Welcome

New Students

Process for onboarding new students Please use the New Students tab in the Teacher Tracker to help you with onboarding new students

send welcome email *App share Email Send new families Welcome Email as soon as they are placed in your class This email includes: Bio Important Grade Level Info FAST Strong Start Website: https://www.azvafastcommunity.com/strongstart AZVA Weebly Website Link Required Friday Grade Level Orientation Attendance Matters info Info about completing Galileo- use email from Sheri- you can send in separate email Usernames and Passwords for: Galileo- username: studentid@azva password: k5azva XTRA-Math RAZ- username: your teacher classroom name password: student id

Connection Calls Over the next week, you will be making Connection Calls with your families. Make a connection call to ALL of your students and log a TotalView note (see QRG on how to properly log the note).  During these calls, avoid the “information dump” and instead focus on making a connection with the student and family.  Please use the Connection Call Agenda template to guide your call. You will fill this out and copy and paste it into the body of the Total View note. If families begin to ask you all sorts of questions, tell them right now you are calling to welcome them to school and get to know them.  Then tell them to attend our orientation session at 10:00am on August 8th and you will go over expectations and answer all questions at that time.  You will be holding grade level breakout sessions afterwards where you can address questions. If you cannot reach a family, log a note stating you tried calling AND call again the next day.  Multiple attempts must be made to reach each family during these days.

Connection Call Agenda Template-log in TV BOY notes DUE AUG 10th Please use the updated Connection Call Template and log the Connection Call Note. Must be completed within 10 days for new students enrolled after start of the year. Connection Call Agenda Template-log in TV BOY notes DUE AUG 10th

Copy and paste Connection Call Template into the body of the Student Connection Call Note

Students new to AZVA These students/families will also complete onboarding with FAST, but you will also need to make a Connection Call and require Orientation Session attendance Please check student notes to see what FAST has completed with the family

Orientation Sessions All new LCs (LC MUST be present) and students are required to attend a grade level orientation session You will hold these with your grade level Wednesday August 8th- Friday August 10th After the 10th, these sessions will be held as a grade level every Friday- your team will provide you with details For SE, these sessions are held as needed Keep track of your students/families who attend sessions in your tracker Tell new families about these sessions during your Connection Calls

Modifying expected settings Any student who with an enrollment date of 8/15/18 or after should have their settings modified in the OLS. Default is set at 100%. Leave this default for all students that started on the first day of school. Also, any student promoting in a course mid-year, will need to have their settings modified in the OLS. C Expected Start Dates need to be modified to reflect a start date two weeks after the enrollment date to accommodate for families waiting for materials. You can find the Enrollment Date in the OLS, in the student’s account, under Student Info

Steps to Modify Expected Settings: Sign into the OLS. Find new student’s Enrollment Date Follow directions below to determine Expected Settings modifications Using Expected Settings Calculator for New Students (in your teacher tracker): Enter date with 14 day grace period in column title “Type Adjusted Start Date” – for example, if enrollment date was 8/16/18, then you will type 8/30/18 in that column. The number calculated in the column titled “% needed for 100% of Expected Progress” is what you will put into the OLS… See below

Go into new student OLS account Select Modify Expected Settings. Input modified start date (2 weeks after enrollment date) and Completion Goals for each course based on Progress Setting Calculator PLEASE NOTE: Keep K-8 Intro to Online Learning and any Math Appendix course at 100%; set Music and PE to 0 Select Save. DO NOT change Expected Start Date under Attendance at the bottom of the screen. See on next slides