Ryan Hall and Katie Willett Division I Introduction to Recruiting Telephone Calls/Contacts/Evaluations Ryan Hall and Katie Willett

Overview History Telephone Calls. Recruiting Periods. Contact. Evaluation. Quiet. Dead. Contacts and Evaluations. Restrictions at Specified Sites.

History

History 1970’s. General regulations to limit intrusion on PSA’s. Established parameters. Intended to curtail costly recruiting practices. Competitive inequities. Re-establish positive public opinion. Harnessed recruitment.

History 1980’s. Legislation customized for sport specific recruiting periods. Less-intrusive recruiting process. Improve coaches work-life balance. More cost-effective recruiting process. Consideration of high school sports calendars.

History 1990’s. Focus on specific recruiting periods. Football, men’s and women’s basketball. Sport specific recruiting calendars. Addressed the needs, schedule, resources and culture of each sport.

History 2000’s. Curb influence and intrusion of nonscholastic events. Academic evaluations for academic preparedness. Continued emphasis on sport specific legislation.

History 2.11 The Principle Governing Recruiting Balancing the interests of PSA’s, their educational institutions and the membership. Limit intrusion of recruiting process into lives of PSA’s. Coaches work-life balance. Establish competitive equity among institutions. Promotion of cost effectiveness. Emphasis on scholastic environment.

Telephone Calls NCAA Bylaw 13.1.3

Violations Major Infraction Cases. January 1, 2005 – December 31, 2009 11 major infractions involved communication. 9 involved impermissible telephone contact. 3 involved impermissible text messages.

Violations Secondary Violations. January 1, 2005 - July 20, 2009 695 secondary self-reports (Bylaw 13.1.3 – Telephone Calls). 349 - excessive calls during one week. 277 - prior to permissible time period. 214 secondary self-reports (Bylaw 13.4.1 – Text Messages).

Definition All electronically transmitted human voice exchange (including videoconferencing and videophones) is considered a telephone call. [NCAA Bylaw 13.02.14]

Time Period for Telephone Calls Time period -- general rule. Not before July 1 following junior year of high school. One per week. One telephone call per week per institution even if recruiting in more than one sport. Collect and toll-free telephone calls. PSA may call anytime at his or her own expense, including before July 1 following junior year. [NCAA Bylaw 13.1.3.1]

Sport Exceptions Football -- FBS/FCS -- [Bylaw 13.1.3.1.1.] Men's basketball -- [Bylaw 13.1.3.1.2.] Women's basketball -- [Bylaw 13.1.3.1.3.] Men's ice hockey -- [Bylaw 13.1.3.1.4.] Women's ice hockey -- [Bylaw 13.1.3.1.5.]

Exceptions to General Rule Unlimited telephone calls countable coaches: Five days immediately before PSA's official visit. In conjunction w/ official visit (August 1, 2010). Initial date for signing of the NLI and two days immediately following initial signing date. Football 48 hours prior/after, and after PSA has signed with an institution. Day of an off-campus contact. During a contact period, in sports with defined recruiting calendars other than football. (2009-32-B) [Bylaw 13.1.3.3]

Exceptions to General Rule Unlimited telephone calls athletic department staff: In conjunction with Official Visit.*  (2009-18) Noncoaching staff members & noncountable coaches. After NLI signing or other written commitment. May 1 after receipt of financial deposit in response to offer of admission.* (2009-33) [Bylaw 13.1.3.3]

Permissible Callers [NCAA Bylaw 13.1.3.4] Head or assistant coaches who count toward the limitations. Exceptions. “Top 4”. Permitted to return, subject to applicable limitations. Compliance administrators. Permitted to return, no limit on number, compliance issues. Academic advisors. Permitted to make/receive, subject to applicable limitations, content. Noncoaching Staff Members and Noncountable Coaches. Official visit. (2009-18) [NCAA Bylaw 13.1.3.4]

Additional Items of Note Nonpermissible callers. Representative of athletics interest. Enrolled student-athletes. Collect and toll-free telephone calls. Permissible on or after July 1 after PSA's junior year. Exceptions -- men's and women's basketball. Noncoaching staff members & noncountable coaches. After NLI or other written commitment. After receipt of financial deposit. [Bylaw 13.1.3.5] [Bylaw 13.1.3.6] [NCAA Bylaw 13.1.3.4.1.2]

Case Study #1 Coach Sonny, from Port College, is recruiting at a soccer tournament. LuLu is a PSA on a club team that is participating in the tournament. Coach Sonny calls LuLu’s home and speaks with her mother who says that she is not available. Did coach Sonny make a countable call?

Case Study #1 No, provided the coach ended the conversation without discussing recruitment. If the coach, for example, left a message regarding the merits of a program the telephone call is countable. Consider the content of the call not necessarily the duration.

Case Study #2 Jason is a senior men’s swimming PSA that is being recruited by Metro Court University. Coach Jax from Metro Court U calls Jason while driving home from practice. Coach Jax loses his cell phone service and the call is dropped. May Coach Jax call Jason again that evening?

Case Study #2 A second telephone call during the same week initiated by institution is presumed to have violated the legislation. However, if contemporaneous documentation shows continuation of original telephone call = no violation. Telephone call dropped inadvertently. For reasons beyond control. Burden is on institution. Best Practices.

Recruiting Periods

Recruiting Periods Contact period. Evaluation period. Quiet period. Dead period.

