IR Update AIRPO New Paltz June 19, 2008 John Porter, Associate Provost SUNY System Administration 1

IPEDS Update 2

IPEDS Surveys E12 = 12-Month Enrollment C = Completions EF = Fall Enrollment F = Finance GRS = Graduation Rates HR = Human Resources IC = Institutional Characteristics SFA = Student Financial Aid Red: SUNY does White: Campuses do Red/White: SUNY does State Op CCs do their own 3 3

Proposed changes Collect more detailed student financial aid data Eliminate first-professional degree category Revise Finance data collected for both GASB and FASB institutions Introduce phased implementation of new R/E categories 4

Student Financial Aid Survey Changes will: Distinguish between Pell and other fed grants Distinguish between Federal loans and other loans Implementation 2008-09 5

Data collected (full-time first-time cohort) New Financial Aid Reporting Categories Data collected (full-time first-time cohort) Current New # recipients Average $ received Any aid X Any grant Any loan Federal grants Pell grants Other fed grants State/local grants Institutional grants Loans Federal loans Other loans 6

First-professional going away! Probably not in NYSED but in IPEDS Doctoral programs will be classified as: Doctorate research/scholarship Doctorate professional Doctorate other First-professional certificates now “post-masters certificate” 7

Doctorate research/scholarship A PhD or other Doctorate Requires advanced work beyond the master’s level including dissertation or original project Examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution 8

Doctorate professional practice Doctorate degree but not Ph.D. Completion of program provides knowledge & skills for credential, or license required for professional practice Requires at least 6 FTE academic years of study (including pre-professional) Some are former 1st professional degrees Others as designated by institution 9

Doctorate other Doctorate degrees that do not meet the definition of: research/scholarship or professional practice 10

Master’s degree Requires completion of a program requiring one or two FTE academic years beyond bachelors’ Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-profession, may require >2 FTE yrs work but will be classified as Masters in future 11

1st Prof Implementation Year IC, EF C, E12 2008-09 Optional 2009-10 Mandatory 2010-11 12

Proposed Finance changes Purpose: To increase comparability of finance data between public & private colleges Changes will improve utility of data and improve financial transparency of the institutions 13

GASB institutions Part A – Statement of Net Assets Change asset categories Plant, property, and Equipment Report only Ending balances Definitional change to Property obtained under capital leases 14

GASB institutions Part B – Revenues Report local operating grants and contracts separately from private operating grants and contracts Add line for sales and services of educational activities 15

GASB institutions Part C – Expenses Change to resemble the FASB form Allocation of Operation and Maintenance of plant (O&M) Allocation of Depreciation 16

GASB institutions Component Units will be discontinued 17

New race/ethnicity standards Collection of R/E data one standard Reporting of R/E data another standard Don’t confuse the two colleges have to collect more R/E data than what they report 18

DOE collection standard NCES requires two-question format: Is respondent Hispanic/Latino? Y/N Respondent selects one or more races: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 19

SUNY 3rd question Due to New York’s unique demographics, SUNY is introducing a 3rd question If Hispanic/Latino, is your background? Central American Dominican Mexican Puerto Rican South American Other Hispanic/Latino Handout 20

DOE collection standard Ethnicity question must come first Race question must read “one or more” instead of “all that apply” Standards call for self-identification of race/ethnicity DOE encourages institutions to allow current students and staff to re-identify their race and ethnicity under the new standards 21

DOE reporting R/E standard Nonresident aliens Race/ethnicity unknown Hispanics of any race For non-Hispanics only: American Indian or Alaska Native Asian Black or African American Native Hawaiian or Other Pacific Islander White 2 or more races 22

Other considerations A person answering “Yes” to Hispanic/Latino should also answer the race question even though that person is reported to IPEDS as Hispanic/Latino only. If a person does not answer the Hispanic/Latino question but does answer the race question, report that person in the race category selected (which by default assumes a “No” response to the Hispanic question). 23

R/E implementation schedule 2008-09 and 2009-10 Optional 2010-11 Mandatory for EF, HR Optional for C, E12, GRS 2011-12 Mandatory all surveys SUNY ASC implementing in 2009-10 Guide Book and online app 24

CIP table being updated CIP is an DOE taxonomy of instructional programs CIP is used to identify “registered” programs that result in a degree, certificate, license or certification Not intended as a classification scheme for courses, but SUNY uses it as such in SIRIS Last updated in 2000; new table coming in 2009-10 25

Reporting non-credit instruction For many institutions, non-credit instruction a core mission, e.g., remedial, professional, etc. IPEDS plans to collect this activity in about 5 years Unduplicated counts of students will be required (including regular college students) This reporting means Continuing Ed courses and students to IPEDS!

