Introduction to the role of Sector Official/Marshal in Charge Presented by: with the support of the British Motor Sports Training Trust

Sector Official/ Marshal Housekeeping

Trainer Slide Name and MSA Lead Trainer grade/title Experience Disciplines

Sector Official / Marshal Your role in stage management. As an experienced Rally Marshals this module will enable you to use your experience to manage sectors on a stage event To support Stage commanders and event organisers in implementing the Stage spectator safety plan. Further develop your people management skills. Appointed sector official should work with people and be above all diplomatic. Be confident in your management of situations and be able to assess escalating situations to ensure actions do not exacerbate the problem. Remember the fundamentals “Speak unto others as you would wish other to speak unto you” and manage by consent rather than by conflict. INSERT FILE NAME

What is a Sector Official/ Marshal. A marshal currently graded as Sector Marshal (2015 Grading Scheme). An experienced marshal fully conversant with the marshal Code of Conduct and the requirement to lead by example. An experienced stage marshal appointed by the stage commander to manage a sector of a stage that has been deemed to require a clear “local” command structure. The eyes and ears of the Stage Commander and the provider of accurate relevant information to assist in the effective management of spectator movement and/or issues within a sector of a stage. A sector official ideally manages local issues before they become too serious and have the potential to impact on the overall management of the stage. A sector official also needs to have an effective means of communication with the stage commander for the exchange of information and should not be afraid to ask for help. He should also be able to contact other sector officials close to his location. This may result in a quicker response for assistance than from the Stage commander and will minimise the potential to disrupt the stage. A good sector official normally has a core team who he works with regularly who are also committed to the proper implementation of the marshals code of conduct. They will also know what is required to ensure the safe management of spectators on a stage. INSERT FILE NAME

Sector Official / Marshal. Before first car. You must be fully briefed by the Stage Commanders or the Stage Safety Officer. You must be given a copy of the relevant Spectator Safety Plan extract for your sector. You should be aware of the stage time schedule. Time of course car’s, first car due and anticipated time of closing car. Your stage commander should have briefed you on the spectator management measures being put into effect in your sector before the event . Preferably the full safety plan should be available if you wish to view it. You must acquaint yourselves with the resources available at your location to assist you in your sector management. Such as radio cars, mobile coverage, escape route, short cuts to other parts of your sector if relevant. You should know the time schedule for the stage including times of course cars/spectator safety cars, first competitor and what time the stage will close. INSERT FILE NAME

Sector Official / Marshal Tasks- 1. Your key task will be to take action to ensure the safety of both spectators and marshals within your Sector In the event of an incident you will deploy a marshal to provide effective warning to those dealing with the incident. You must ensure that not all marshals leave their post to deal with the incident. Ensure sufficient marshals remain on post to keep spectators within the viewing areas. Remember all Marshals should lead by example as set out in the Code of Conduct. However, always ensure your own safety as well as that of those around you. An effective group requires an effective leader you will not be that if you are a casualty of the incident. Send a competent marshal down stage with whistle to provide warning of the approach of competitors. The risk of further accidents is greatly increased if spectators are allowed to move freely onto the road. Marshals should lead by example as set out in the Code of Conduct. The Marshal in Charge should ensure that all the elements of that Code are implemented in the area under their charge. INSERT FILE NAME

Sector Official/ Marshal Tasks - 2 Do not become “too” involved. Easier said than done! During the management of an incident you must remain in charge of everyone and everything that is going on around the incident. Be prepared to collate evidence, names addresses of witnesses both marshal and spectator. Be aware of the impact of the incident on your team and those around you. Be prepared to write reports of any incidents You will still need to maintain an effective overview of all that is around the incident. Remember the perimeter of an incident must be kept secure to enable those within to deal with it effectively. This will enable those dealing with the incident/accident to concentrate on their job with out the danger of outside interference. You may be required to collate information of witnesses in the event of a serious incident or direct suitably competent marshals from within your team to do so. Different team members respond differently to incidents. Be conscious of quiet team members. Do not be afraid to ask if people are okay. We are not all macho and sometimes seeing fellow humans in distress or injured can have serious impact on those dealing with an incident. Note any team members who go quiet or walks off. If they do not/will not speak about what they have seen at the scene, either ring them yourself after the event if you know them or let the stage commander know. We all have a duty of care not only to spectators but to our colleagues as well. INSERT FILE NAME

Summary You should now have a greater understanding of the roles and responsibilities of the role of a Sector official/marshal in charge. Have the confidence to manage others by leading by example. Understand the importance of the stage safety plan and your role in it’s effective implementation by good people management

Acknowledgements Club logos Venue thanks etc With the support of the British Motor Sports Training Trust

Remember. Goes without saying – or does it? Motorsport is dangerous, we are there to reduce the effects of that danger