Strengthening Resilience M&A : MFSP Funding 21 November 2017

Background MFS receives funding annually from CAF for the provision of the MFSP both nationally and locally at MFRCs; MFS manages 2 sources of MFSP funding: C108 - $28M annually for allocation to MFRCs; C109 - $4M annually for support national services. Funding access and allocation is governed by TB Minute which directs: MFS is the steward of the funding to MFRCs; MFS must allocate funding in accordance with a MOU; MFS must ensure appropriate financial accountability and oversight.

Funding Processes There are three core functions of the funding process: Funding Request; Baseline Funding Distribution; and Reporting. There are three core accountability processes: MOU; MFSP Compliance Audit; and MFRC Annual audited financial statements.

Baseline Funding Management and Admin Management and Admin Salaries and benefits of executives and admin staff General service costs (accounting, contracting) Administrative memberships MFSP (Parameters) Salaries and benefits of programming staff Programming memberships Partnerships, family communications, volunteer coordination, fundraising Board of Director expenses and operations Information and awareness Referral and support services Intervention Management and Admin Salaries of executives and admin staff General service costs (accounting, contracting) Family Engagement and Community Development Partnerships, family communications, volunteer coordination Board of Director expenses and operations Program Delivery Information and awareness Referral and support services Intervention

Supplemental Funding Contingency Funding Special Project Funding Expenses not covered by Baseline funds that arise due to unforeseen circumstances Special Project Funding Special initiatives, new programs and trial projects

MFSP Funding Request Enhancements 0.5% annual adjustment – include consideration for provincial cost of living levels Split annual adjustments from minimum wage costs / cost of living increases Drop down menu choices for justification Using 5Ws to justify funding requirements

Funding Distributions Reduce categories to M&A and MFSP Anticipatory reductions commentary section – potential for contingency requirements

Quarterly Financial Reporting Reduce categories to M&A and MFSP Anticipatory reductions commentary section – potential for contingency requirements Recap % identification

Year End Reporting The Memorandum of Understanding (MOU) has been revised and streamlined to more accurately reflect the new three-year funding cycle. Local Supplemental Agreements or Service Level Agreements will still be required annually to compliment the MOU. The following documents must be provided as part of the Year End Reporting submission: Community Needs Assessment (CNA): provide the combined PSP and MFRC CNA as per CFMWS requirements; The organizational chart: include all positions in the organization, and clearly identify those for mandated services and the FTE associated with each. (Employee names are not required); An updated list of all Board of Directors/Advisory Committee and their positions; Insurance certificates; Audited Financial Statement; and Annual General Meeting (AGM) Report and forecasted month of next AGM. Include over expenditures and how funded (sources)

Eligible Expenses included but not limited to Program coordination and delivery Mandatory employer costs Professional development MFSP programs IAW Parameters for Practice Food Transportation Fundraising Supplies not covered by CFP110 High Risk Activity Insurance Contracting Staff travel Strategic planning Program evaluation Services to foreign military*** as per local agreements

Ineligible Expenses Site specific services (licensed childcare, B/W CO requirements, provincial services i.e. medical) Capital asset expenses covered by CFP110 Civilian access to MFSP programs (unless approved by MFS and B/W CO)

MFSP Funding Community Needs Assessment Welcome and orientation Information Education programming (parenting, psychoeducational, deployment, financial, etc.) Personal development Deployment support VFP Referral to community services Employment services Education support Community integration Activities for children and youth Healthcare referral Outreach Assessments Emergency / Casual child care Interprovincial transferability Counselling (psychosocial, mental heath treatment services, etc.) Crisis support FLO Inclusion programming (special needs) Second Language Services Community Needs Assessment Board / Advisory Committee expenses Volunteer coordination and expenses AGM / Community Forum Security checks for programming staff and volunteers Travel (professional development for Board members and programming staff) Accreditation Community partnerships Communications Staff development Evaluations and performance measurements Risk management Strategic planning

Questions and Activity What is working / not working with the funding model? Review and updating of forms. Review and updating of processes / definitions. Discuss Baseline funding rationalization process.