Where to Begin?.

Slides:



Advertisements
Similar presentations
340b Drug Purchasing Opportunities for Critical Access Hospitals Todd Lemke, PharmD Paynesville Area Health Care System.
Advertisements

National Health Information Privacy and Security Week Understanding the HIPAA Privacy and Security Rule.
SLIDE 1 Westbrook Technologies from Fortis: A Healthcare Solution for Medical Records, Billing and HIPAA.
Primary Goal: To demonstrate the ability to provide efficient and accurate ICU care, formally close the ICU event with the patient’s PCP, and show interoperability.
Medical Record Auditing October 30, 2014 Office of the Governor | Mississippi Division of Medicaid.
DATA SECURITY Social Security Numbers, Credit Card Numbers, Bank Account Numbers, Personal Health Information, Student and/or Staff Personal Information,
Definition of Purpose of the Patient Record
DIGITAL MEDICAL OFFICE OF THE FUTURE 7.01 Physicians and Physician Organizations: Making the Purchasing Decision Developing Your Requirements and.
Surviving Survey and Re-certification. Rural Mississippi Mississippi Stats ◦116 Hospitals ◦154 RHC’s (MSDH website) ◦28 CAH’s (35miles or “necessary.
Case Management Maintenance Galynn Thomas, RN, MSN Children’s Medical Services.
New Opportunity for Network Value: Using Health IT to Improve Transitions of Care 600 East Superior Street, Suite 404 I Duluth, MN I Ph
Health Information Management for the 21 st Century – It’s Not Just Medical Records Anymore.
Medical Records. What are medical records?  Legal documents  Management of patient care  Alert healthcare providers to changes in patient conditions.
Exam 1 Review MIS 4243.
Independent Care Waiver Program (ICWP) Presentation to: Georgia Association of Community Care Providers (GACCP) Presented by: Marcia Stanford, Human Services.
Recovery Audit Contractor Program The Demonstration Project Experience - California.
PCMH Support Teams and the Readiness Evaluation Questionnaire.
Introduction to the new SHC Health Information Record Manual Presented by Rhonda Anderson, RHIA President Anderson Health Information Systems, Inc
How Paperless is Paperless? Presenters: Sheila Bays Cindi Lockhart.
Seminar THREE The Patient Record:
1. Overview This talk will focus on how Bristol Park Medical Group has improved Clinical Quality Scores over a 4 year period by using an integrated approach—integration.
School of Health Sciences Week 4! AHIMA Practice Brief Fundamentals of Health Information HI 140 Instructor: Alisa Hayes, MSA, RHIA, CCRC.
SHOPS is funded by the U.S. Agency for International Development. Abt Associates leads the project in collaboration with Banyan Global Jhpiego Marie Stopes.
Long –term care Typically LOS averages over 25 days or greater Provides extended medical and rehabilitative care for patients who are clinically complex.
DATA AND ER VISITS ASSOCIATES IN PRIMARY CARE MEDICINE’S ASSESSMENT AND PLAN.
Join the conversation! Our Twitter hashtag is MSE12 Medical Student Documentation in the EMR: Controversial AAMC Recommendations and Practical Educational.
Chapter 4: The Patient Record: Hospital, Physician Office, and Alternate Care Settings.
Chapter 4: The Patient Record: Hospital, Physician Office, and Alternate Care Settings.
Boston Medical Center Provider Onboarding Overview Boston Medical Center Provider Onboarding Overview Bob DeMayo Director, Medical Staff Affairs & Credentialing.
Ambulatory Health Information Management HIM Across the Continuum IHIMA Annual Meeting May 11, 2016 Cindy Spann, MIS, RHIA, CHPS, CCS, CCS-P Executive.
School of Health Sciences Welcome Students! Healthcare Delivery & Information Management HI 125 Instructor: Alisa Hayes, MSA, RHIA, CCRC.
© 2016 McGraw-Hill Education. All rights reserved. Ch 7 Medical Records and Informed Consent.
© 2016 Chapter 6 Data Management Health Information Management Technology: An Applied Approach.
Health Information Professionals (HIP) Week 2017!
Panel With Purpose Tammy MacDougall LPN Patient Panel Coordinator.
Project Spotlight ED Care Triage (2biii)
THIS NEW HOUSE HOW NORTHERN HEALTH STAFF AND PHYSICIANS ARE BUILDING PRIMARY CARE HOMES TO IMPROVE CARE BC QUALITY FORUM February 25, 2016 Dr. Garry.
Chapter 4 The Patient Record: Hospital, Physician Office, and Alternate Health Care Settings.
Prolonged Service without Direct Patient Contact
Electronic Health Records (EHR)
Face to Face (F2F) Documentation Changes for Physicians
Program Integrity Reforms Personal Care and Home-Based Services
BACKGROUND New Jersey Immunization Information
Health Information Professionals
Face to Face (F2F) Documentation Changes for Physicians
Example process for managing incoming calls
1.02 Team Communication.
Privacy Notice - Requirements
Key Principles of Health Information Systems Standard11.1
Patient Medical Records
OPIOID SAFETY. Indiana Statistics In Summary… About 100 Hoosiers die from drug overdoses every month, many from opioids such as heroin and prescription.
CHAPTER 4 Information Management in Pharmacy.
Lesson One: Introduction to PowerChart
April 12, 2017 Guy Reese, Program Integrity Manager
Move this to online module slides 11-56
Emergency Department Disposition Support Program Overview
1.02 Team Communication.
Lesson One: Introduction to PowerChart
COORDINATING RESOURCES IN INDIAN COUNTRY
1.02 Team Communication By: Judylyn Hobson
Making the Health System more efficient by improving communication between care levels Dr. Marta Sanchez Menan Medical Director, Hospital Universitario.
Example process for managing incoming calls
Denmark Leads the Way In IT and Patient-Centered Primary Care 2006: An Example of High Performance Highest public satisfaction with health system among.
Chapter 2 Community-Based Care.
Team Communication.
Move this to online module slides 11-56
1.02 Team Communication.
Lesson Six Health History, Preventative Services
Health Records Organisation Chart (2019)
Patient Registration and Data Entry
Presentation transcript:

