Campus Research Administrators Meeting 09/26/18

Agenda ORS Updates NIH Response Update Annual Deans Report Summary FY18 COI Update Recent SPS Updates RAA Prerequisite SPS Credit Requirement NIH Response Update Implementation Team/Award Management Office Update

Number of New Subcontracts Issued

Conflict of Interest Annual Disclosure Time’s Up! June 2, 2018 ORS Stopped Processing Awards for PIs, Co-PIs, and PI Fellows. August 1, 2018 ORS Stopped Processing Proposals for PIs, Co-PIs, and PI Fellows. Note to SPOCs: Please contact each person on the list provided below who is still working for Duke and request that he/she submit the annual conflict of interest disclosure form.  Please also let me know if anyone on the list is no longer a Duke employee, as the information obtained from the database is not always up to date.

Conflict of Interest Annual Disclosure Time’s Up! Resources Brian Lowinger, J.D. Office of Research Support brian.lowinger@duke.edu Phone: +1 919 681-8540 https://ors.duke.edu/grants-contracts-and-compliance/conflict-interest

SPS Updates Transfers into Duke Identified on the Sponsor page of the Main notebook If the sponsor is NIH, the transfer application can now be submitted via Grants.Duke. 

SPS Updates Protocol Notebook: IRB Clinical Research Unit (CRU) SOM/SON Only Campus Oversight Organization

SPS Updates (Coming Soon!) WBSE Setup Go live January 2019 Request initiation: Unit level and Central office level Associated with an SPS entry. Includes subcode requests. Will route like a proposal submission. Current efforts are around data integrity. The links between proposal types: new, non-competing, supplements and competing. RAD may have to expand the copy function to make it less restrictive. Start testing after Thanksgiving. Contact Susan Lasley if you’re interested in participating.

RAA Program Details https://finance. duke Prerequisites Introduction to SAP Introduction to Duke Accounting and Business Practices – Duke University and School of Medicine Introduction to Duke General Ledger Accounts – Research Administration SAP University Reporting:  Sponsored Projects Sponsored Project System (SPS) Sponsored Project Web Reporting QuickStart Program

RAA Prerequisite SPS Credit Requirement Why doesn’t ORS offer a 4 hour workshop like ORA? Participants already have years of SPS experience and want an RAA credit. Participation is limited to only two or three registrants. Low turnover rate in RA positions on campus. Cancelled more workshops than we held. New hires need to use SPS today, not 3 months from now.

RAA Prerequisite SPS Credit Requirement Then how do new hires meet the prerequisite requirement? Online support: https://ors.duke.edu/grants-contracts-and-compliance/training-materials SPS Training Materials Introduction to Using SPS Web Adding Subcontractor or Consultant Information in SPS Entering Salaries in SPS Entering Prime Sponsors in SPS Admin/Clerical Checkbox Department Needs By Date

RAA Prerequisite SPS Credit Requirement Then how do new hires meet the prerequisite requirement? In collaboration with RCC, ORS will implement an at the elbow approach. SPS Workshop registration will be available in LMS: https://lms.duhs.duke.edu/Saba/Web/Cloud Register in LMS and let Anastasia Maddox know by email: amm39@duke.edu, We will schedule a consultation and meet with the new employee one on one. The new employee will be expected to a pass quiz that will be available after the consultation. Advantages. Quick turnaround. Tailored instruction. Personal discussion.

NIH Response Update TO:               Campus faculty, staff, postdocs, and administrators engaged in research or research administration FROM:          Sally Kornbluth, Provost and Jo Rae Wright University Professor DATE:           September 11, 2018 SUBJECT:     Update on Duke’s response to the NIH https://ors.duke.edu/about-us/news/update-duke%E2%80%99s-response-nih

NIH Response Update Identified areas for research administration and infrastructure improvements to strengthen Duke’s research enterprise. Enhance proposal development. Enhance proposal review and submission. Enhance financial oversight of grants and contracts. Enhance research integrity. Improvements will affect all research at Duke. Campus wide changes. Improve the overall research environment.

NIH Response Update Additional initiatives include: Requiring Responsible Conduct in Research (RCR) training for all individuals engaged in research. Undergraduate Students, Graduate Students and Postdoc training in place. Campus Faculty? Developing scientific accountability and research data management plans for all scientific research programs. Science Culture and Accountability Plans (SCAPs). Changes to the pre-award submission review process and deadlines. More intensive reviews? 5-day PCA?

Questions?

Implementation Team/Award Management Office Update