Office of the University Registrar SACRAO 2016

What’s in a Name? Preferred Name & Pronoun Ryan F. Garrity Associate University Registrar Office of the University Registrar SACRAO 2016

What’s the big deal anyway? Charge to investigate implementing preferred names and pronouns came from a vote of the Unified Student Government, with support from the Office of Gender & Sexual Diversity, and the President. Primarily a response to better serve our international and transgender students, and also in an effort to create a more inclusive campus. Not restricted, and can be used by any student. Not yet implemented for Faculty & Staff due to differing regulatory issues, but is being explored by WFMO. Office of the University Registrar SACRAO 2016

What is a Preferred Name? A preferred name is any first name a student uses to identify themselves in day-to- day life. Preferred names can be nicknames, alternate first names, or a combination. Only a preferred first name may be entered. Surnames must remain the legal name unless a legal name change is obtained. Not restricted, and can be used by any student. Not yet implemented for Faculty & Staff due to differing regulatory issues, but is being explored by WFMO. Preferred name changes are allowed as long as they are sincere and not a deliberate attempt at misrepresentation. Questionable cases are referred to Student Affairs. Office of the University Registrar SACRAO 2016

What is a Preferred Pronoun? A preferred pronoun is the pronoun used to best reflect one’s gender identity. Preferred pronoun is not required if a preferred name is entered. While many organizations have attempted to develop gender-neutral pronouns such as ‘Ze’, because no standard has yet emerged Tulane decided not to use them at this time. Available preferred pronouns at Tulane are ‘He’, ‘She’, ‘They’, or ‘Preferred First Name Only’. Office of the University Registrar SACRAO 2016

Where are Preferred Names & Pronouns used? Splash Card (Student ID) Class Rosters and Grade Rosters (w/Preferred Pronoun) Advisee Lists (w/Preferred Pronoun) Online Unofficial Transcripts Advising Transcripts & Degree Audits Directory Listings (unless a request for directory withholding is on file) Office of the University Registrar SACRAO 2016

Where is legal name used? Student Accounts Receivable (Bursar) Financial Aid Responses to enrollment requests such as third-party verifications Official Transcripts Diplomas International Student Status Student Employee/Payroll Information All external reporting Office of the University Registrar SACRAO 2016

Where is legal name used? Student Accounts Receivable (Bursar) Financial Aid Responses to enrollment requests such as third-party verifications Official Transcripts Diplomas International Student Status Student Employee/Payroll Information All external reporting Office of the University Registrar SACRAO 2016

How does it work? Student’s can easily change both Preferred Name and Pronoun through the student portal. Changes are written to Preferred Name field and Preferred Pronoun lightbulb field in Banner. Office of the University Registrar SACRAO 2016

How does it work? Office of the University Registrar SACRAO 2016

Implementation Initial letter from President to Faculty & Staff Required sensitivity training for all student orientated staff Optional sensitivity training for faculty E-mail notification to students upon activation of link Office of the University Registrar SACRAO 2016

Potential Pitfalls Must have buy-in (forced or otherwise) from administration, faculty, and staff. Preferred names and pronouns are only as good as their use. Sensitivity training is KEY. In today’s world of helicopter parents, care must be taken not to ‘out’ students accidentally. It remains impossible to please everyone. Communication and well written rules, regulations, and FAQ’s are a must. For more information on Tulane’s policy, see our website: http://registrar.tulane.edu/preferred_name/preferred_name.shtml Office of the University Registrar SACRAO 2016

Questions? Ryan F. Garrity Associate University Registrar Tulane University 504-314-2850 rgarrity@Tulane.edu Office of the University Registrar SACRAO 2016