Grants. gov 2007 System January 17, 2007 Grants Grants.gov 2007 System January 17, 2007 Grants.gov Stakeholder Webcast www.grants.gov

Agenda Grants.gov FY 07 Mission Status of Agency Participation Mac Viewer Update Guest Speaker: Matt Varilek Office of U.S. Senator Tim Johnson (SD) National Institutes of Health Update Grants.gov System Integrator Team Program Advisor Update Communications Quality Assurance & Customer Service Q&A 12/8/2018 PAGE 2

Presenters Moderator: Terry Nicolosi, Acting Program Manager Welcome: HHS Deputy Assistant Secretary Terry Hurst Special Guest: Matt Varilek Office of U.S. Senator Tim Johnson (SD) NIH: Megan Columbus 12/8/2018 PAGE 3

Presenters System Architect: Harsha Rao, Anteon Grants.gov Program Advisor Update: Vincent Sprouls Grants.gov Communications: Michael Pellegrino Grants.gov Quality Assurance & Customer Service: Christopher Zeleznik 12/8/2018 PAGE 4

Grants.gov FY07 Mission Establish and strengthen Grant community communications with Grants.gov Grants.gov system conversion, development, and deployment Data standardization, conversion, development and clearance of forms with OMB/Grants Policy Committee/Grants Executive Board 12/8/2018 PAGE 5

Grants.gov FY07 Mission Maintain systems operations and maintenance Enhance Grants.gov program operations through standard operating procedures, communication management, earned value management and return on investment and communications with the grant community 12/8/2018 PAGE 6

Grant Community Communication Status Maryland Governor's Grants Office Web Session and Training: 175 attendees; with a maximum of 200 slots, over 1,000 viewers attempted to login – December 18th Grants.gov Grantor User Group Meeting - January 9th Federal Demonstration Program (FDP) - January 9th Grants Executive Board Meeting – January 10th 12/8/2018 PAGE 7

Grant Community Communication Status National Grants Management Association Presentation - January 11th Grants.gov Stakeholder Meeting via Webcast - January 17th Topical technical updates to FAQs posted on Grants.gov website weekly Scheduled information sessions for system to system users (applicant and grantor) during February and March 2007 12/8/2018 PAGE 8

Adoption and Utilization in FY 2006 Of the 26 agencies, 21 reached FY 2006 goal of posting 75% of their application packages for discretionary funding opportunities 76% of all federal discretionary grants were available for electronic applications through Grants.gov Applicants submitted over 90,000 applications with a total of 106,205 submissions since initiative began Over 52,000 Authorized Organization Representatives (AORs) – individuals authorized to submit grant applications for an organization – 18,000 in FY 05 12/8/2018 PAGE 9

Status of Agency Participation First Quarter FY 07 Total Submissions for FY07: 31,793 Opportunities Posted in FY07: 880 Opportunities currently available for submission: Over 1,100 22 out of 26 agencies have opportunities posted for FY 07 12/8/2018 PAGE 10

Status of Agency Participation First Quarter FY 07 During the week of November 26th through December 2nd, Grants.gov received 6,403 submissions for the 104 closings scheduled that week The largest number of submissions to date on one day was 2,099 received on December 1st 12/8/2018 PAGE 11

Mac Viewer Update Macintosh Viewer Update - IBM provided the Special Edition Mac Viewer for PPC to the Grants.gov PMO. The viewer was posted to the Grants.gov site on Thursday December 21, 2006. The product is a general release product and is not supported publicly, however, IBM has arranged for a help line for the Grants.gov PMO to address questions. Grants.gov would like to thank NSF, NIH, FDP, COGR and Mr. Bob Beattie from the University of Michigan for their assistance in testing this product. 12/8/2018 PAGE 12

Grants. gov 2007 System January 17, 2007 Matt Varilek: Office of U. S Grants.gov 2007 System January 17, 2007 Matt Varilek: Office of U.S. Senator Tim Johnson (SD)

Testimonial “Because South Dakotans expect an especially high degree of service from their elected officials, Senator Johnson works hard to seek out any and all federal funding sources that may help to meet the needs and priorities of his constituents.  In the time I have assisted the Senator with this task, I have found Grants.gov to be a truly indispensable tool.” -- Matt Varilek, Economic Development Director, Office of Senator Tim Johnson (D-SD) 12/8/2018 PAGE 14

Grants.gov 2007 System January 17, 2007 Megan Columbus Program Manager for Electronic Receipt of Grant Applications, Office of Extramural Research, National Institutes of Health, HHS ColumbuM@OD.NIH.GOV

