802.11 2nd Vice Chair’s Report March 2014 May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 802.11 2nd Vice Chair’s Report March 2014 Date: 2014-03-17 Authors: Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

March 2014 Introduction This presentation is a status update on attendance, membership, balloting and documentation matters. Adrian Stephens, Intel Corporation

ANA Status The latest database is 11-11/0270r20 (Feb 2014) March 2014 ANA Status The latest database is 11-11/0270r20 (Feb 2014) Changes since last meeting: A TGmc MIB allocation (dot11DynamicEIFSActivated) dot11MAC is now an administered namespace All MIB authors take note! Adrian Stephens, Intel Corporation

Current Membership Status May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Current Membership Status Status Number Aspirant 122 (135) Potential Voter 56 (59) Voter 330 Figures (like this) show effect of rules change to be discussed this week. Definitions: Aspirant: a member who has attended 1 qualifying meeting Potential Voter: a member who has attended 2 qualifying meetings and will become a voter at the start of the next plenary they attend Data as of 2014-02-27 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

March 2014 TGaj Inaugral voters 29 members attended the TGaj inaugural meeting (Sept 2012). Non-voters were granted immediate voting status – i.e., they are treated as an exception to the normal rules requiring “2 of 4 plenaries”. This exception will be removed after the March 2014 Plenary. This means they must meet the “2 of 4 plenaries” rule after March to maintain voting membership. Adrian Stephens, Intel Corporation

Recent voting member history May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Recording Attendance It is a requirement that attendees record their participation at an 802.11 session and declare their affiliation. This record is usually made using the IMAT attendance system. If you wish to participate without recording attendance, send an email per session to the WG 2nd vice chair declaring your participation and affiliation. You cannot gain or maintain 802.11 voting membership using this method. You must record 75% attendance of eligible 802.11 slots in a session for that session to count towards gaining or maintaining 802.11 voting membership You need a single IEEE-SA web account The IEEE SA web account requires a working email address do not remove your email address from the account Use the email address associated with that web account when registering attendance If you change email addresses, update the web account, don’t create a new web account, or your membership status may not be calculated properly Record attendance using this URL: https://imat.ieee.org/attendance Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Session graphic – March 2014 May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Session graphic – March 2014 16 Normal slots Note -- graphic below is out of date. Opening Ceremony has been cancelled. TGai ad-hoc moved to Monday am2. 4 extra slots Sunday CAC Monday evening tutorials Tuesday editor’s Meeting Tuesday evening Thursday CAC 75% attendance requires 12 slots attended Closing plenary requires only 1 registration for 2 slot credit Register once Source: 11-14/0201r0 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

March 2014 Online Calendar This session’s meetings are also shown on the 802.11 calendar on the 802.11 home page (http://www.ieee802.org/11). This is a Google calendar “802_11_calendar@ieee.org” There are multiple ways of accessing this information, for example from a cell-phone, or as a remote calendar. Note: the schedule on this calendar will be updated, but any room changes will probably not be. Room changes will be posted on rooms. Adrian Stephens, Intel Corporation

Documentation March 2014 May 2011 doc.: IEEE 802.11-11/0051r2 Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Local File Document Server information May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Local File Document Server information Local FTP server: ftp://griffin.events.ieee.org (anonymous) External Document Server https://mentor.ieee.org/802.11/documents   Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

Synchronizing while at the meeting March 2014 Synchronizing while at the meeting Particularly important when external bandwidth is limited and unreliable Use anonymous ftp Host: ftp://griffin.events.ieee.org User: anonymous Password: <your-email-address-here> Destination directory: /802.11/13 Freeware tools are available, for example search for “syncback free” ** ** Other tools are available. The IEEE does not endorse the use of any particular tool. Adrian Stephens, Intel Corporation

May 2011 doc.: IEEE 802.11-11/0051r2 March 2014 Email Reflectors There is an email reflector for the working group, plus one for each task group. Write access to the reflectors allowed for those who are members with status: aspirant, nearly-voter, potential-voter, voter. To make a request, visit the reflector request page: http://www.ieee802.org/11/Reflector.html Gathers information and sends an email to Vice Chair If you change email address – please let me know. I will perform a global change to the list servers. Public read access to all reflectors is available via the 802.11 home page http://www.ieee802.org/11 on the “WG Email” menu. Adrian Stephens, Intel Corporation Adrian Stephens, Intel Corporation

