Use of Audio Visual Aids Shital Moktan

Session Outline Audio Visual Aids Designing Effective PowerPoint Presentation Multimedia Projector Audio Visual Aids 12/8/2018

Audio Visual Aids 12/8/2018

Audio Visual Aids Any device which can be used to make the learning more effective (प्रभावकारी) more concrete (ठोस) more realistic (व्यवहारिक) Audio Visual Aids 12/8/2018

Audio Aids Audio Visual Aids 12/8/2018

Visual Aids Audio Visual Aids 12/8/2018

What do you see? Audio Visual Aids 12/8/2018

Audio Visual Aids Audio Visual Aids 12/8/2018

Audio Visual Aids 12/8/2018

PowerPoint Presentation

NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Exercise (10 mins) Prepare 3 slides Title page Something about any topic Insert picture (any picture) You may choose your background and animation Audio Visual Aids 12/8/2018 Shital Moktan

Why PowerPoint? To hold interest To focus attention 12/8/2018 Why PowerPoint? To hold interest To focus attention To guide discussions/overviews To tell a story To support the message being delivered To create a poster for a conference Audio Visual Aids 12/8/2018

Powerful Presentation Audio Visual Aids 12/8/2018

LET’S GET STARTED Audio Visual Aids 12/8/2018

Read the following THE INTRODUCTION DEFINES THE PROBLEM TO BE EXAMINED AND EXPLAINS THE PARAMETERS OR LIMITATIONS OF THE SITUATION. IT COULD BE AS A SIMPLE AS “CONSIDER THE FOLLOWING NEWS STORY” OR SOMETHING MORE FORMAL. PROVIDE A SERIES OF QUESTIONS TO BE ANSWERED THAT WIL GUIDE GROUP THROUGH THE ANALYSIS PROCES. Give specific choice situation and ask learners what key individuals in the problem should done next. This is a test exercise DO YOU THINK THIS IS EASY? Audio Visual Aids 12/8/2018

Designing Effective PowerPoint Presentation NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Designing Effective PowerPoint Presentation Outline Main points of the presentation Follow the outline Audio Visual Aids 12/8/2018 Shital Moktan

Designing Effective PowerPoint Presentation NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Designing Effective PowerPoint Presentation Big Simple Clear Consistent Progressive Audio Visual Aids 12/8/2018 Shital Moktan

Make it Big Audio Visual Aids 12/8/2018

Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32 Audio Visual Aids 12/8/2018

Make it Big (Text) This is Arial 44 This is Arial 36 This is Arial 32 Too Small Audio Visual Aids 12/8/2018

Make it Big (Font Sizes) NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Make it Big (Font Sizes) This is a good title size. Verdana 40 point = sans serif. This is a good subtitle or bullet point size. Times 36 point = serif. FONTS: The larger, the better. Remember, you want your points to be readable even at the back of the venue. As with print documents, using a combination of serif and sans serif fonts--one for headings, the other for body text because it provides contrast and interest to your slides. Sans serif fonts are Verdana, Arial and Helvetica. They have even lines and no appendages Serif fonts are Times and Times New Roman. This is about as small as you want to go for content at 24 points. This font size is not recommended for content. Verdana 12 point. Audio Visual Aids 12/8/2018 Shital Moktan

Make It Big (How to Estimate) Look at it from 7 feet away 7 ft Audio Visual Aids 12/8/2018

Keep It Simple Audio Visual Aids 12/8/2018

Keep It Simple (Text) Avoid Too many colors Avoid Too Many Fonts and Styles The 6 x 7 rule No more than 6 lines per slide No more than 7 words per line Audio Visual Aids 12/8/2018

Too detailed ! Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled (HMRS 5th ed.) Too detailed ! Audio Visual Aids 12/8/2018

Much Simpler Keep It Simple (Text) Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning (HMRS 5th ed.) Much Simpler Audio Visual Aids 12/8/2018

