SQA01 Supplier Guidance Material: Permission to Ship Forms GKN Aerospace Services – Cowes Date: 13/5/16

Supplier Guidance Material: Permission to Ship Forms Purpose:   To provide guidance to the Supplier on the use of the process requirements when a shipment can not be made due to some anomaly that requires authority from GKN in order to make the shipment. If this need arises then GKN will issue a Permission to Ship (PTS) against the specific item/ Purchase Order. Requirements: Reference; SQA01 Quality Requirements for Suppliers to: GKN Aerospace Services Cowes SQA01 13 First Article Inspection “If the Supplier’s FAI report has not been approved, then the Supplier shall contact the Company’s Procurement agent to request a “Permission to Ship” (PTS) authorisation. If the PTS is approved then it must be referenced on the Supplier’s C of C”

Supplier Guidance Material: Permission to Ship Forms Requirements: SQA01 16.17 Certificate of Conformance “In extenuating circumstances, the company may authorise the Supplier to deviate from the documented condition of supply. In such circumstances the Company will issue an approved Permission to Ship form. This form shall be referenced on the Supplier’s applicable C of C and in addition the affected part shall be appropriately tagged.” SQA01 17 Non-conformance: “Suppliers shall not deliver components to GKN with open concessions, eg unanswered concessions applications. In exceptional circumstances only will GKN consider shipment with open concessions via an authorised “Permission to Ship” and the product shall be conspicuously tagged highlighting the supplied condition” “Products that do not comply to the GKN’s condition of supply requirements as referenced via the Purchase Order, but conform to the engineering design requirements (eg specific condition of supply requires pilot hole in lieu of drawing requirement for full size hole, or excess trim to be left on etc), are considered as non-conforming to the condition of supply requirements and their acceptance must be subject to authorisation by GKN via the “Permission to Ship” process”

Supplier Guidance Material: Permission to Ship Forms Requirements: A PTS request may be initiated by the Supplier or GKN, recognising that an urgent requirement for the delivery of a product cannot be achieved as there is a reason preventing the supplier completing the product or their documentation per the PO requirement, such: Less C of C (eg there maybe a technical IT problem preventing the issue the C of C) Less Approved FAI (the Supplier’s FAIR has not been approved by GKN) Open Concession Outstanding work Shortage (eg detail shortaged from a Kit) Shipped for Review purposes only The PTS request is raised in GKN’s system by GKN Procurement, based on correspondence between themselves and the Supplier as to the reason shipment of an urgent requirement is held up. The PTS is then subject to a review and approval process. Once approved GKN Procurement will supply a copy of the PTS to the Supplier. See attached example of an approved PTS: Note the Instructions to the Supplier printed on the PTS  

Supplier Guidance Material: Permission to Ship Forms Requirements: This permission to ship, places considerable risk on GKN, and it is vital the shipment of the affected product highlights the condition to GKN’s Good In by ensuring: The product shall be conspicuously tagged highlighting the supplied condition Referencing the PTS on the accompanying C of C Enclosing a copy of the PTS with the delivery documentation Note, a verbal instruction or an email instruction to deliver in lieu of an approved PTS is NOT authority to deliver. If a PTS was authorised for any outstanding documentation/ information, then the supplier must provide what was missing as soon as practically possible, as this product will be blocked in the GKN system until the reason for the PTS has been resolved.