Where to Begin?

Chart Management Assessment- Why? What paper charts exist in the network that aren’t managed by HIM? Where are they stored? How are they stored? How are they retrieved? How are they released? What EMRs exist from acquired practices? Who has access? Who maintains from an IT perspective? How do we get information for release of information? Off-site storage IHIMA May 2016

Retention-What is the Policy? Past “Community will keep hard copy of paper medical record documents for ten (10) years beyond the age of majority or ten (10) years beyond last visit date with the Network, which ever comes first. For inpatient records, the date of visit/discharge will be used to determine end of activity. Outpatient activity status will be determined from last visit date.” If a patient has had activity within the last 10 years, Community Health Network had their paper medical records in Building 10. We could have had records back to late 50s or 60s if the patient has remained active in our system. IHIMA May 2016

Retention-What is the Policy? Current CHNw will maintain a paper or electronic copy of medical records for a period of ten (10) years from the date of discharge for each individual visit. 2016 Records Retention Policy 10 years IHIMA May 2016

Our Journey Building 10 Medical Records for Hospital Medical Records and Outpatient Behavioral Health Medical Records IHIMA May 2016

Building 10 IHIMA May 2016

Building 10 IHIMA May 2016

Building 10 IHIMA May 2016

Building 10 IHIMA May 2016

Retention Utilized current record storage vendor to come sort every paper medical record in Building 10. Each medical record file folder will need to be reviewed and each visit inside will need to be reviewed for the following: Medical Records Less than or equal to 10 years old Medical Records Greater than 10 years old IHIMA May 2016

Retention Destroy the records greater than 10 years old after entire Building 10 fileroom is sorted Store the medical records less than 10 years old after the sort is completed at our current off-site storage vendor IHIMA May 2016

Release of Information Larger scope than hospital and physician practice Currently utilize outsource ROI vendor for disability requests and physician offices MedChecks (Urgent Care) and Home Health process requests themselves Others may, too? Need to assess Hospitals (CHE, CHS, CHN, CHVH) process approximately 5,000 requests per month IHIMA May 2016

Release of Information Need for standardization larger than just Ambulatory Amendment request management Restriction request management Patient ROI requests Release of billing information My Chart requests for Release of Information IHIMA May 2016

HIM and Ambulatory Orders HIM is now monitoring the signing of Ambulatory Orders For Hospital Outpatient Visits and Ambulatory Visits Another request from Ambulatory for HIM Assistance IHIMA May 2016

Future Ambulatory Operational Leaders continue to request HIM assistance We are the experts in HIM We need to take the lead and assist our Ambulatory Peers IHIMA May 2016

HIM Organizational Structure for the Future-CHNw Discussion HIM Ambulatory Manager Team of staff to support Ambulatory HIM processes Chart Management Assessment in process to determine staff needs, develop inventory, and gather information HIM Release of Information Manager separate from HIM Chart Maintenance Manager (same HIM Manager today) Additional HIM ROI Coordinator Additional Chart Correction Staff (5.0 FTEs) 3.0 HIM Data Integrity Specialists and 2.0 HIM Data Integrity Auditors HIM Project Manager IHIMA May 2016

Contact Information Cindy Spann, MIS, RHIA, CHPS, CCS, CCS-P Phone: 317-355-4193 Email: cspann@ecommunity.com

Questions?