Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 1 Integrating Financial Management with Project Management using EcoSys Financial Manager Neely Hemassi, PMP Director EcoSys Management

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 2 Presentation Overview How to manage top-down strategy & financials and align them with the programmes & projects being delivered? Using EcoSys Financial Manager: Enterprise Funding & Budgeting Programme & Project Cost Forecasting Performance Management Integration of Project Management & GL

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 3 Company Background Enterprise Project Management History EcoSys key personnel designers/developers of Primaveras enterprise suite Leading Primavera systems integration provider Enterprise Expertise Have supported over 150 enterprise implementations across numerous industries Financial Management / Business Performance Management Enterprise Project Management Primavera Certified Technology Partner and Premier Service Partner Proven Enterprise Software Track Record EcoSys Financial Manager addresses critical needs voiced by our customers Web scalability and ease of use applied to address core business practices

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 4 EcoSys Bridges Corporate Strategy with Project Financials

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 5 Key Benefits of EcoSys Financial Manager Ease of use of spreadsheets on the web with accuracy and integrity of an enterprise application Automation of offline & manual processes Auditable financial repository Flexible performance reporting Supports full transparency & drilldown of performance data Integration with ERP/GL and Project Management

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 6 Financial Manager Walkthrough Annual & Multi-year Budgeting Programmme/Project Forecasting Capitalisation Period Closeouts and Reporting Consolidation & Reconciliation

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 7 Annual & Multi-Yr Budgeting Feature Highlights: Link organisational budgets to projects/operations Budget using prior year and carryover data Take into account project/operations forecasts when defining departmental and project budgets Budget multi-dimensionally (by product lines, assets, strategic objectives, resources) Budget by cost category (labour, material,...)

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 8 Budget Planning Using Primavera Actuals/Forecasts Primavera Forecasts used as basis for Budget

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 9 Linking Organisational & Project Budgeting Department Budget Top-down Project Budget Compare to Schedule Driven Forecasts

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 10 Budget Alignment Alignment Category Top Down Alignment Budget Target Align Projects, Operations, and Resources to Targets

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 11 Programme/Project Cost Management Ease of use of Excel, with integrity of centralised app Perform both high-level forecasting and detailed itemised forecasts Forecasts driven by resource planning/project schedules where they exist in Primavera Forecast by Cost Category (labour, equipment, travel,...) Forecast by Financial Period (Month/Year), Phase Differentiate Capex & Opex Compare to unlimited versions of prior forecasts Support programme and department-level analysis

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 12 Project Cost Management Enter forecasts directly into spreadsheet cells Compare against prior forecast versions

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 13 Project Capitalisation Funds can be categorised as capital vs operating Programme, portfolio, project, and non-project budgets are broken down into capital and operating amounts Capital £ £ £ Budget Enterprise Funding Sources £ Operating

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 14 Capitalisation Rules Costs and expenses incurred on projects are mapped to EcoSys as capital or operating Definition based on flexible rules: by project, activity, resource, phase, or manually assigned By Project By Activity By Resource By Time-period (milestones) EcoSys supports flexible definition of Capital / Operating costs for labour and expenditures Categorisation Capital Operating

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 15 Period Closeouts & Reporting Feature Highlights: Period closeout process and audited actuals at organisational, project, and operational level Actuals history is locked down, changes requires formal adjustment process Flexible performance reporting –Budget-Forecast Variance –Performance Metrics tied to Budget –Executive Performance Views –Forecast Trend Analysis –Graphical Charting

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 16 Reporting Create Variance Formulas for Budget Performance Measurement Run Time and Real Time Analysis

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 17 Consolidation and Reconciliation Feature Highlights: Integrate data from various systems ERPs, GL Primavera, Microsoft Project Timesheets Resource Management Budgeting Systems Integrate multiple sets of actuals for reconciliation and validation Views and reports pinpoint sources of variance and validate management financials against cost accounting systems

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 18 Actuals and Accruals Drill-down to transactions Project Actuals SAP Actuals

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 19 Consolidation and Reconciliation Consolidate GL Data for Cost Center

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 20 In Summary EcoSys integrates financial strategy & cost management with project management EcoSys eliminates need for offline Budget & Cost Control efforts which are disconnected from Projects EcoSys provides a central repository that integrates top- down and bottom-up financials in an auditable system

Copyright 2007 EcoSys Management LLC All Rights Reserved. Confidential and Proprietary Information. 21 Questions? Neely Hemassi EcoSys Management Thank You!