Number of Likes Observed Facebook Twitter Onlinekhabar January 11,532,234 14,123,654 3,034,564 February 1,078,456 12,345,567 16,128,234 March 17,234,778 6,567,123 16,034,786 April 16,098,897 10,870,954 7,940,096 May 8,036,897 10,345,394 14,856,456 June 16,184,345 678,095 4,123,656 July 8,890,345 15,347,934 18,885,786 August 8,674,234 18,107,110 17,230,095 September 4,032,045 18,923,239 9,950,498 October 2,608,096 9,945,890 5,596,096 November 5,864,034 478,023 6,678,125 December 12,234,123 9,532,111 3,045,654 Too detailed ! Audio Visual Aids 12/8/2018

Much Simpler Likes in Millions In 106 Facebook Twitter Online khabar January 11 14 3 February 1 12 16 March 17 6 April 10 7 May 8 June 4 July 15 18 August September 9 October 2 5 November December Much Simpler Audio Visual Aids 12/8/2018

Likes Too detailed ! Audio Visual Aids 12/8/2018

12/8/2018 Likes Much Simpler Audio Visual Aids 12/8/2018

Keep It Simple (Picture) Art work may distract your audience Artistry does not substitute for content Audio Visual Aids 12/8/2018

NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Keep It Simple (Sound) Use sound only when necessary Audio Visual Aids 12/8/2018 Shital Moktan

Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better Audio Visual Aids 12/8/2018

Keep It Simple (Animation) 7 ft Too distracting ! Audio Visual Aids 12/8/2018

Keep It Simple (Animation) 7 ft Simple & to the point Audio Visual Aids 12/8/2018

Make It Clear Audio Visual Aids 12/8/2018

Make It Clear (Capitalisation) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier Audio Visual Aids 12/8/2018

clear busy Make It Clear (Fonts) Serif Sanserif Italics Normal or bold Sanserif Z clear Serif Sanserif Italics Normal or bold hyperlinks Serif Z busy Audio Visual Aids 12/8/2018

Make it Clear: (Spelling and Grammar) Proof slides for: Speling mistakes Use of of repeated words Grammatical errors you might have make Audio Visual Aids 12/8/2018

Make it Clear: (Spelling and Grammar) Proof slides for: Speling mistakes Use of of repeated words Grammatical errors you might have make Audio Visual Aids 12/8/2018

Make it Clear: (Spacing) If you have set of points Space them out Audio Visual Aids 12/8/2018

Make It Clear (Numbers) Use numbers for lists with sequence Example : How to put an elephant into a fridge? 1. Open the door of the fridge 2. Put the elephant in 3. Close the door Audio Visual Aids 12/8/2018

Make It Clear (Numbers) How to put a giraffe into a fridge? 1. Open the door of the fridge 2. Take out the elephant 3. Put the giraffe in 4. Close the door Audio Visual Aids 12/8/2018

Make It Clear (Bullets) Use bullets to show a list without Priority Sequence Hierarchy, ….. Audio Visual Aids 12/8/2018

Make It Clear (Color) Use colors to emphasise Trying to be creative can be bad Point 1 Sub Point 1 Using colour for Decoration is annoying Audio Visual Aids 12/8/2018

Make It Clear (Colors) Use contrasting colors Light on dark VS dark on light Use complementary colors Audio Visual Aids 12/8/2018

Make It Clear (Contrast) Use contrasting colors Light on dark vs dark on light Use complementary colors high contrast low contrast Audio Visual Aids 12/8/2018

Make It Clear (Contrast) Use contrasting colors Light on dark vs dark on light Use complementary colors This is dark on light Audio Visual Aids 12/8/2018

Make It Clear (Contrast) Use contrasting colors Light on dark vs dark on light Use complementary colors This is light on dark Audio Visual Aids 12/8/2018

Make It Clear (Complement) Use contrasting colors Light on dark vs dark on light Use complementary colors These colours do not complement Audio Visual Aids 12/8/2018

Make It Clear (Complement) Use contrasting colours Light on dark vs dark on light Use complementary colours These colours complement Audio Visual Aids 12/8/2018

Make it Clear (Fonts and Background Colors) NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 Make it Clear (Fonts and Background Colors) This is a good mix of colors. Readable! This is a bad mix of colors. Low contrast. Unreadable! This is a good mix of colors. Readable! This is a bad mix of colors. Avoid bright colors on white. Unreadable! My own pet peeve is the always used blue background. It’s the one I see most used at conferences. Try something different. That’s why PowerPoint comes with templates. Choose your background based on a room's lighting: While what is most common is to design with a dark background when you plan to project your slideshow onto a screen, in reality, the best background has to do with the presentation location. Although light text on a dark background looks best in a dark or slightly darkened room, in a light room the dark background may look so faded that light text may not show up as well. For this kind of situation, it doesn't hurt to try dark text on a lighter background Audio Visual Aids 12/8/2018 Shital Moktan

