SF Bay Area Council SFBAC Officer Training

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Presentation transcript:

SF Bay Area Council SFBAC Officer Training Mountain View, CA January 27th, 2018 Treasurer Training

Presenter Sachin Desai Ex Officio Section Treasurer Wenbo Yin 2018 Section Treasurer Presenter Sachin Desai Ex Officio Section Treasurer

WELCOME TREASURERS

TREASURERS WITH GREAT POWER COMES GREAT RESPONSIBILITIES

POWER Key Officer Role Central For All Activities Fiscal Control Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

RESPONSIBILITY Financial Strategy Budget Responsibility Year End Report Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section] RESPONSIBILITY

ONLY VOLUNTEER POSITION WITH LEGAL CONSEQUENCES

IT’S NOT THAT SCARY!!!

IT’S NOT SO SCARY EITHER!!

QUIZ TIME! PRIZES!!

WHAT IS THIS?

WHAT PROCESSOR IN THIS CALCULATOR?

WHAT IS THE PROCESSOR FREQUENCY? i.e. MHz

WHAT PROGRAMMING LANGUAGE WAS USED?

WHAT IS THE RAM SIZE?

WHAT YEAR DID IT COME OUT ?

Get Ready To File By Jan 30th | 2018 IMMEDIATE TASKS AS NEW TREASURER Send Introductory Emails to Your Section Officers Ask Old Treasurer For All Paperwork Sign “Add Signer Card” For CBRS Credit Cards Sign non CBRS Bank Specific “Signatory Card” Get Ready To File By Jan 30th | 2018

TRANSITION DETAILS OUTGOING TREASURER File Yearly Reports by Jan 30th, 2018 Transfer Records To New Treasurer Checks Check Register Banking Supplies CBRS Deposit Stamp CBRS Deposit Slips CBRS Deposit Envelopes Provide 1099/W9 To Section INCOMING TREASURER File CBRS Signatory Card with HQ Request Credit Card Plan and Get Yearly Budget Approved Ensure Two Signatories for Account Local account += Thomas Lynch Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

YOUR CHAPTER ALLY SECRETARY Meeting Minutes New Officer Report Chapter Reports Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

Financial Reporting PROCESS IS A Treasurer Secretary Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

What Why How IEEE Technical Meeting Member Attendees Used In Rebate Calculations Maintain Accurate Sign Up Sheets At Meetings 6 Technical Meetings Per Year Used In Bonus Calculations Greater The Chapter Activity, Greater The Benefit Meeting Entries Track “Dead or Alive” Chapter Status – Less Than 2 Technical Meetings (3 Years In Row) Ensure Secretary Makes vTool Entries Timely Meeting Entries Only Way For Section Treasurer To Calculate Aforementioned Rebates And Bonuses Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section]

CBRS vs. LOCAL BANKS CBRS Makes Your Life Easier Easy Signatory Change (When Officers Change) No Bank Balance Confirmation Required Banking Transactions Via Email Automatic Credit Card Generation Special IEEE HQ Signature Not Required Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section] Knowledgeable and Responsive Staff Section Officers Can Assist Complex Transactions

DEADLINES Jan 24th 1099 Forms Taxable Payments to Individuals for Service Jan 30th Bank Account Disclosure Form Non CBRS Accounts Jan 30th Some deadlines for 2013: From http://www.ieee.org/documents/financial_reporting_dates.pdf Submit All Compliance Documents via MGAcompliancereporting.ieee.org Enter all bank transactions on all bank accounts held by your unit via NetSuite. 18 January 2013: Submission of taxable payments to individuals 1099 form 31 January 2013: Bank Account Disclosure Form for non- CBRS accounts 31 March 2013: All Financial Activity entered into NetSuite- to qualify for a SECTION REBATE [ Not just submission of L-50 draft to Section] Yearly Reports Delivered to Section Treasurer

Bank Upload Template Financial Reporting Bank Statements + Receipts Invoices Bank Upload Template Financial Reporting

Bank Update Template [1]

Bank Update Template [2]

Bank Update Template [3]

Bank Update Template [4]

Q & A Where’s Spiderman’s Home Page? On The World Wide Web!