Technology Overview: Planning and Bond Project Summary Board of Education Workshop February 2014

Technology Planning Update Technology Advisory Committee District Technology Plan E-Rate/Universal Service Fund ids Bond Planning Report Bond Technology Design Teams 2

Technology Advisory Committee Purpose Review and update the districts technology vision, goals and needs. Provide advice on specifications and features of technology tools. Provide advice on the support and professional development of technology systems. Outcome Committee Recommendations combined with ids Technology Forecast Report created the initial Technology Bond Project List sent to Treasury. District Technology Plan Approved in 2011, expires in June of 2014. Must have state approved current Three Year District Technology Plan (expires June 30, 2014) TSD will renew Tech Plan for one year and form full committee later this year for three year approval. Needs updating based on Bond Projects. 3

E-Rate/ Universal Service Fund FCC Annual Fee applied to all telecommunications bills in the US. Fund access will be doubled from $3.4M to $7M/annually to provide increase internet access to schools Based on Free/Reduced Lunch Special pricing on all Telecom services in the District (cell, local/long distance, internet) Provides discounted rates on Internet service from Oakland Schools consortium Currently reviewing how TSD can use bond purchases to maximize fund access. TSD USF Funds 2013 $34,826.81 2012 $35,107.44 2011 $36,370.64 2010 $36,525.53 2009 $36,778.01 4

Technology Project Overview Phase One Phase One: $8.0 Million Network Infrastructure Replacement Phone System Replacement Instructional Projectors/Display Systems Classroom Sound Field Enhancements Student/Teacher Technology Devices Photocopier Replacement – Part One Security Cameras Computer Lab Upgrades Server Replacements 5

Technology Project Overview Phase Two Phase Two: $9.49 Million Instructional Project/Display Systems Student Technology Refresh Board/Conference Room Updates Network Server/Storage Replacement Classroom Audio Enhancements TS-TV Cable/Webcast Upgrades Photocopier Replacement – Part Two UPS Replacement/Generator Install 6

Technology Project Overview Phase Three Phase Three: $9.47 Million Replace Data Backup System Video Distribution System High School TV Studios Computer Lab Refresh Classroom Audio Enhancements Student Technology Devices 7

Technology Project Overview Phase One Timelines Network Infrastructure Replacement Evaluation: February 10th, Recommendation: February 14th Board Consideration: March 2014 Installation: April 1, 2014 — June 1, 2014 Phone System Replacement Evaluation: February 10th, Recommendation: February 14th Board Consideration: March 2014 Installation: June 18, 2014 – July 31, 2014 Student Technology Devices Evaluation: Mid March 2014 Recommendation: End of March 2014 Board Consideration: April 2014 Installation: July toSeptember 2014 Instructional Display System Evaluation: Mid March 2014 Recommendation: End of March 2014 Board Consideration: May 2014 Installation: Summer 2014 Classroom Sound Field Enhancement Evaluation: Mid March 2014, Recommendation: End of March 2014 Board Consideration: May 2014 Installation: Summer 2014 8

Technology Project Overview Phase One Timelines Computer Lab Updates Evaluation: Late March 2014 Recommendation: Mid April 2014 Board Consideration: May 2014 Installation: Summer 2014 Server Replacement Evaluation: Early March 2014 Recommendation: April 1, 2014 Board Consideration: May 2014 Installation: July 2014 Photocopier Replacements Evaluation: Mid March 2014 Recommendation: April 2014 Board Consideration: May 2014 Installation: Summer 2014 Security Cameras Evaluation: Mid March 2014 Recommendation: April 2014 Board Consideration: May 2014 Installation: Summer 2014 9

Technology Budget Summary Project Categories Grand Total 10 year Bond Allocation   Audio/Video Systems $ 8,181,496 Hardware $ 10,334,970 Network Facilities $ 5,125 Network Infrastructure $ 6,548,800 Phone Systems $ 1,157,000 ZZ-Contingency $ 2,098,191 Bond Total $ 28,325,582 10

Critical Trends for Consideration MDE/Local Online Assessments PD/Support for Technology Integration Smarter Balanced Computer-aided Assessments beginning 2015….. Federal Department of Education: Ereader in the hands of every student by 2017. Michigan Graduation Requirements: Online Experience for all students One Student, One District, One Database 11

Technology Projects Replace and Maintain Current Investment District Network Infrastructure Replace District Phone System Audio Visual Equipment Expansion of Technology Initiatives New Initiatives Under Consideration 12

