SAMANCTA Introduction: A guide to the development, content and functionality Presentation PPT-GNP-01 ver. 2016-10-10 EN

Revisions: Date Changes 2016-10-10 First version

Sampling Instructions – some examples Some customs administrations have their own sampling instructions available, some administrations have none … The original idea was to compile a harmonized electronical sampling guideline …

One sampling guide for all members states

Purpose To ensure the quality of samples received for analysis at laboratories To harmonise procedures To provide constructive guidance to officers on the sampling methods to be used for each type of product.

Financed by the European Commission as a guide for Officers in all Member States. Created by the Sampling Project Group for the Customs Laboratories European Network (CLEN) under Action 3 – Networking on Quality. The Sampling Project Group includes experts from selected EU member states

Main features … SAMANCTA is a product of CLEN SAMANCTA is available on-line SAMANCTA is available in all EU languages SAMANCTA is used by customs and tax authorities SAMANCTA e-learning is also available SAMANCTA updates and enrichment are ongoing

ec.europa.eu/taxation_customs/dds2/SAMANCTA

Legal status Although Samancta can be considered as a provision in force due to both the official publication at DG-TAXUD website and mutual recognition of CLEN group as a guideline (best practice manual) fit for purpose of customs and tax sampling. The legal importance can be granted only by member states by their official legislative adoption. The information included in SAMANCTA is intended to provide a guideline. It is the reader's own responsibility to verify the information before use. Current National and EU Legislation may supersede the information in this guide. You should always check!

Samancta … is available in all languages of the EU The Samancta is available in all EU languages and the English version is the master language, from which all translation are derived.

Samancta front page Samancta front page contains a column with main menu (on the left side) and the introductory part with search functions (on the right side). In this page the link to frequently used sampling procedure card of retail packages is found. In addition, also the schemes for all sampling cards are presented here.

Navigation Optimized for mobile devices

Navigation Holding the mouse over an item will show the next level of the menu.

Navigation “Go to top page” button available

Samancta consists of two parts ! The General Part Which contains general information for all officers undertaking sampling The Specific Part Which consists of a number of “sampling cards” giving details of how to sample different types of goods.

The General Part Divided into chapters: Terms and Definitions The Legal basis of the Guide Health and Safety Chapters Standards (relevant ISO & EN Standards) General Principles of Sampling Sampling Tools Sampling Containers Glossary of products in non-EU languages Training Guide Link to EU Customs Laboratories website

The General Part The General Part contains enough information to accomplish any kind of sampling

The General Part The General Part contains enough information to accomplish any kind of sampling

Health and Safety The guidance contained in this section is intended to serve as a general reminder of the risks that you may encounter during the examination and sampling procedures and of the safety equipment that you should use and the precautions you should take. You must refer to both the EU legislation and guidance and that of your national administration for further information.

Health and Safety Occupational safety during sampling and sample handling is an important issue. Therefore, the part of Samancta dealing with health and safety is detailed and covers all aspects of the topic such as general fact, identification of potential risks, prevention as well as personal protection items and hazard and safety symbols and labeling.

Country specific information Samancta represents a guideline with harmonized facts based on rules and knowledge which can be adopted by all EU countries. However, it can cover also country specific variations by so called “country specific information“. This part of the text is marked with the flag of respective country (countries) and the text appears only in its (their) language version. Highlighted text appears only in Dutch version of SAMANCTA

Health and Safety While sometimes are country specific information inevitable, in many other topics Samancta gives information harmonized globally such as GHS pictograms or details on ADR convention.

Sampling equipment Description of the sampling tool Where to use the tool How to use the tool Examples of application Cleaning and maintenance Sampling tools page is part of the general information on sampling. It describes all details related to the most common types of the sampling tools and utensils need for correct sampling action.

Examples of sample containers Then in the sample container page you will find all details related to sample holders including general rules of use as well as some examples and applications of most typical sample holders including pictures of them. General rules, examples, and application of most frequent containers are given

What is on the Sampling Card? The Specific Sampling Card provides further details of the particular hazards, methods, equipment for the specific goods being sampled.

Sampling procedure card While the previous slides illustrated mostly the general part of Samancta, the place where information is given specific to a commodity is called „Sampling procedure card“. The card provide you with all details needed including information about equipment, sampling plan and further details on sample handling and storage. This part of Samancta is presented separately.

Glossary of products with exotic names (Ethnic Glossary)

Glossary of products with exotic names (Ethnic Glossary) Troubles with sourcing of reliable information Plan is to develop this part separately from Samancta when a volunteer is found

SAMANCTA in SINAPSE

What has been already achieved … Samancta on-line Samancta e-learning Samancta Workshops Prague & Budapest Hello, I’m Alicia, a Customs Officer and your coach for this course

What we plan in the future Samancta enrichment New sampling cards Texts refining Gaps filling Samancta in visual examples Processing of pictures and movies Samancta Training Training of trainers Evaluation and processing of materials Training modules development

Problems, when using Samancta? A Feedback Form is available Please use this to report any problems or errors in SAMANCTA as it will assist the improvement of the manual. Go to: SAMANCTA | Legal basis | About the site

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