Contact Period Permissible for authorized athletics department staff members to make in-person, off-campus recruiting contacts and evaluations. [Bylaw 13.02.4.1]

Evaluation Period Permissible for authorized athletics department staff members to be involved in off-campus activities designed to assess the academic qualifications and playing ability of PSAs. [Bylaw 13.02.4.2]

Quiet Period Permissible to make in-person recruiting contacts only on the member institution's campus. [Bylaw 13.02.4.3]

Dead Period Not permissible. [Bylaw 13.02.4.4] Contacts or evaluations on or off the member institution's campus. Official or unofficial visits by PSAs to the institution's campus. No complimentary admissions. No visit to PSAs educational institution. Generally, may not speak or attend a meeting or banquet in which PSAs are present. May only call or write PSAs. [Bylaw 13.02.4.4]

Contacts and Evaluations

Contacts Any face-to-face encounter and exchange of dialogue in excess of a greeting. Any prearranged, face-to-face encounter even if no conversation occurs; or Any face-to-face encounter at: Prospect’s educational institution. Site of organized competition. [Bylaw 13.02.3]

Contact Not a contact, provided: The encounter was not prearranged; There is no engagement in any dialogue in excess of a greeting; and Appropriate steps are taken to terminate the encounter. [Bylaw 13.02.3]

Contactable Individuals High School PSAs Off-Campus contacts may not be made before July 1 following completion of junior year of high school Two-year college PSAs No contact with nonqualifier in first year Four-year college PSAs Must obtain permission to contact If not granted, no contact and no athletics aid during first year. [Bylaw 13.1.1]

Evaluation An evaluation is any off-campus activity designed to assess the academic or athletics ability of a prospect; OR The observation of a prospect participating in practice or competition at any site. [Bylaw 13.02.6]

Contacts and Evaluations Off-campus recruiting contacts shall not be made with an individual (or his or her relatives or legal guardians) before July 1 following the completion of his or her junior year in high school . [Bylaw 13.1.1.1.]

Contacts and Evaluations In sports other than football and basketball each institution is limited to: Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete. During the senior year of high school, not more than three of the seven opportunities may be off-campus contacts at any site. This includes contacts with the prospective student-athlete's relatives or legal guardians. Does not include contacts made during an official visit. Bylaw 13.1.6.1

Football Six in-person, off-campus recruiting contacts per prospective student-athlete at any site and shall include contacts made with the prospective student-athlete's relatives or legal guardians, but shall not include contacts made during an official visit. Bylaw 13.1.6.2

Men’s Basketball Seven recruiting opportunities (contacts and evaluations combined) per prospective student-athlete. During the prospective student-athlete's senior year, the institution is limited to not more than three in-person, off- campus contact.

Men’s Basketball Evaluations Recruiting-person days = 130. Fall contact period. Evaluations only at PSAs' educational institutions. Regularly scheduled scholastic practices and contests. Academic year evaluation period. Regular scholastic activities involving only those PSAs enrolled at that institution. March and April contact periods. No evaluations of nonscholastic events. Summer evaluation period. Summer certified events and institutional camps Bylaw 13.1.8.8

Women’s Basketball Evaluations Recruiting-person days = 100. Academic year evaluation period. Regularly scheduled scholastic practices and contests. Pick-up games and open gyms. Nonscholastic events only: Last full weekend of fall contact period; and Friday, Saturday and Sunday of spring evaluation period. Summer evaluation period. Certified events, institutional camps and noninstitutional, nonorganized events (e.g., pick-up games). Bylaw 13.1.8.8

Basketball – Prior to Ninth Grade Coaching staff member may observe an individual who has not entered the ninth grade participating in athletically related activity, provided such observation occurs during a contact or evaluation period when it is permissible to evaluate prospective student-athletes. Bylaw 13.1.8.19

Restrictions at Specified Sites

Contact at Practice or Competition Site Not Permissible At any site prior to a contest on the day of competition. After PSA reports "on-call" for competition- related activity (travel to an away contest) until released. During a multi-day competition (tournament) before PSA released by coach after the final game. Electronic mail at competition site (Bylaw 13.1.7.2)

Case Study PSA Ryan Nolan: State University’s Baseball coach visits Ryan Nolan’s high school during a contact period. The coach meets with Ryan’s coach and also receives a copy of Ryan’s transcript. However, the coach never actually sees or talks to Ryan. Is this a contact or evaluation?

Answer This is an Evaluation A visit to a prospect’s school during a contact period counts as an evaluation, as long as there is no contact with the prospect. (NCAA Bylaw 13.02.5)

Case Study Sluggin Suzy is a Senior PSA in the sport of softball. The coach at State University watched Suzy compete at 3 softball games. He did not talk to Suzy after the games. Coach also made a home visit to Suzy’s residence during the previous semester. How many contacts and evaluations has the coach used for Sluggin’ Suzy?

Answer The coach has used one contact and three evaluations. How many recruiting opportunities remain? Three opportunities (7 – 4 = 3). Two of the three remaining recruiting opportunities may be contacts.

Case Study Leapin’ Larry is taking his official visit at State University Friday through Sunday. On Saturday morning, Larry is going to leave his official visit to participate in his club team's soccer match. Once the match is over he will return to his visit. Can the coach at State University have breakfast with Larry Saturday morning?

Answer No, it would not be permissible for the coach to have breakfast with Larry on Saturday morning. This would be considered contact with the PSA prior to a contest on the day of competition. [Bylaw 13.1.7.2]

Summary Telephone Calls. Recruiting Periods. Contacts and Evaluations. Quiet. Dead. Contacts and Evaluations. Restrictions at Specified Sites.

Questions?