Make It Clear (Size) Size implies importance Audio Visual Aids 12/8/2018

Size implies importance Make It Clear (Size) Size implies importance Audio Visual Aids 12/8/2018

Make It Clear (Focal Points) Focal points direct attention Audio Visual Aids 12/8/2018

Make It Clear (Focal Points) Focal points direct attention Audio Visual Aids 12/8/2018

Be Progressive Audio Visual Aids 12/8/2018

Types of Instructional Tools Complexity of Interactions Mode of Instruction Individual Pair Group Direct Instruction Guided Inquiry Discovery Learning Instructive Tools Constructive Social Communicative Informational Tools Too many in one go! Audio Visual Aids 12/8/2018 Professional Course on ICT and E-Governance 12/8/2018

Types of Instructional Tools Discovery Learning Social Constructive Tools Individual Constructive Tools Progressive & thus focused Guided Inquiry Mode of Instruction Individual Instructive Tools Social Communicative Tools Direct Instruction Individual Pair Group Complexity of Interactions Audio Visual Aids 12/8/2018

Be Consistent Audio Visual Aids 12/8/2018

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract Audio Visual Aids 12/8/2018

Be Consistent This tick draws attention Differences draw attention Differences may imply importance Use surprises to attract not distract This tick draws attention Audio Visual Aids 12/8/2018

Be Consistent These differences distract! Differences draw attention Differences may imply importance Use surprises to attract not distract These differences distract! Audio Visual Aids 12/8/2018

Be Consistent This implies importance Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance Audio Visual Aids 12/8/2018

Be Consistent Confusing differences! Differences draw attention Differences may imply importance Use surprises to attract not distract Confusing differences! Audio Visual Aids 12/8/2018

Be Consistent This surprise attracts Differences draw attention Differences may imply importance Use surprises to attract not distract This surprise attracts Audio Visual Aids 12/8/2018

Be Consistent These distract! Differences draw attention Differences may imply importance Use surprises to attract not distract These distract! Audio Visual Aids 12/8/2018

Remember Communication is the key Text to support the communication Pictures to simplify complex concepts Animations for complex relationships Visuals to support, not to distract Sounds only when absolutely necessary Audio Visual Aids 12/8/2018

Tips for Presenting Limit the number of slides 3 slides per minute is the maximum Practice moving between slides. Be prepared for technical difficulties Audio Visual Aids 12/8/2018

Any Questions? End with a question slide Audio Visual Aids 12/8/2018

NEPAL ADMINISTRATIVE STAFF COLLEGE 12/8/2018 In Summary Big Simple Clear Progressive Consistent Rehearse your show several times before presenting it to a live audience. Know when you will move on and have some sense of the time required. Know how to use the computer. Don't be fumbling about trying to figure out how to move from slide to slide. Avoid standing or sitting right behind your computer when you present. If necessary, have an assistant run the computer while you speak. PowerPoint slideshows are intended to accompany and illustrate your own verbal presentation Check equipment: Turn on all equipment and make sure it all works, especially the hand controller. Batteries good? Equipment: What equipment will be used? Computer? Overhead projector? What are its features? Who is responsible for getting it all to the site and set up? Software: What software (and its version number!) will run the presentation? Does it match what you used to create it? If not, does it matter? Media: How will you transport the presentation to the site? Will your presentation fit on the media you plan to use to transport it?  Can the computer that will run the presentation use that type of media?     (floppy disk, zip disk, USB drive, CD, DVD?) Handouts: Who is bringing? How to distribute and when and by whom? Audio Visual Aids 12/8/2018 Shital Moktan

Multimedia Projector Audio Visual Aids 12/8/2018

Introduction High resolution, full-color projector capable of projecting contents. Video Audio Visual Aids 12/8/2018

Any Questions? Thank you Audio Visual Aids 12/8/2018