E-Time and Leave Overview October 2010 Agenda 1.Leave Requests 2.Timesheets 3.Deadlines.

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Presentation transcript:

E-Time and Leave Overview October 2010

Agenda 1.Leave Requests 2.Timesheets 3.Deadlines

Leave, then Time All staff will submit leave requests Only BW staff will submit timesheets For the Pilot Group, we are working on BW leave and time only (Monthly leave requests will start late 2010) Both leave, then time, are routed to and approved by supervisors separately Leave requests load on to timesheet

OR Employee Supervisor Approved leave loads to timesheet Leave Request Process DENIED

Demonstration Scenario: Today is 9/20. Biweekly employee, Ms. Scarlet Ann Gray, submits a leave request for 9/17, then submits a timesheet for the week of 9/12. Steps: 1. Employee requests leave 2.Supervisor approves leave request 3.Leave request populates on timesheet 4.Employee submits timesheet 5.Supervisor approves timesheet 6.Information loads in to PeopleSoft and Employee is Paid

eleave.osu.edu

1. Employee Submits Leave

Employee Submits Leave

2. Supervisor Approves Leave

Supervisor Approves Leave

Employees View of Leave Request

Leave Request History

OR Employee Supervisor Approved time and leave is sent to Payroll Timesheet Process DENIED

etimesheet.osu.edu

3. Employee Submits a Timesheet

Employee Submits a Timesheet

In/Out Timesheet

Employee Submits a Timesheet

4. Supervisor Approves Timesheet

Supervisor Approves Timesheet

Employees View of Approved Timesheet

Critical Process Steps Employees must: – Monitor status of leave requests/timesheet – Submit leave requests for current time period before timesheet – Submit timesheets by deadline Supervisors must: – Monitor worklist – Approve leave requests for current time period first – Approve timesheets by deadline

What if… Using the earlier example: What if Ms. Scarlet Ann Gray … Cant submit timesheet? Supervisor is absent? Leave/time needs correcting after deadline?

Summary Approved timesheet = Paycheck BW Employee submits leave, then time Leave and Time are approved separately by supervisor Approved Leave loads on to timesheet Approved timesheets load into PeopleSoft to be paid Approved Monthly leave requests load directly into PeopleSoft to debit leave balance

Additional Information? Visit the Business Services Center Website or talk to your Department HRP