Colleague Self Service & Time Management

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Presentation transcript:

Colleague Self Service & Time Management Western New England University Myra Quick

Objectives Utilization of Self Service Function Understanding Time Management Time Entry Time Approval

Roll Out Time Line: Employees December 16 and Student December 23. Populations affected Current functionality and future enhancements

Technology Preference is Google Chrome or Firefox Mobile App is coming! GPS functionality Link: https://selfservice.wne.edu

Products by Population Students Personal Information Self Service and time entry Non Exempt (Except Time Clock Users) Non Exempt Kronos Time Clock Users Personal Information Self Service and Kronos time entry Exempt Staff, Pharmacy and OT Faculty (12 month) Personal Information Self Service, WebAdvisor Exception Time Entry WebAdvisor time approval, Self Service time approval, Kronos time approval

Self Service Personal Information User Profile: Address, Email, Phone Emergency Information: Emergency Contact, Health Conditions, Hospital, Insurance. Additional Information Tax Information: Opt In for W2 and 1095C Forms (2019) Banking Information: Direct Deposit Earnings Statements: Estub for history only

Self Service Time Entry Non Exempt Staff (except Kronos Time Clock Users) All Students Enter: Time in, Time out for lunch, Time in from lunch, Time Out Exception time entry Time cards are shown by week not by pay period. IE 9/1-9/7 NOT 9/1-9/14 Can submit time for approval weekly Can Add Comments to Timecard Multiple positions on one time card for students

Self Service Time Card Approval Link: www.selfservice.wne.edu Emails sent for time card change, sign off and approval activity Create Inbox rule to handle emails from Colleague Proxy – Multiple Backups Comments, Approve, Reject Lock Out – Hard Close in Payroll

Payroll Deadlines Time Card Submission Employees 10am Students 11am Time Card Approvals by Supervisors Employees 11am Students Noon If these deadlines are missed the time card is LOCKED.

Exception Time Entry and Time Card Approval Link: https://webadvisor.wne.edu/WebAdvisor/WebAdvisor Select Exception From Menu and Then Must Sign In WHO: Exempt Staff and 12 month Pharmacy and OT Faculty Track Exception Time ONLY Approve Other Exempt Personnel You Manage under Exception Link Once Time Record is Electronically Signed It CANNOT be Changed

Future of Colleague Time and Attendance Late 2019 Exempt staff will use self service time entry Mobile App will be up and GPS Kronos Time Clock User will migrate to self service through time stamp QUESTIONS? Thank you for attending!