A quality event increases safety Event Planning A quality event increases safety and requires: Systematic, complete, and appropriate event planning Good execution of your plan in the field SLIDE 1 Slide 1

Event Planning The next 3 lessons cover event planning in the following stages: The vision The vision Hazards and defences Building teams SLIDE 2 Let’s start with the vision… Slide 2

The vision has 4 components Activity Venue Participants An objective which influences… SLIDE 3 Slide 3

The Vision Objective The objective defines Why you offer an event and what participants will get from it. An objective could be: An experience A community building goal An educational goal A health goal Etc. SLIDE 4 Slide 4

The Vision Participants Identifying your participants includes knowing: Their skills and abilities How they work together as a group Why they should be interested in your event SLIDE 5 Look at it from their point of view Slide 5

The Vision Activity Do your activities support your objectives? (Are your activities supporting your objective or do you need to make them fit?) Do the activities work together? (Are the timelines realistic? Do they transition well into each other?) SLIDE 6 Is the scale right? (Right level of challenge) Slide 6

The Vision Venue You need to know: How physical How long (time, distance, elevation gain) What features How to find your way Where do you want to have rest stops, lunch SLIDE 7 Slide 7

The Vision Review Fit, flow and work together Look at it from their point of view Activity Participants An objective which influences… Why we go outside SLIDE 8 Know it well to make the most of it Venue Slide 8

The Vision Case Study This case study is written from Julia’s perspective. Comment on how Lucy saw things differently. Did the modified activity offer the right level of challenge to participants? What were the objectives of the modified activity? How did those align with the event objectives? SLIDE 9 Slide 9

The Vision A quality trip increases safety Both are created by participant centered planning Vision Exercise Using the list provided by your instructor Create a vision where objectives, participants, activities and venue are balanced. Create a vision where objectives, participants, activities and venue are NOT balanced. SLIDE 10 Slide 10