Successful Project Management Justice, E-Government, & the Internet June 28, 2000 – Dallas, Texas Lawrence P. Webster

Project: A temporary endeavor undertaken to create a unique product or service.

Project Management: The application of knowledge, skills, tools, and techniques to project objectives to meet stakeholder needs and expectations.

Knowledge Areas: Scope Management Time Management Cost Management Quality Management Human Resources Management Communications Management Risk Management Procurement Management Integration Management

Disclaimers: Substantive Differences Size Differences Components are Integrated Over-simplified Examples

Project Management Context: Project Phases and Life Cycle Stakeholders Leadership Skills General Management Skills Communications Skills

Project Phases and Life Cycle: Divide Project into Phases Better Management Control Review Deliverables and Performance Fast-tracking

Example of Project Phases: Conceptual Design Detailed Design Coding and Testing Training and Documentation Deployment

Stakeholders: Individuals and Organizations Actively Involved in Project Interests Affected by Project

Leadership Skills: Vision and Strategy Establishing Direction Aligning People Communicating Negotiating Motivating and Inspiring Influencing Organizations Overcoming Barriers to Change

General Management Skills: Planning Finance and Accounting Personnel Administration Technology Organizational Development Delegation Team Building Conflict Management Solving Problems

Communications Skills: Writing Listening Speaking Presenting Media Relations Meeting Management

Scope Management: Initiation Scope Planning Scope Definition Scope Verification Scope Change Control

Key Inputs, Tools & Techniques, and Outputs: Product Description Project Charter Scope Statement Work Breakdown Structure (Microsoft Project) Work Breakdown Structure Formal Acceptance Scope Management Plan

Time Management: Activity Definition (Microsoft Project) Activity Definition Activity Sequencing (Microsoft Project) Activity Sequencing Activity Duration Estimating Schedule Development Schedule Control

Key Inputs, Tools & Techniques, and Outputs: Activity List Network Diagram Project Schedule Schedule Management Plan

Cost Management: Resource Planning Cost Estimating Cost Budgeting Cost Control

Key Inputs, Tools & Techniques, and Outputs: Resource Requirements Cost Estimate Cost Baseline or Spending Plan (Microsoft Excel Documents) Cost Baseline Spending Plan Cost Management Plan

Quality Management: Quality Planning Quality Assurance Quality Control

Key Inputs, Tools & Techniques, and Outputs: Quality Management Plan

Human Resource Management Organizational Planning Staff Acquisition Team Development

Key Inputs, Tools & Techniques, and Outputs: Role Assignment Matrix (Microsoft Word) Role Assignment Matrix Staffing Management Plan Organizational Chart Project Team Directory

Communications Management: Communications Planning Information Distribution Performance Reporting Administrative Closure

Key Inputs, Tools & Techniques, and Outputs: Communications Management Plan Project Records Performance Reports Change Requests Project Archives Formal Acceptance Lessons Learned

Risk Management: Risk Identification Risk Quantification Risk Response Development Risk Response Control

Key Inputs, Tools & Techniques, and Outputs: Risk Management Plan Checklists Contingency Plans Reserves Contractual Terms

Procurement Management: Procurement Planning Solicitation Planning Solicitation Source Selection Contract Administration Contract Close-out

Key Inputs, Tools & Techniques, and Outputs: Procurement Management Plan Procurement Documents Proposals Contract Contract File Formal Acceptance and Closure

Integration Management: Project Plan Development Project Plan Execution Overall Change Control

Key Inputs, Tools & Techniques, and Outputs: Project Plan Lessons Learned

Management Processes: Initiating Processes Planning Processes Executing Processes Controlling Processes Closing Processes

Scope Planning Scope Definition Activity Definition Resource Planning Activity Sequencing Duration Estimating Cost Estimating Schedule Development Cost Budgeting Plan Development

Quality Planning Communications Planning Risk Identification Risk Quantification Response Development Organizational Planning Staff Acquisition Procurement Planning Solicitation Planning

For More Information: Search Group, Incorporated National Center for State Courts Project Management Institute International Standards Organization Software Engineering Institute Center for Technology in Government

Successful Project Management Or How to Ruin the Lives of Others for Fun and Profit!