Master the Mystery of Softlab Audit Trail Jane Blackmar 2018 Audit Trail Decoded Master the Mystery of Softlab Audit Trail Jane Blackmar 2018

Objectives Where is the Audit Trail Viewer? What information will be discovered? How much data can be captured? What type of Audits are available? How is the data decoded? Which path should I follow?

Discover the Purpose The Audit is a forensic tool that improves trouble shooting by maintaining compliance, keeping a watchful eye over the database and tracking the moves of each user. The Viewer allows you to view and print a record showing each stealthy move of those who venture into the application capturing each operation that was performed on any given date and time. Access to patient information Changes made to patient records Reports (manual creation or automatically generated). Setup changes

Basic Troubleshooting: Control for internal audits Provide information to inspectors from regulatory agencies Who printed a report What patients were or were not printed Micro worklist changes Specific terminal IDs Determine if a print job ran from the scheduler

Basic Rules Decoded Files older than 60 days are automatically zipped to save storage. When chosen to view they will be unzipped automatically. Files are stored for 6 years in the system A display of 10,000 lines can be viewed, however a smaller range will prevent missing an important transaction A shorter timeline will make it easier to view and locate the needed information. Where can I locate this Audit trail viewer: Main Menu -> Tools -> View Audit Trail

Uncover the trace types: It’s a Snap

Report Dependent Parameters

Trace Types: Patient Access Patient Audit Trail Batch job Setup Audit Trail

Patient Access Trace Type

Patient Audit Trace

Batch Job

Setup Audit Trail

Fields and Labels:

Additional Fields

Example:

Column headers:

Labels

Labels

Micro Labels

Program name: Identifies the name of the program or server.

Additional Parameters

Follow the footprints

Comment Details Contains a text string that can be difficult to decipher Double click any field to view in a better layout View the comment details double click the desired entry in the comment box. RESULT: The comment details dialog box displays The modifications will show both old and new values

Comment Dialog Box

TIPS: Narrow the search to specific hours of the day Use the international clock format of hh:mm Multisites can be searched by site MRN can give more specific outpu Always view first before printing the report as you can usually limit the factual information Double click any field to view the comment box Double click any field in the comment field and the comment Details dialog box displays Both old and new values will display

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