SIRIS Update

Implementation schedule Most Banner campuses will implement SIRIS Course, Student, & Term/Section during 2008-09 Implementation schedule posted on the SIRIS project website (www.suny.edu) Handout Non-banner campuses have more leeway but all campuses have to implement SIRIS by fall 2010 due to IPEDS R/E change

“SIRIS” Term/Section Degree SUNY’s New IR System Space Inventory Human Resources Course “SIRIS” SUNY’s New IR System Bursar Term/Section 1st Phase 2nd Phase Existing Systems Degree Degree Blue ovals represent existing SUNY data systems, e.g., HRMS, Finance, and PSI. Turquoise ovals represent new data collection modules which are linked with TERM/SECTION Magenta oval represent the core information that will be used for state funding (calculating AFTE) and official reports (IPEDS, SED, etc.) Financial Aid Applicant Student

SIRIS reporting deadlines Course file Campuses submit as often as needed (needed for editing “sections” reported in Term/Section) Student file Fall/Spring census due Oct 15th/Mar 1st End of term Fall due January Winter due March Spring due June Summer due September

SIRIS reporting deadlines Term/Section End of term Fall due January Winter due March Spring due June Summer due September Degree September for the prior AY Or, after every commencement Handout

Reporting non-credit instruction In SIRIS, all non-credit instruction claimed for state aid must be reported in Course, Student & Term/Section Required fields & edits will be different for non-credit courses & students SUNY will no longer accept the Excel spreadsheet for reporting Continuing Ed instruction Community colleges must prepare for this change Eventually, all Continuing Ed will have to be reported to IPEDS

Campus status on sending SIRIS submissions 42 campus have sent a Course submission to test or production 10 campus have sent a Term/Section Handout

New York’s P-16 Initiative

New York’s P-16 system SED is building a state level unit record system Almost every state has an SLDS project underway New York’s project initially contains data on students enrolled in public school and SUNY/CUNY Courses & grades Regents’ test results SUNY participating in prototype project Very difficult data issues between sectors Campuses may have to capture NY’s unique K-12 ID beginning in 2009-10

P-16 brings a new level of oversight USNY Regents P-16 Executive Committee Chief Data Director for P-16 P-16 Advisory Committees Data Research

Nash/EdTrust Update

NASH Initiative NASH = National Association of System Heads Ed/Trust, Inc. is a Foundation Two initiatives: Low-income/under represented access & success Success in math curriculum for the above groups 6 campuses participated in Math study because SUNY does not have grade data centrally Albany, Brockport, Oswego, Potsdam, Hudson Valley, and Monroe

NASH Initiative Cohorts tracked for 6 years Full & part-time By gender/URM/Pell Baccalaureate: Fall 1999 Associate: Fall 2001 SUNY submits this data every year until 2015 SUNY is collecting campus Pell files Baccalaureate 1999-2000 forward Associate 2001-02 forward Now on annual calendar of data submissions Handout

Teacher Education

Teacher Certification Examination Database SUNY is behind on releasing TCED release #3 Program completers through 2006-07 Exam scores through Aug 2008 Campus IR gatekeepers of CDs containing protected data Execute non-disclosure agreement with faculty & staff before releasing disc 2 Discs 1 & 3 may be released for analysis purposes to anyone who has a need to know SED ready to release TEACH (certifications) data to campuses – SUNY hasn’t had time to use it

National Postsecondary Student Aid Study

National Post-secondary Student Aid Study (NPSAS 98) Campuses are making good progress Handout A few campuses refused to participate

National Community College Benchmark Project

Community College Benchmarking Project (NCCBP) About half of the 25 CCs that are participating submitted data – Good Work! Handout The other colleges have until July 8th to submit data!

System-wide surveys NSSE/CCSSE SOS State Operated campuses completed NSSE Spring 2008 Community Colleges to administer Spring 2009 Part of strengthened campus-based assessment SUNY pays but only every third year SOS State Operated campuses Spring 2009 Community Colleges Spring 2010

The End