PCCD Data Workshop Series 2016-17 12/7/2018 PCCD Data Workshop Series 2016-17 Drafted by PCCD IR Office PCCD IR and College Data Leads 7/20/2016

Participants introduction Welcome Participants introduction Name Position Work location – College, district Reasons for training Common data requests Anticipated outcomes 12/7/2018 Drafted by PCCD IR Office

Popular Data Requests Enrollment/Trend by demographic Course related FTES, FTEF, Productivity Student contact lists for out-/in-reach purposes Cohort Tracking Regular reporting: SSSP, Equity, EOPS/DSPS, Accreditation annual report, etc. Grant Specific, accountability 12/7/2018 Drafted by PCCD IR Office

PCCD Data Workshop Scheduled dates: Wednesday, 7/20/16, 2-4 PM, BCC room 126 Wednesday, 7/27/16, 10-3, workshop and hands-on experience, BCC room 126 Wednesday, 8/3/16, 10-12, Laney room F170C Wednesday, 8/10/16, Laney room F170C September – December, monthly at COA and Merritt 12/7/2018 Drafted by PCCD IR Office

Purposes Increase the number of data experts on campus Train the trainer Create and introduce user-friendly interactive data systems Organize and coordinate common data requests Enable effective and efficient independent, co-dependent, and inter-dependent work relationships 12/7/2018 Drafted by PCCD IR Office

Data Available online Brief Review CCCCO Data Mart http://datamart.cccco.edu/datamart.aspx Students/Headcounts, Student Services, Outcomes, course/Calendar, and Faculty & Staff IPEDS Data Center https://nces.ed.gov/ipeds/datacenter/ PCCD IR http://web.peralta.edu/indev/ BI/Interactive Dashboards, Fact Book, etc. 12/7/2018 Drafted by PCCD IR Office

7/20/16 Focus BI Dashboards The big picture: - Process of creating BI and other user-friendly PCCD data systems - BI dashboards, - answers, - folders, - Tableau 12/7/2018 Drafted by PCCD IR Office

7/20 Focus: Introduction to Business Intelligence (BI) tools - dashboards a) PeopleSoft (source) => Data Warehouse => Dashboard reports b) Dashboards with tabbed reports, query tools, automated reporting c) Dashboards about enrollment, student, faculty data: (focus on demographics, enrollment) Demographics Distance Education Enrollment Enrollment Report Enrollment Trends Instructor Instructor PayRate Student Programs ZZ’s 12/7/2018 Drafted by PCCD IR Office

How to access data from dashboards a) How to log into BI (use Firefox or IE) b) What are BI dashboards & dashboard pages (see handout) Demographics (District profile, Campus profile, Internationals, Out of State, Awards) Distance Education Enrollment Enrollment Report Enrollment Trends Instructor Instructor PayRate Student Programs ZZ’s 12/7/2018 Drafted by PCCD IR Office

Summary and Q&A c) How to access dashboards Dashboard prompts (filters) d) How to download/print dashboards/reports 5) Q&A 12/7/2018 Drafted by PCCD IR Office