What Does NIH Expect for Feb 5 R01 Submissions? Between 4,500-5,000 unique application submissions in the two weeks around Feb 5 Approx. 2,500 submissions on peak day based on experience in previous rounds New daily record expected to be set for both Grants.gov and NIH 12/8/2018 PAGE 16

NIH Spreading the Word Ensuring applicants are informed of eSubmission requirements through: FOA language Application guide Websites Listserv Workshops at NIH Regional Seminars, scientific and administrative meetings Special edition of NIH Extramural Nexus (Nov. Issue) Press releases Targeted e-mails Training, Etc… 12/8/2018 PAGE 17

Preparing NIH Help Desk and Support Teams Enhancing depth and breadth of Help Desk staffing Additional surge support capabilities in place “Create your own ticket” option available on web working for faster service http://ithelpdesk.nih.gov/eRA/ 12/8/2018 PAGE 18

On-Time Submission Requirements For NIH All registrations must be completed prior to initial submission. Initial submission must have a Grants.gov timestamp on or before 5:00 p.m. local time of submitting organization on the receipt date. Any corrections needed to address errors/warnings identified by eRA Commons must be made within five business day correction window. 12/8/2018 PAGE 19

NIH Correction Window Limited Time Only! NIH will allow changed/corrected applications to be submitted to address errors/warnings in the five business days after the receipt date Initial application submission to Grants.gov must have been made on time Changes must be made in response to identified errors/warnings Cover letter required 12/8/2018 PAGE 20

NIH Application Image Viewing Window After NIH receives an error-free application an assembled application image is generated and placed in the eRA Commons. Applicants have two weekdays (including holidays) to view the assembled application before it automatically moves forward to NIH’s Division of Receipt and Referral. Signing Official (SO) has option to “Reject”. If “Rejected” after receipt date for any reason other than system issue, subsequent corrected submission is subject to NIH late policy. 12/8/2018 PAGE 21

Grants.gov 2007 System January 17, 2007 Harsha Rao: Anteon

2007 System Delivery (Pre-production) Release / iteration 1 (12/14/2006) Agency System to System (12/14/2006) Data Model Changes Inflow suite dependency removed Release / Iteration 2 (1/18/2007) Forms Integration New Forms Repository Stitching solution / Reader Extension Attachment and XML Extraction Apply Processing Service Infrastructure Intake Service Notification Service & Status Service 12/8/2018 PAGE 23

2007 System Delivery (Pre-production) Release / Iteration 3 (1/30/2007) Applicant System to System (1/30/2007) Google Search Appliance (1/30/2007) Release / Iteration 4 Apply Processing (2/25/2007) Acceptance , Packaging & Other Services (2/25/2007) 12/8/2018 PAGE 24

Anteon Grants.gov Team Eleanor Robinson - Project Manager Over 10 years Project Management Experience 10 years of Disaster and Non-Disaster grants experience with FEMA’s National Emergency Management Information System (NEMIS) project (using SF424 Form and following the end-to-end grants lifecycle.) 20 years of Software Development experience Harsha Rao -Principal System Architect Specialist in Service Oriented Architecture Extensive experience with XML schema development Participant in eRA internal and external Applications Extensive experience in system-to-system interfacing Sandy Rosenberg -Forms Development Lead Expert in use of Section 508 compliance tools 8 years of Adobe eForms experience including Adobe LiveCycle Experienced in utilizing IFDPS for eForms development and FMTS for eForms to ensure on-time Scott Bethke -Systems Operations Lead 25 years experience in hosting and network management, data center migrations Innovative Network Design Engineer with top-level escalation and troubleshooting experience Expert in Cisco, Juniper, Foundry, and Extreme Networking Dan Dumitri-System to System Lead Wrote the original System-to-System interface for Grants.gov 12/8/2018 PAGE 25

Release vs. Functionality Release / Iteration Functionality Release / Iteration 1 Database Design for 2007 System Agency System to System (No API Changes or New Functionality. Refactoring of existing code to remove Inflowsuite dependency) Release / Iteration 2 Agency User - Create new packages using Adobe forms. Involves Stitching & Reader extension. Applicant – Download, Fill and Submit Adobe based package. Receive submitted package, Virus Check, Generate ReceiptID, Separate XML & Attachments, Validation, Record Status, Notify. 12/8/2018 PAGE 26

Release vs. Functionality Release / Iteration Functionality Release / Iteration 3 Applicant System to System Adobe to XML Web Service (Replacing PEToXML Web Service) Google based Synopsis Search Release / Iteration 4 Completion Application with end to end functionality. Adobe based forms Submission processing including acceptance, package generation (zip for agency) 12/8/2018 PAGE 27

Feature Comparison Feature 2006 System 2007 System Basic Search Yes Criteria Search Advance Search Search through Text Search through binary No Search Attachments 12/8/2018 PAGE 28