Idaho Bus Utilization System (IBUS) August 2010

Why? Shift to one overarching SDE system with single log in Security More robust application

Questions and Training Call or any SDE transportation staff member. Daily online office hours via IdahoLive. From 10:30-11:30 a.m. beginning August 9 th until not utilized or needed. Continuing topic-specific webinars. Training manuals on SDE Web site.

IdahoLive Webinars Daily online office hours at 10:30 a.m. _Transportation _Transportation Fleet Management Webinar August 10 th Odometer Report Webinar August 12 th Mileage Summary Webinar August 17 th

Register Register at Will receive a user verification ; follow instructions. username to to assign you to the IBUS Superintendents or Business Managers already using another new SDE app can skip registration and assign to IBUS on own.

IBUS Log In Enter username and password

FY10 Transportation Reporting Priorities 1. Vehicle Maintenance – make sure we have the correct bus data listed. Request any changes needed. 2. Complete Odometer Report 3. Complete Mileage Summary

Vehicle Maintenance Manage bus fleet data VIN verification Follow data from new bus inspection on Request and monitor bus changes Contractors: manage all buses as one fleet and easily change/assign Primary District

Vehicle Maintenance, Cont. Request Vehicle Change Broken odometer Remove bus from fleet list: sold, traded in Change bus data Add bus to fleet list

Odometer Report Only reporting June 30 th odometer readings Contractors assign miles to districts serviced All other changes through Vehicle Maintenance as they occur Broken odometer Add bus to fleet list Remove bus from fleet list: sold, traded in Change bus data

Mileage Summary Reconciles with Odometer Report miles Separate from Claim Form Borrowed or lent miles May log monthly

Reimbursement Claim Form View Claim Form Audit Download latest Funding Cap Claim Form available later in August

Charter Advance Payment Request Update as changes occur

Depreciation Export schedule to Excel See how depreciation amount was calculated/determined Report forfeiture penalty on depreciation schedule if bus is sold early

New Bus Inspections Outstanding Inspection Issues

Pre-Approvals Bus Safety Options Ties to new bus inspection Other Pre-Approvals Miscellaneous Multi-year approvals (cells in-lieu of radios)

Route and Ridership Data Routes Paved, Unpaved, & Slope Miles (Hardship) Shuttle Miles Riders Safety Bused & Regular Ineligible Shuttle

Safety Busing Areas Renew annually Notify when 3-year measuring is due

Accident Reports SISBO – Submit within 15 days of an accident

IBUS Webinars Daily online office hours at 10:30 a.m. _Transportation _Transportation Fleet Management Webinar August 10 th Odometer Report Webinar August 12 th Mileage Summary Webinar August 17 th

Webinar Access Idaho Digital Learning Academy at and click on the IdahoLive tab and select Future Webinars. Calendar shows url to each IBUS webinar. Requires a computer with internet access as well as a headset or speakers. To be able to speak with the presenter, you will also need a microphone. A headset and microphone is ideal, however one can participate without having a microphone. Prior to meeting run the setup wizard ( to ensure compatibility between your machine and the meeting room. Log in as a participant; no password needed. Any issues or questions or call

Webinar Tips Audio Check Answering Questions: Yes No × Communicating: Hand Raise Talk Key Text Chat Area