March 2014 Adrian Stephens, Intel Corporation

March 2014 Wednesday Adrian Stephens, Intel Corporation

March 2014 802.11 membership rules Going back at least 10 years, our Operating Manual (previously known as “Policies and Procedures”) states that when a Voter member loses Voter status due to non-attendance, that voter “starts again from scratch”, i.e., previous attendances do not count towards regaining Voter status. The term “hard landing” is used below to describe this behavior. The LMSC (802) WG Policies and Procedures are not explicit on this topic, but 802.11 is unique in its interpretation. All other working groups transition a Voter to Aspirant or Non-Voter status to reflect any qualifying attendances. This can be called a “soft landing” because the Voter does not necessarily transition immediately to Non-Voter. The LMSC might or might not clarify its rules in a way that makes 802.11 non-compliant. Adrian Stephens, Intel Corporation

802.11 membership rules (continued) March 2014 802.11 membership rules (continued) Non - Voter Aspirant Potential Start of first attendance attended 1 of 4 2 Records attendance at next plenary Reflector Access Reflector Request Members Area Access < meetings or returned 6 ballots interim Information on reflector access emailed to aspirant Potential Voter status emailed Information on Voter status and members’ area credentials Notification of loss of Voter status The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted Adrian Stephens, Intel Corporation

March 2014 Potential change Change the 802.11 OM so that loss of membership transitions a Voter to either Aspirant or Non-Voter reflecting whether they have 1 or 0 qualifying attendances after the session in which they lost Voter status. This is called a “soft landing”. The impact of this change coming in to this meeting was three Aspirants would have been Potential Voters, and a number (~10) of Non-Voters would have been Aspirants. Adrian Stephens, Intel Corporation

March 2014 Updated state machine The rules are captured in a state machine in our OM (11-13/0001r2) The transition under debate is highlighted Adrian Stephens, Intel Corporation

March 2014 Straw Poll Do you agree in principle that 802.11 should change its Operating Manual to use “soft landing” rules for loss of Voter membership due to non-attendance Y N A Adrian Stephens, Intel Corporation

March 2014 Reference Adrian Stephens, Intel Corporation

802.11 Assigned Numbers Authority (ANA) March 2014 802.11 Assigned Numbers Authority (ANA) The 802.11 ANA is Adrian Stephens The purpose of the ANA is to ensure we have no conflicts for numbers between parallel 802.11 developments. Such a conflict has the potential to create interoperability problems. The ANA Process: Request by TG Editor (or TG chair) to ANA ANA checks for conflicts with TG Editors ANA issues revised spreadsheet showing any changes Adrian Stephens, Intel Corporation

March 2014 WG Balloting - ePoll Each WG letter ballot sequence (i.e., task group) has its own voting pool set to the voting members of 802.11 at the time the ballot first reaches 75% approval. I get asked all the time “should I vote on this ballot” The answer is “go check the voters list published with each and every ballot”. There’s a link on the 802.11 home page during the ballot. The mechanism we will use to collect votes/comments is the ePoll mechanism provided by the IEEE-SA. Use either individual comments or the template .csv spreadsheet provided. Can also supply comments using .xls format You will need to sign in using your IEEE-SA web account Last ballot (LB187) was successful – people seem to be getting used to the technology quickly. If you are new to writing comments or comment resolutions, please see document 11-11/1625. Adrian Stephens, Intel Corporation

March 2014 Reciprocal Credit An 802.11 voting member will get attendance credit for attending any of the following groups: 802.18 (Radio Regulatory TAG) 802.19 (Coexistence WG) OmniRAN ECSG SG 802.24 (Smart Grid TAG) Note that this means you can maintain 802.11 voting status while attending these groups, but you cannot gain 802.11 voting status. For 802.18 / 802.19 / ECSG SG attendance – There should be an option under IMAT to record reciprocal credit. Adrian Stephens, Intel Corporation

Meeting attendance – last 11 years March 2014 Meeting attendance – last 11 years Adrian Stephens, Intel Corporation

Membership by Country and Region March 2014 Membership by Country and Region Adrian Stephens, Intel Corporation

Membership – Historic Data March 2014 Membership – Historic Data Adrian Stephens, Intel Corporation