District Network Infrastructure Expand wireless access points by 15% district wide Increased control/mgmt of wireless network Increase bandwidth between the buildings Increased coverage and density Future proofing the district for the next 5 years Increased access to county bandwidth (4G to 20G) 13

Replace District Phone System Current phone system in a majority of the buildings is 10-12 years old. Replace over 1500 handsets Switch from analog to VoIP Additional features New Voicemail System with increased survivability and redundancy Audio and web conferencing capacity hosted in the district. Multiple outbound voicemail boxes Upgraded classroom paging 100% building coverage for phone access via wi-fi Migration to fax server platform 14

Replace and Maintain Audio Visual Equipment Update Services & Central Office Board Rooms: Audio visual projectors, displays, and video distribution system Replace network video system with a video distribution for live streaming and interactive distance learning Maintain video and audio equipment to enhance students’ creative abilities with digital productions 15

Expansion of Current Technology Initiatives Nearly 800 Zero/Thin Client Workstations Increase Remote Access for Staff Over 16 labs accessing Virtual Desktops Expansion of SchoolDude workorder system Nearly 1850 workorders since switch to teacher input. Shorter response time by technicians to resolve problems Initiated BYOD for High School Students Closer Planning relationship with the Technology and Curriculum Departments More Professional Development and Training Pre-requisites Skills Survey 16

Student Technology Devices Bring Your Own Device @ High Schools Mobile Devices, E-Readers, Smart Phones 1:1 for Elementary and Middle Schools Technology Devices for Teachers 10 packs of devices in classrooms Electronic Textbooks and Online Instructional Tools Apple TV for the classroom 17

Devices Tablets Apple Based Devices: iPad Air, iPad Mini Android 7-10”: Chromebook and Android 4.x Operating System Windows 7-10”: Windows 8 Notebooks Apple Based Devices: Mac Books Android 10 -13”: Chromebook and Android 4.x Operating System Windows 10 -13”: Windows 8 Others Full Desktops Full Laptops E-Readers (Nook, Kindles, etc…) 18

Device Selection E-Reader Nook, Kindle, etc… iOS Tablet Android Tablet iPad Air/Mini Android Tablet Nexus 7/ Lenovo Idea Pad Notebook HP/Acer/Dell/Lenovo Desktop HP/Dell/Lenovo Collaboration 2 8 7 6 Productivity 9 Consumption 10 Applications Assessment 1 Durability Price/Affordability 3 Ease of Use 7-9* 5-8** Totals 37-39 62 58 61 65-68 19

Implementation Model Strategic and Supported Rollout, providing on going integration throughout the year. A measured approach. Year One Proposed: Kindergarten, First and Second Grade: (1) 10-pack of iPad Mini/Classroom Third Grade: 1:1 iPad Air for all students Fourth and Fifth Grade: (1) cart of 30 iPads/Grade level Sixth Grade: 1:1 iPad Air for all students Year Two/Three Proposed: Kindergarten, First and Second Grade: provide the necessary iPad Mini to complete 1:1 Third Grade: 1:1 iPad Air for all students Fourth Grade: Retains iPad Air from previous year Fifth Grade: provide the necessary iPads to complete 1:1 Seventh Grade: Retains iPad Air from previous year Sixth Grade and Eighth Grade: 1:1 iPad Air for all students 20

Professional Development Spring 2014—Rewarding Early Adopters Purchase necessary units (300+) for Participants. Sessions start Mid-April. Remaining staff receives June 1-15 iPad for summer Agree to volunteer to attend 8 hours of training customized to learning level. Qualifies for DPPD June/July 2014– Summer Sessions offered 12-14 courses repeated for voluntary attendance August 2014—Back to School Sessions Mandatory attendance of Troy-MACUL Conference Bring in Apple Certified Trainers, Integration Specialists, Local Staffers for up to 25 sessions 21

Professional Support June 2014 (5 days) focus on TLL, Curriculum Coordinator integration of classroom technology TLL, Curriculum Coordinators, Technology Leaders will be the primary providers for integration support during grade/lab/instructional meetings Convert the district Trainer position into a Technology Integration Specialist Review impact on Media Center/Computer Technicians Enhanced device management software Video tape all training sessions and provide access for offline learning. Increase Help Desk support for calls on connectivity/access issues. Apple Provided Staff Training in Spring 2014 Apple Year One PD Model

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