Level 0 – 10/2017 Revised
Student Information Repository System (SIRS) LEVELS Level 0: is housed here at Nassau BOCES. It is used by all schools to enter and verify student data. Data at this level needs to be error free to be pushed up to Level 1. SIRS begins at Level 0. Level 0 is housed here at Nassau BOCES. Every school district and charter school in Nassau county submits the required student data into Level 0. 2 2
SIRS LEVELS Level 1: Once the data is error free in Level 0, districts can submit data from Level 0 to Level 1. Data that is loaded up to Level 1 by Thursday at 2:30PM, will be refreshed in Level 2 on Monday mornings. Level 2: A single, statewide data warehouse, where student data from Level 1 are combined. User accounts for Level 2 are managed through SEDDAS. http://www.p12.nysed.gov/seddas/seddashome. html. SEDDAS Helpdesk- 518-473-8832 Once Level 0 is error free, you can move the data up to Level 1. Level 1 is still housed here at Nassau BOCES. The data in level 1 is used for different purposes, one of which, for an example, is to print scannable answer sheets. Level 2 is the statewide database, which is a combination of all of the STATE-REQUIRED student information collected from all of the RICs around NYS. It is housed up at the state level. Data that is loaded up to Level 1 by Thursday at 2:30, will be refreshed in Level 2 on Monday morning. 3 3
Student Information Test Scoring Level 0 Level 1 BOCES IDW L2RPT Student Demographics Student Enrollment Program Fact Assessment Fact Level 0 Validation Checks and Error Message Level 1 BOCES Central Database Level 2 (SED) State Database Scoring Vendor NYSSIS (NYS Student Identification System) Generates and assigns unique statewide student IDs. Test Scoring 3-8 Assessment NYSESLAT IDW L2RPT L2RPT reports are designed to help verify a variety of data in support of accountability and other requirements. Assessment Scan sheets Data Moves Once a week
Level 0 – ELA & Math Add Demographic and Enrollment Records in Level 0 Prepare Demo and Enroll for Level 1 Check Dashboard Report to Verify Upload Check NYSSIS Queue Check Tested/Non Tested Report in L2RPT to ensure students are at Level 2 before and after testing
Manual Input of Demographic/Enrollment/Assessment Fact Records Level 0 Manual Input of Demographic/Enrollment/Assessment Fact Records
Level 0
Manual Input Demographics
Demographic Records Fields with an ‘*’ next to the name are required Location code should be the school and not the district If the student is in grade nine or above the “Gr. 9 Entry Date:” is also required (which is the date the student entered into grade 9 whether that was in your school or another school ) It is suggested that you enter address and guardian information also If there is one or more guardians enter one in the “Guardian:” field and the second one in the “Guardian 2:” field. No special characters allowed. All date formats are YYYY-MM-DD District Code of Residence – begins with “NY” followed by the first six digits of the BEDS code of the elementary school where the student resides
Manual Input Demographics
Manual Input Enrollment
Enrollment Fields with an ‘*’ next to the name are required Location code – always select the school and not the district Entry Date is the date the student entered the school this school year Entry code – “0011” Exit student if they leave mid-year by entering an exit date and exit code
Manual Input Enrollment
L1-Data Prep - Prepare for Level 1
L1-Data Prep - Prepare for Level 1
L1-Data Prep - Prepare for Level 1
Level 0 - Regents Enrollment date in Enrollment Record prior to Regents Add Assessment Fact record in Level 0 for every Regents a student took Prepare Assessments for Level 1 (two step process) Check Dashboard Report to Verify Upload date!!! Verify Regents in L2RPT in the Annual Regents Report after loading assessment fact to Level 1
Manual Input Assessments The following fields will default once the record is validated: Test Date – defaults to first date of admin period Std. Ach. Code –defaults if Numeric score is entered Alt. Std. Achieved Code (if required) – defaults if numeric score is entered Scoring Model Code – defaults to N/A If you prepare Assessments for Level 1 more than once in a cycle (2:30PM – 2:30PM) all duplicate records will drop out. Please call BOCES and let us know.
Manual Input Assessments
Assessment Fact Records With Regents Scores
Prepare Assessments for Level 1
Prepare Assessments for Level 1
Verifying the data In level 0
Reports
Information Reports
Information Reports
Dashboard Report
Dashboard Report