 3 6 Clean Living Room & Guest Room Quadrant III 7 Schedule Softball Practice Quadrant IV

Time is of the Essence You don’t find time, you make it Every decision produces an outcome Develop a schedule that works best Learn to say “NO” to things that interfere with your main priorities.

Stress Procrastination Eat healthy Avoid; remain focus Exercise regularly Stick to schedule Get plenty of rest Do not add pressure or additional stress by waiting until the last minute

Results of Proper Time Management Eliminates procrastination Increases productivity Less concern about deadlines More relaxation and recreation time Creates a sense of gratitude and accomplishment

Easy Tips to Remember Implement a plan Set goals and prioritize Develop time management techniques Value your time Eat, sleep, and exercise

For More Information http://www.dumblittleman.com/2008/02/11 -solid-ways-to-improve-your-time.html http://www.mindtools.com/pages/main/new MN_HTE.htm http://collegelife.about.com/od/academiclife /a/timemanagement.htm

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