St. John the Baptist School System Special Education Chairperson’s Meeting September 8, 2016

TALKING POINTS Rosters/Teaching Schedules - Jen Child Count Date - Jen New Discipline Procedures Training – Desi ESYS Date – Bridgette Purchase Orders - Bridgette New post to the St. John Website – Office of Special Education Page - Bridgette SER Feature of the Month – View Attachments – Bridgette Amended IEP Procedures/Notice of Proposed or Refused Action Form - Venus New Accommodations Page Format - Venus Questions/Training needed TALKING POINTS

Rosters & Teaching Schedules Use Roster Review Checklist guidelines to update rosters Turn in all folders to the sped office for students who are no longer at your school You will get an email from Bridgette or Lisa to turn in your drops SER Exit Form needed for all drops Completed Transition Questionnaire needed for all students 15 years old and older IEP folders are reviewed by the sped office so make sure that everything that needs to be in the IEP folder is in the IEP folder including Progress Monitoring and Behavior Tracking Use the Teaching Schedules on the St. John Office of Special Education website page Teaching Schedule must match minutes, educational areas, and service locations on the students’ IEPs Rosters & Teaching Schedules

Sample Teaching Schedule

Child Count Child Count Date – September 30, 2016 All IEPs due in September must be held A copy of these IEPs must be turned into Milesville A.S.A.P. Child Count Rosters will be emailed to the department chairs on Thursday, September 29, 2016 Child Count Rosters must be signed by the service provider and principal/dated September 30, 2016 verifying that all information is correct as of this date and services are being provided. Rosters are turned into the Milesville no later than Monday, October 3, 2016. Progress Monitoring Logs will be collected with the November Rosters Child Count

New Discipline Procedures Training Presented By Desi

2016-2017 new information New behavior review forms posted on st. john sped webpage under sped forms Completed copies sent to the idea compliance monitor (desiree Bennett) at every level Level 1 – school administrator makes 1st contact with parent Level 2 – BOTH school administrator & TEACHER makes contact with parent

2016-2017 new information Level 3 – 6 WEEKS FOR IMPLEMENTATION W/O ANY ADDITIONAL OSS DAYS UNLESS APPROVED BY THE SUPERINTENDENT OR DIRECTOR OF SPECIAL EDUCATION

ESYS ESYS Date –March 23, 2017 Before Spring Break Keep Progress Monitoring Logs updated Have all documentation used to determine ESYS eligibility readily available Turn in the Extended School Year Services Screening Eligibility Criteria Summary Form with all forms that document your decision Progress Monitoring Form Critical Point of Instruction Documentation Form If applicable Regression-Recoupment Documentation Form Excessive Absences Documentation Form and attendance records Transition to Post-School Outcomes Documentation Form Transition From Early Steps to Preschool Documentation Form

ESYS April 3-7, 2017 ESYS Letters of Ineligibility or Eligibility are sent to parent and documented in the IEP folder Also send home Documentation Form used to make ESYS determination If the parent disagrees with the ineligibility decision contact the IEP Coordinator and prepare to present documentation at an ESYS meeting Documents for the IEP Folder Extended School Year Services Criteria Documentation Form Documentation Form used to make ESYS determination ESYS Letter of Ineligibility or Eligibility

Purchases can be made to meet the needs of a students IEP. Purchases must be made through an approved vendor Email Tricia Young at tyoung@stjohn.k12.la.us for an appointment to place your order Purchase Orders

New Post on St. John Sped Webpage New post to the St. John Website – Office of Special Education Page IEP Checklist Refresher Training ppt 2016 Special Education Department Chairperson’s Meeting – September 2016 ppt New Post on St. John Sped Webpage

SER Feature of the Month Attached Documents In SER go to Student Profile View Attachments View the document that you need to see Print Document Add to IEP Folder if needed If Document that you need is not under the Attached Documents Feature email Lisa at lmillet@stjohn.k12.la.us Give her the student’s name and LEA number She will upload the document to SER so that you can have access to it SER Feature of the Month

SER Feature of the Month     SER Feature of the Month      

Amended IEP Procedures At a minimum the ODR, Person of IEP Authority and Parent/Age of Majority must attend the amended IEP meeting.

SER IEP FORMS CHANGES

Review & Amended IEPs Parents must be given Prior Notice Letter Parent may not consent (agree) with the review or amended IEP but must have an opportunity to participate in the decision making process through an IEP meeting at a face-to-face IEP meeting or over the phone Circle amend if the IEP meeting is to be amended A Notice of Proposed Refused Action Form must be completed for Every IEP or Amended IEP meeting documenting the changes made at the meeting Review & Amended IEPs

Notice of Proposed or Refused Action Form Samples of Notice of Proposed or Refused Action Forms Provided Notice of Proposed or Refused Action Form

New Accommodations Page Format Amend all IEPs for Accommodations by September 30, 2016 Accommodations must be used routinely and regularly Amend IEPs to address accommodations for students who entered 3rd grade this year Amend IEPs to move accommodations for 5-8 grades from the Paper to the Online testing columns New Accommodations Page Format

Questions Training Needed Email Bridgette at balvarez@stjohn.k12.la.us Academic Strategies ? Using the Teacher Schedule Form? Writing Compliant IEPs? Behavior Strategies? Disabilities Training? Co-Teaching? Other? Questions Training Needed