AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONESOURCE DISTRIBUTORS TO FURNISH AND DELIVER ELECTRIC UTILITY PARTS AND MATERIALS August 28,

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Presentation transcript:

AUTHORIZATION TO ENTER INTO A PURCHASE ORDER CONTRACT WITH ONESOURCE DISTRIBUTORS TO FURNISH AND DELIVER ELECTRIC UTILITY PARTS AND MATERIALS August 28, 2017 Item 14

Background To operate and maintain a reliable electric distribution and transmission system, Pasadena Water and Power (“PWP”) requires: timely delivery of utility parts and materials, management of in-house inventory levels, and support for process improvements

Background Example of required parts and materials: Cable/Wire Connectors Construction Tools Cutout Switches Electrical Conduits Equipment Fuses Pole Top Materials Vault Ventilation Equipment Wires for Poles Cable splices Automation Equipment Disconnect Switches Fiber Optic Equipment Insulators Transformers Voltage Regulators Utility Poles

Background This contract will require the vendor to provide: parts, material and equipment as needed in a timely manner, restocking services and stock high volume items on their premises, and conduct regular meetings with PWP to discuss product selection and opportunities for process improvements.

Bid Process PWP issued a Notice Inviting Bids for Specification LD-17-06 to Furnish and Deliver Electric Utility Equipment on May 10, 2017. Three responsive bids were received on June 20, 2017. OneSource Distributors was the lowest responsive and responsible bidder that met all the requirements of the specification. Vendor Location Amount OneSource Distributors Buena Park, CA $3,479,933.72 WESCO Distributors Cerritos, CA $3,555,425.62 Anixter Inc. Corona, CA $3,570,347.21

Recommendation and Fiscal Impact PWP recommends award of a three-year Purchase Order Contract to OneSource Distributors for an amount not to exceed $10,500,000. No local vendor providing this service. OneSource has provided these services since 2015 in an amount totaling $13,489,330. Funds are available in the Power Operating Fund 401, Object number 810100.