The Digital Revolution in Medical Records As a custodian and provider of medical records you have to present and prepare paper records for patients, pharmacies, insurance companies, and other facilities that present a request and a signed authorization. What to do when none of the above accept paper records?

The Challenges DIGITIZE! Keeping patient charts for 7 to 10 years is the law but keeping them as sheets of paper is not! You have boxes and boxes of records stored offsite! Office floor space is too expensive for storing records. How to shrink space and save money at the same time? DIGITIZE!

Is This How You View Your Patients Charts?

They Could Look Like This Digitized into a PDF file for easy viewing

Digitized Storage On CD A 400 page chart is 3” thick and weighs 2 lbs. A CD holds 16,000 pages, is paper thin and weighs almost nothing. Digitized records can be grouped and accessed alphabetically by Doctor or by whichever method you are currently using. The Health Insurance Portability & Accountability Act provides security, portability and retrieval of electronic document storage.

Uncle Sam Wants to Help with Electronic Storage and Prescribing   The Medicare Improvements for Patients & Providers Act authorizes an incentive program for prescribing electronically. The Health Information Technology for Economic Clinical Health Act provides an incentive program for the adoption of an Electronic Health Record system by 2011. Payments totaling $48K over 6 years are available from Medicare. Payments totaling an additional $65K are available from Medicaid. These incentives are on a per physician basis!

You Have Questions? Why should you do it? By 2012 the new Hitech Act states all Medicare providers MUST start to convert to an electronic health records system. Can you afford to do it? Absolutely! Government financial incentives are available. Requestors and patients are already demanding that records be in digital form. What about offsite records? There is no convenient or cost effective way to digitize those records but you can stop sending current records offsite. Digitized files are in Adobe PDF format a global standard for electronic document sharing.

Words Worth Copy Service What We Offer Free onsite copy service, onsite record conversion, weekly site visits, and office log. Prompt response to all patient, attorney, insurance providers, and State requests. Words Worth Copy Service P.O. Box 32727 San Jose, CA 95152-2727  Ph: 408-835-9050 Fax: 408-693-3739  www.wordsworthcopyservice.com