Information Management Standard GEIA-0014 Denise Duncan, LMI March 23, 2010

2 Information Management Standard Background Work to data Schedule Your participation

3 IM Standard Background In development by TechAmericas Enterprise Information Management and Interoperability committee –Origins in the group that developed ANSI-GEIA 859, Data Management Standard Need for guidance -- IM is defined differently because of different perspectives –Enterprise Architecture –Data Administration –Content Management –Public Affairs/Corporate Communications –Etc.

4 Developed definitions to scope each activity: Information: A combination of data and the application of rules which is managed and then recorded, classified, organized, related, or interpreted within a certain context. Information Management: The exercise of control over the collection, analysis, organization, storage, security, retrieval, and dissemination of the information assets of an enterprise. It includes the definition, value, and utility of those information assets

5 Definitions to scope each activity Information Architecture: The analysis, design, and application of business processes to data assets within information systems, concentrating on entities, their attributes, and their interrelationships. It enables proper information management. Data Architecture Defines data assets and how they are formatted, organized, moved, used, and stored in an enterprise. It establishes common guidelines for data operations that make it possible to predict, model, measure, and control the flow of data within a system

6 Table of Contents for IM Standard Introductory material –Purpose, Scope of standard –Definition of terms –Other standards referenced Principle1 - Manage information as an Enterprise artifact –Enabler Establish that information belongs to the legal entity that invested in its creation –Enabler Assess Value and Future Value to determine RoI of info

7 Table of Contents for IM Standard Principle 2 - Implement Information Governance appropriate to the value of the information holdings –Enabler Governance should ensure the enterprises information is optimal within its legal and regulatory framework –Enabler Establish IM Policies that enable enterprise organizations to develop processes and systems that comply with policy while enabling efficient operations Sub-Enabler Be aware of policy impacts throughout the information lifecycle (perhaps different policies in different phases) –Enabler Enterprise Architecture

8 Table of Contents for IM Standard Principle 3 - Manage information throughout its Life Cycle –Enabler 3.1 – Information is generated based on valid requirements –Enabler 3.2 – Use of Document and Content Management –Enabler 3.3 – Information processing based on Only Handle Information Once (OHIO)

9 Principle 3, continued –Enabler 3.4 – Design information for retrieval and reuse Sub-Enabler – Metadata Sub-Enabler – Information interoperability Sub-Enabler – Semantically meaningful AND Relevant Sub-Enabler – Bill Of Information Management Sub-Enabler address Information obsolescence – Information loss – information not current

10 Table of Contents for IM Standard Principle 4 - Identify and Manage Authoritative Information Products –Enabler Ensure that information is of a Quality suitable to its use –Sub-Enabler Know the provenance of information products –Sub-Enabler Implement QA/QC on key information artifacts –Sub-Enabler – Design in error management

11 Table of Contents for IM Standard Enabler Make Information Products Trustable Enabler Protect information –Sub-Enabler Introduction to information protection –Sub-Enabler Requirements for protection Enabler Reconcile System life cycle and Information Life cycle relationship –Sub-Enabler – Reconciliation at the System/Tool level and in policy and guidance

12 The Writing Team (in no particular order) –Cynthia Hauer –Joe Roman –Jeannie Sage –Denise Duncan –Jan Lundy –Jim Van Dyke –Sue Kilgore –Bonnie Johnson –Mark Browning –Rachel Verdugo

13 We need more help To write, or to work in partnership with an author, to assist them and keep them on track –Its hard to brainstorm, if you are the only person assigned to an enabler or other section Contact me, or any one of the authors listed on the previous slide Denise Duncan Cell